Application deadline has passed
Application

Arts and Craft Vendor Application

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Deadline: Aug 21, 2023 11:59 pm (GMT-05:00) Central Time (US & Canada)
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Date: Oct 28, 2023 10:00 am - Oct 28, 2023 6:00 pm (CDT)
place
Franklin, Tennessee
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$115 - $760
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About the event

The Heritage Foundation of Williamson County’s 38th Annual PumpkinFest is Middle Tennessee’s largest family Fall festival that returns on Saturday, October 28, 2023. With more than 115,000 people in attendance in 2022, the festival stretches along Main Street and its side avenues in downtown Franklin and offers tons of festive fun for people of all ages! Join us for a full day of autumn-inspired food and drink, children’s activities, live music, costume contests for pets and families, and outstanding arts & crafts – featuring seasonal and specialty gift items. 150+ Arts & Crafts Vendors 30+ Food & Beverage Vendors Main Stage Entertainment Acoustic Stage Entertainment Buskers Corner Art and Culture Performances Costume Contests Pumpkin Carving & More
Heritage Foundation of Franklin & Williamson County
Heritage Foundation of Franklin & Williamson County
Heritage Foundation of Franklin & Williamson County
Heritage Foundation of Franklin & Williamson County

About the application

Welcome to the event! Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.
 
The Heritage Foundation of Williamson County’s 38th Annual PumpkinFest is Middle Tennessee’s largest family Fall festival that returns on Saturday, October 28, 2023. With more than 115,000 people in attendance in 2022, the festival stretches along Main Street and its side avenues in downtown Franklin and offers tons of festive fun for people of all ages! Join us for a full day of autumn-inspired food and drink, children’s activities, live music, costume contests for pets and families, and outstanding arts & crafts – featuring seasonal and specialty gift items.
 
GENERAL INFORMATION
The following information is provided for vendors to submit applications for PumpkinFest.  If the application is accepted, the application and the terms set forth below will constitute a binding legal contract between the vendor and the Heritage Foundation of Williamson County.
 
Festival Dates and Times:
Saturday, October 28, 2023; 10:00 AM – 6:00 PM
This is a rain, shine, or snow event.
 
Acceptance and Payment
If your application is approved, your booth payment will be automatically processed. If you decide to not participate in the festival, you must contact the festival team to request a withdrawal of your application.

Terms & Conditions

Application Submission Requirements
  • PumpkinFest only accepts applications submitted through Eventeny.
  • Each application must include five digital photographs: four photographs must clearly show work the artist intends on exhibiting and one photo must be an image of the artist’s booth completely setup. If there is no booth photo, artist may automatically be disqualified from the jury process.
  • Each artist must pay a nonrefundable $40 fee for each application submitted as part of the application process on Eventeny. 
  • Collaborative teams of no more than two artists are welcome to apply.
  • Applicants must be 18 years and older.
Acceptance
  • Vendors will be notified via email 
  • Acceptance to a previous festival does not guarantee acceptance at future festivals. As an organization, we have hosted over 100 festivals with anywhere from 100-200 vendors per show which makes automatic acceptance into our festivals an impossibility. 
  • We are primarily interested in original work that is created by artisans and craftspeople along with specialty gift items. 
  • Vendors with poster graphics, imports, commercially mass distributed products, machine manufactured goods, factory sewn work or pre-manufactured clothing of any kind will not be accepted or permitted, unless artist can prove considerable personal modification as part of his own creative work.
  • No kits, flea market items or items made with commercially purchased molds will be accepted. 
  • Vendors will be selected through a jury process which begins after the application deadline. The jury reserves the right to limit the number of vendors in any given category. 
Festival Schedule
Friday, October 27th    
9:00p-12:00a Vendor Registration in HF Tent and Event Setup 
   
Saturday, October 28th    
6:00a-9:00a - Vendor Registration in HF Tent and Setup 
8:30a-10:00a - Fire Marshal & City Inspection of all booths and food trucks 
10:00a – Festival Opens   
6:00p – Festival Ends 
 
Booth Fees
$40.00 - Application Fee (non-refundable)
$360.00 per 10x10 booth spot
$75.00 Electrical Fee (if needed. Is available on a first come, first served basis)
$95.00 Electrical Fee when added during the festival
We do not offer premium or corner booth spaces. All booths are equally priced. 
 
Important Dates
August 21, 2023 - Deadline to submit application 
August 29, 2023 - Date that artists will receive notification of application status 
September 15, 2023 - Deadline to purchase booth(s) 
September 15, 2023 - Deadline to Purchase Electricity 
September 20, 2023 - Final date for when artists can cancel their festival participation and receive refund of their booth fee minus a $50 administrative charge. 
September 25, 2023 - Waitlist notification deadline
 
Media Categories:
  • Candles 
  • Children’s Products 
  • Clothing 
  • Fine Art 
  • Furniture 
  • Farmers/Locally Grown Products 
  • Handmade Holiday/Seasonal Items 
  • Homemade Accessories  
  • Jewelry 
  • Leather 
  • Metal Working 
  • Mixed Media 
  • Other Crafts 
  • Prepackaged Food Products 
  • Pet Products 
  • Photography 
  • Pottery and Ceramics 
  • Recycled/Upcycled Products 
  • Seasonal/Holiday Crafts 
  • Skin Care Products 
  • Textiles 
  • Traditional/Vintage Crafts 
  • Woodworking 
Artisan and Craftsman Demonstrators and Booth Placement
Vendors who choose to do live demonstrations of their craft will be guaranteed placement on Main Street and will be provided electricity for free. This applies to the following categories: Furniture Making, Leather Work, Painting, Basket Making, Mixed Media, Metal Working, Woodworking, Pottery, Ceramics, Textiles (Quilting, Spinning, Weaving, Rug Braiding/Hooking), and other traditional crafters. 
 
This does not apply to vendors who want to display a video demonstration.
 
Booth Assignment & Location Requests
The Festival Director and Festival staff are responsible for assigning booths. We are unable to guarantee booth location requests or that your booth will be in the same spot. A large degree of our inability to accommodate placement requests comes from the unique experience and activation zones that each festival offers outside of arts and craft booths. 
 
Booth Number Assignments will be emailed out two weeks before the festival. No adjustments will be made to booth placement. Refunds will not be granted based on dislike of booth assignment.
 
Booth Setup and Breakdown
Vendors will receive detailed instructions for check-in, unloading, setup, parking, and breakdown in our vendor packet which is electronically emailed to all artists two weeks before the festival. 
 
Booth Regulations: 
  • All vendors must supply their own freestanding white 10 x 10 tent 
  • All tents must have a 40lb weight per leg (City of Franklin Requirement). If your tent is not weighted, you will not pass inspection or be allowed to participate in the festival. 
  • Tent legs may not be staked into the pavement. 
  • No amplified sound is permitted to be coming from any booth. 
  • No overstock merchandise may be stored on sidewalks.  Sidewalks must stay clear for pedestrians and emergency personnel.
  • Tents using open flames, such as candles, portable heaters, must have one ABC fire extinguisher that is fully charged.
RULES/REGULATIONS
  • The Heritage Foundation requires artists to be present and available during festival hours. 
  • Artists must remain at the festival site until the planned end of the festival. Artists who breakdown and leave early compromise their standing with the Heritage Foundation and may forfeit their ability to exhibit at future festivals.
  • An exhibit must feature original, handcrafted art, created by the artist or collaborative team who applied to the festival. An artist must guarantee that the work presented is authentic and created as indicated in the artist’s application.
  • All work must be available for sale.
  • Artists must exhibit artwork that reflects the quality and craftsmanship of the pieces presented in their applications. Artists must exhibit artwork specific to the categories indicated on their applications and artwork that clearly relates to the body of work selected during the jury process. The Heritage Foundation will remove artists whose work is inconsistent with the quality and craftsmanship presented in their applications.
  • Artists cannot exhibit or sell work made using commercial casts/molds, kits, or patterns.
  • Artists cannot exhibit or sell copyrighted designs imports, commercially produced products, or factory-produced merchandise, etc.
  • Artists and their agents, associates, and assistants should maintain high standards of professionalism. Festival organizers reserve the right to remove an exhibitor whose conduct and/or merchandise are unacceptable and whose participation conflicts with the rules and regulations. Artists whose conduct is unacceptable will forfeit their ability to exhibit at future festivals. Festival management reserves the right to engage local Law Enforcement if deemed necessary.
  • No offensive, racial, sexual, and provocative or drug related merchandise or literature shall be displayed, sold or distributed.
  • Artists participate in festivals hosted by the Heritage Foundation and Downtown Franklin Association at their own risk and assume responsibility for maintaining liability insurance that covers any damages or losses during the festival.
  • Sales Tax - Artist are responsible for collecting, reporting, and paying all required state and local sales taxes.  
The Festival Director reserves the right to close any booth not adhering to these rules and regulations.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • What is the price range for your products?
  • Description of Materials and Techniques
  • Are you going to provide some type of interactive experience or activity for the festival?
  • Medium Category
  • Do you make your products yourself?
  • If accepted, will you be interested in purchasing a 110 electrical connection for an additional $75?
  • Have you received any awards or honors for your work?
  • Have you previously exhibited at Main Street Festival, PumpkinFest, or Dickens of a Christmas in Downtown Franklin?
  • If you are accepted as a vendor at PumpkinFest, do you have any special requests? 
  • Is there anything else you would like the jury to know about you or your work?

Picture requirements

  • Minimum pictures required: 4

Arts and Craft Vendor Application
Arts and Craft Vendor Application
PumpkinFest (2023)
Application deadline has passed