Food Vendors

Each year, thousands of visitors come to Mountain View for a weekend of shopping, live music, entertainment, and the famous Championship Outhouse Races. Our food vendors are an important part of making this event a success, and we're looking forward to offering visitors a great variety of food and drinks!

Food Vendor Application Information

Please complete the application with your business information and a full description of the food and beverages you plan to sell.

All applications are subject to approval. Space is limited, and we work to provide a good variety of food options for our visitors.

Don't Forget Your Logo!

Please upload your business logo with your application! We'll be promoting our participating food vendors leading up to Bean Fest and would love to feature your business.

Electronic Agreement

By submitting your application, you acknowledge that you have reviewed and agree to the event's Food Vendor Terms & Conditions.

Event Information
Event Dates: Friday, October 22 & Saturday, October 23, 2027
Location: Downtown Mountain View, Arkansas

Admission: Free to the public
Weather: Bean Fest is an outdoor, rain-or-shine event.

This agreement establishes the terms under which approved food vendors may operate during Bean Fest, subject to applicable City of Mountain View ordinances.

Food Vendor Fees & Payment
Non-Chamber Members: $500

Mountain View Area Chamber of Commerce Members: $400

All food vendor applications are subject to approval by the Mountain View Area Chamber of Commerce.

Payment is required only after an application has been approved. Vendors will be notified by email of their approval status and payment instructions.

All vendor fees are nonrefundable once payment has been submitted.

The Chamber reserves the right to approve or decline applications based on available space, event needs, and the variety of food and beverages offered.

Menu Approval
Food vendors must submit a complete menu of all food and beverage items they intend to sell.

Only menu items approved by the Mountain View Area Chamber of Commerce may be sold during the event.

Any changes or additions to an approved menu must receive prior approval from the Chamber.

The Chamber reserves the right to require the removal of unauthorized items or revoke a vendor's participation for failure to comply.

Set-Up & Operating Hours
Thursday, October 21, 2027

Set-up may begin at 5:00 PM - 7:00PM.
No early set-up is permitted without prior approval.

Friday, October 22, 2027

Vendor set-up: 7:00 AM – 10:30 AM.

All food vendors must be ready and open for business by 12:00 PM.

Food vendors must remain open until at least 5:00 PM but may stay open later if desired.

Saturday, October 23, 2027

All food vendors must be open for business by 9:00 AM.

Food vendors must remain open until at least 5:00 PM but may stay open later if desired.

Vendors are expected to participate both days. Early tear-down is not permitted without prior approval.

Any exceptions to set-up or operating requirements must be approved by the Executive Director of the Mountain View Area Chamber of Commerce.

Vendor Locations & Space Requirements

Food vendor locations are assigned by the Chamber of Commerce.

Vendors may request a preferred location, but specific locations are not guaranteed.

Food vendors must provide accurate dimensions of their food truck, trailer, or concession setup, including any awnings, serving windows, hitches, and additional equipment.

All equipment must remain within the assigned vending area and must not block sidewalks, neighboring vendors, business entrances, or emergency access routes.

Vendor spaces may not be transferred, shared, or resold without prior approval.

Water & Electricity
Potable water and electrical hookups are provided to all approved food vendors at no additional charge.

Vendors are responsible for bringing their own water hoses, electrical cords, adapters, and any other equipment necessary to connect to the provided utilities.

All hoses, cords, and electrical equipment must be safe, properly maintained, and suitable for their intended use.

Vendors must provide their electrical requirements during the application process to assist with event planning.

The Chamber does not provide ice. Vendors are responsible for supplying their own ice.

Health & Food Safety Requirements
All food vendors must comply with applicable Arkansas Department of Health regulations and local food service requirements.

Vendors are responsible for obtaining and maintaining all required health permits, licenses, and inspections.

Food must be prepared, stored, handled, and served in accordance with applicable food safety regulations.

Vendors must maintain sanitary conditions throughout the event.

Failure to comply with health or safety requirements may result in the immediate suspension or termination of vending privileges.

Sales Tax
Food vendors are responsible for collecting and remitting all applicable sales taxes as required by Arkansas law.

All advertised menu prices must include applicable sales tax.

Vendors are responsible for maintaining any required sales tax permits or registrations.

Cleanliness & Waste Disposal
Vendors are responsible for maintaining a clean and safe vending area throughout the event.

All trash must be placed in designated disposal areas.
Large boxes and packaging materials must be broken down and disposed of properly.

Cooking grease, oil, wastewater, and other liquid waste must be disposed of in accordance with applicable regulations.

Grease, oil, and wastewater may not be dumped onto streets, sidewalks, landscaping, storm drains, or into public trash containers.

Vendors must leave their assigned area in the same condition in which it was received.

Failure to comply with cleanup requirements may affect eligibility for future events.

Parking & Unloading

Food vendors may access their assigned locations during designated set-up times.

Once set up, all additional vehicles must be moved to public parking areas.

There is no reserved vendor parking.

Vendors may NOT park in Mi Pueblito or Chamber-reserved parking spaces.

Vehicles must not block streets, sidewalks, business entrances, or emergency access routes.

Weather, Cancellations & Refunds
Bean Fest is an outdoor event and will take place rain or shine.

All food vendor fees are nonrefundable once payment has been submitted following application approval.

No refunds will be issued for inclement weather, vendor cancellations, failure to attend, or early departure.

The Chamber reserves the right to modify, postpone, or cancel event activities due to severe weather, safety concerns, or circumstances beyond its control.

Insurance & Liability
Food vendors are required to maintain appropriate liability insurance covering their operations during the event, including claims involving bodily injury or property damage.

Vendors are responsible for their employees, volunteers, contractors, equipment, products, and operations.

Vendors agree to indemnify and hold harmless the Mountain View Area Chamber of Commerce, the City of Mountain View, and event sponsors from third-party claims, losses, damages, and reasonable legal expenses arising from the vendor's operations, negligence, or violation of applicable laws, except to the extent caused by the negligence or misconduct of an indemnified party.

Vendor Conduct & Compliance
Bean Fest is a family-friendly community event. All vendors are expected to treat visitors, fellow vendors, volunteers, and event staff with courtesy and respect.

The Chamber reserves the right to suspend or terminate a vendor's participation for:

Violations of health or safety regulations.
Selling food or beverages that have not been approved.
Failure to follow event rules or instructions from authorized event representatives.
Unsafe or unsanitary operations.
Threatening, abusive, or disruptive behavior.
Other material violations of this agreement.
Vendors removed for violations will not receive a refund.

Electronic Agreement
By submitting this application, the food vendor acknowledges that they have read, understand, and agree to follow the 2027 Bean Fest Food Vendor Terms & Conditions.

Submission of an application does not guarantee acceptance. Payment will be required upon approval, and all fees are nonrefundable once paid.

The Mountain View Area Chamber of Commerce reserves the right to make reasonable adjustments to vendor assignments, event operations, and safety procedures as necessary.