Merchant / Nonprofit — 10′ × 10′

Get ready for the 5th Annual Tri-State Foodie Fest! We’re bringing together a delicious mix of 20+ food vendors, merchants, live entertainment, and more from Michigan, Ohio, and Indiana—all in one epic 7-hour event.

This year, enjoy a beer garden for the adults and an interactive bounce house for the kiddos!

Event Details

📍 Location: Calhoun County Fairgrounds
📍 Address: 720 Fair St, Marshall, MI 49068
📅 Date: Saturday, May 22, 2027
⏰ Time: 12:00 PM–7:00 PM
🎟️ Admission: Free & open to the public
🚗 Parking: $5 per car for on-site parking.

Estimated Attendance: 2,500+ throughout the day. Attendance and vendor sales are not guaranteed.

Food Vendor Fees — Two Options

1️⃣ Flat Rate: $300

2️⃣ Percentage-Based: 15% of gross sales
Due at the end of the event, plus a $75 reservation fee due April 14, 2027. The reservation fee is additional and is not applied toward the percentage payment.

Merchant & Non-Food Vendor Fees

Flat Rate: $150

People’s Choice Foodie Favorite Competition

🏆 Prizes:
🥇 1st Place: $500
🥈 2nd Place: $250
🥉 3rd Place: $100

Attendees will vote for their favorite food vendor through a Google Forms survey. One vote per person.

• Voting closes at 6:00 PM.
• Winners will be announced at 7:00 PM.
• Voting QR codes will be provided on event day for vendors to display, with additional codes posted around the festival.

📢 Spread the word! Get creative with your display and encourage your customers to vote!

Before You Apply

Please review the vendor requirements and Terms & Conditions in full. Vendors must supply their own equipment and remain open for the entire event. Food trucks must use their own generators.

Food vendors must have applicable licenses and insurance covering May 22, 2027, with Foodie Fest Foundation named as an additional insured.

AT THIS POINT, YOU ARE ONLY APPLYING FOR THE EVENT. SUBMISSION DOES NOT GUARANTEE ACCEPTANCE. ACCEPTED VENDORS WILL RECEIVE AN APPROVAL MESSAGE WITH PAYMENT INSTRUCTIONS AND NEXT STEPS.

Important Notice

🚨 THIS IS THE ONLY OFFICIAL APPLICATION 🚨
📧 Official Email: foodiefestentertainment@gmail.com
🌐 Official Website: www.grandrapidsfoodiefest.com

⚠️ Do not send money to anyone else! Beware of random Facebook accounts claiming to accept vendors—these are scams. Only follow official organizer-issued payment instructions.

Facebook: Grand Rapids Foodie Fest

For questions or more details, feel free to reach out. We look forward to having you as part of the festival! 🎉

ACCEPTANCE & PAYMENT

Submitting an application does not guarantee acceptance. Participation requires organizer approval, required documentation, and payment by the published deadline.

Vendors approved after the payment deadline must pay their applicable flat fee or reservation fee immediately upon approval.

Where a percentage-of-sales option is offered, the reservation fee is additional to the percentage payment and is NOT credited toward it. Vendors must track all cash and card sales, provide a sales report, and pay the percentage balance at event close.

OPERATING HOURS

Vendors must complete setup and applicable inspections and be ready to serve by the published opening time. Vendors must remain open through closing on every required event day. Plan for adequate inventory, staffing, and preparation time. Late openings or early closures may affect future participation.

MENU & PRODUCT APPROVAL

Food vendors may sell only items submitted and approved with their application. Water and soda are exempt from the menu submission requirement unless otherwise stated in the event details. Product or category exclusivity is not guaranteed.

LICENSES & INSURANCE

Vendors are responsible for obtaining all licenses and permits applicable to their operation and meeting local submission deadlines.

Food vendors must provide a Certificate of Insurance covering general liability and food service liability for the event date(s), naming Foodie Fest Foundation as an additional insured. Required documents must be submitted by the stated document deadline.

EQUIPMENT & UTILITIES

Vendors must supply their own tents, tables, chairs, carts, wagons, displays, operating equipment, and extension cords. All equipment must fit within the assigned space.

Food trucks must supply their own generators; festival power is not provided to food trucks. Other vendors must request electricity in their application where available.

High-draw equipment must be disclosed and approved in advance. Unauthorized equipment that creates power failures or safety concerns may be disconnected without refund.

PLACEMENT, PARKING & LOAD-IN

The organizer assigns vendor locations based on application order, product type, power needs, and overall event layout. Specific placement requests are not guaranteed.

Vendors must follow the parking, loading, setup, and breakdown instructions provided for the event.

ALCOHOL

Vendors may not sell, give away, or distribute alcoholic beverages. Alcohol service is handled exclusively by the organizer or authorized partners.

WASTE & CLEANUP

Vendors must bring their own trash bins and bags and dispose of vendor waste in designated dumpsters. Public festival bins are not for vendor waste. Festival staff and cleaning crews are not responsible for vendor waste disposal.

Do not dump hot charcoal, grease, or other waste on event grounds. Vendors must arrange appropriate disposal. Improper disposal may result in fines.

WEATHER, REFUNDS & SALES

Vendor fees are nonrefundable. Events are rain or shine unless otherwise announced. Under the festival’s refund policy, refunds are not provided for weather, government mandates, event cancellations, or other unforeseen circumstances beyond the organizer’s control.

Attendance, foot traffic, and sales are not guaranteed. Foodie Fest Foundation is not responsible for lost sales, reduced foot traffic, or loss of or damage to vendor property.

COMPLIANCE

Vendors must follow published event requirements and staff instructions. Violations may result in fines, removal without refund, and/or exclusion from future events.

PEOPLE’S CHOICE FOODIE FAVORITE COMPETITION — RULES & CONDITIONS

? 1st Place: $500 | 2nd Place: $250 | 3rd Place: $100

• Only attendees physically on-site at the festival food may vote. One vote per person for the entire competition.
• Vendors, owners, booth workers, and festival staff may not vote.
• Voting links and QR codes may be displayed at the festival only. Vendors and anyone acting on their behalf may not post or share them online, through social media, texts, emails, or direct messages. Remote votes are prohibited.
• Vendors may encourage customers to vote but may not offer discounts, free items, payments, requirements, or other incentives in exchange for votes.
• Attendees must submit their own votes. Duplicate votes, fake accounts, automated voting, vote trading, and voting for customers are prohibited.
• Anyone found cheating or arranging prohibited activity will be disqualified and forfeit prize eligibility. Suspicious activity will be reviewed; an accusation alone does not establish cheating.
• Only valid votes submitted through the official form before 6:45 PM count. Winners will be announced at 7:00 PM, subject to verification.
• Ties will be settled by a witnessed random drawing. If a vendor is disqualified, placements will be recalculated.
• Report voting issues or suspected cheating privately to festival staff. The organizer may remove invalid votes or adjust voting times for widespread technical issues. Final competition decisions rest with the organizer.

By participating, vendors agree to these rules and accept the organizer’s final competition decisions following review of the available information. Vendors are responsible for communicating these rules to their employees and anyone promoting the competition on their behalf.

ACKNOWLEDGMENT

By submitting this application, I confirm that I have reviewed the event details, selected fee, payment obligations, vendor requirements, and Terms & Conditions, and agree to comply with them.