Food / Beverage Vendor

The Vendor may prepare, sell, serve, sample, or distribute only the food and beverage items approved by the City and listed below or on the attached menu. Prices and the method of service must also be approved.

·    Alcohol sales, service, sampling, or distribution are prohibited unless specifically authorized under a separate written City approval.

·    No glass containers

FOOD SAFETY, HEAKTH PERMITS, AND PRODUCT CONTROL

·    Obtain and maintain all permits, licenses, inspections, food-handler credentials, and approvals required by the City, Tarrant County Public Health, the State of Texas, or any other authority having jurisdiction.

·    Provide required permits and licenses to the City before occupying the event space and display them as required during the event.

·    Sell, serve, sample, or distribute only the approved menu items. Prices may not be changed during the event without City approval.

·    Maintain safe temperatures, sanitation, handwashing, storage, protection from contamination, and waste disposal in accordance with health regulations.

·    The City and regulatory authorities may inspect food, equipment, permits, and operations. Unsafe or unapproved items may be removed, and service may be suspended.

·    The Vendor is solely responsible for product safety, allergens, labeling, consumer notices, sales tax, and compliance with all applicable food and beverage laws.

INSURANCE AND LIABILITY REQUIREMENTS

Required insurance: Before setup, the Vendor shall provide a current certificate evidencing commercial general liability coverage with minimum limits of $1,000,000 per occurrence, $1,000,000 products/completed operations liability, and $1,000,000 general aggregate, unless the City approves different limits in writing. The City of Richland Hills must be named as an additional insured, and coverage must be primary over other valid and collectible insurance available to the City.

Notice and contractual liability: The policy should include contractual-liability coverage supporting the Vendor's obligations under this Agreement. The certificate or endorsement must provide the notice terms required by the City for cancellation, material change, or nonrenewal.

Responsibility: The Vendor accepts responsibility for injury, illness, property damage, contamination, fire, and other claims arising from its products, operations, employees, volunteers, contractors, vehicles, equipment, or use of the premises.

FIRE MARSHAL AND MOBILE FOOD UNIT REQUIREMENTS

·    Mobile food units using a grill, stove, fryer, or other appliance that produces grease-laden vapors must have a compliant Type I commercial hood and an approved extinguishing system where required by NFPA 96, NFPA 17A, or the Fire Marshal.

·    Cooking operations producing grease-laden vapors must have a properly sized Class K fire extinguisher in a conspicuous and accessible location.

·    Each mobile food unit must have a 2A10BC portable fire extinguisher located near the cooking or frying equipment. Fire extinguishers must be inspected and serviced annually, with documentation available.

·    Commercial hood and exhaust systems must be clean, operational, and available for inspection. Inspection and service documentation must be provided upon request.

·    Adjacent grills, stoves, fryers, or similar appliances must have required noncombustible separation or splash protection as directed by the Fire Marshal.

·    LPG cylinders must be located and secured as approved, with relief valves oriented away from the vehicle and public. Supply lines and connections must be listed for their intended use.

·    NO SMOKING signs must be posted near LPG tanks and other fuel sources. Food trucks and mobile units must maintain separation distances directed by the Fire Marshal, including at least 10 feet between units when required.

·    The Vendor shall comply with any additional inspection, hood, suppression, fuel, generator, tent, spacing, or fire-lane requirement issued by the Fire Marshal.

BOOTH, TENT, GENERATOR, AND OPERTAING REQUIREMENTS

·    Provide all tables, chairs, cooking equipment, utensils, water, handwashing equipment, trash containers, grease containment, signage, extension cords, generators, and supplies unless expressly provided by the City.

·    All tents and membrane structures must be adequately anchored, kept outside fire lanes, and comply with flame-resistance and Fire Marshal requirements.

·    Generators and internal-combustion power sources must be approved, isolated from the public, and separated from tents or membrane structures by the distance required by the Fire Marshal, which may be at least 20 feet.

·    Extension cords, hoses, and service lines must be protected and routed to prevent tripping hazards and interference with accessible routes or event traffic.

·    Maintain at least one large trash container and sufficient bags; keep the assigned area clean during and after the event; and remove grease, wastewater, charcoal, fuel, and waste only through approved methods.

·    Remain open and staffed during event hours. Do not move the unit, extinguish required safety equipment, or begin breakdown until authorized by the City.

INDEMIFICATION

To the extent permitted by law, Vendor shall protect, defend, indemnify, and hold harmless the City of Richland Hills and its officers, officials, employees, agents, event sponsors, and affiliates from claims, demands, causes of action, damages, losses, liabilities, costs, and reasonable attorney fees arising from or related to Vendor's food or beverage products, preparation, storage, service, distribution, samples, equipment, vehicles, fuel, fire, employees, volunteers, contractors, acts, omissions, negligence, permit violations, or breach of this Agreement, except to the extent caused by the negligence or willful misconduct of the City.

WEATHER, CANCELLATION, REMOVAL, AND FINAL AUTHORITY

·    Unless otherwise stated, the event is planned as rain or shine. Fees are non-refundable except as expressly provided by the City. Weather, emergency conditions, regulatory action, or safety concerns may require modification or cancellation.

·    The City may restrict the number or type of food vendors and select participants that best meet the event mission and operational needs. Approval does not guarantee future acceptance.

·    The City or a regulatory authority may immediately suspend service or remove the Vendor for unsafe conditions, missing permits, insurance deficiencies, unapproved menu items, improper conduct, nonpayment, sanitation concerns, fire-code issues, or interference with event operations.

·    City decisions regarding placement, inspection, safety, menu approval, operations, and removal are final for purposes of the event.