Winter Welcome Vendor Application

Winter Welcome 2026 – Vendor Application

Thank you for your interest in Winter Welcome! Now in its 13th year, Winter Welcome has become a beloved community staple, drawing up to 3,000 attendees over the course of the evening.

Join us on Friday, November 20, 2026, from 5:00 to 8:00 PM at Founders Green for a festive community celebration kicking off the winter season. Vendor space is limited and fills quickly (we sell out every year!), so we encourage you to apply early.

Submitting an application does not guarantee acceptance; all applications are reviewed and you'll be notified by email of your status.

Booth Fee:

$90 per 10x10 space, due upon acceptance. Tents/Lights will be provided for you.

Accepted Categories

We welcome a wide variety of vendors, with a special emphasis on holiday-inspired products. Seasonal items, gift-ready goods, and festive displays are strongly encouraged!

• Kids' Toys & Games: Toys, puzzles, books, stocking stuffers, and children's gifts.
• Apparel & Accessories: Clothing, holiday sweaters, hats, scarves, jewelry, handbags, and matching family outfits.
• Cottage Home Bakers: Cookies, breads, pies, candies, fudge, and holiday treats made under Colorado's Cottage Foods Act. Products must be labeled as required by state law.
• Pets: Anything and everything for furry family members: treats, toys, apparel, collars, beds, pet portraits, and holiday pet gifts.
• Home Goods & Décor: Candles, ornaments, wreaths, table décor, kitchenware, blankets, and seasonal decorations.
• Handmade & Artisan Crafts: Woodwork, pottery, art prints, handmade cards, and one-of-a-kind gifts.
• Personalized & Custom Gifts: Engraving, embroidery, custom ornaments, name signs, and made-to-order items.
• Bath, Body & Self-Care: Soaps, lotions, bath bombs, lip balms, and gift sets.
• Gourmet & Specialty Foods (Packaged): Jams, sauces, spice blends, hot cocoa mixes, teas, coffee, and gift baskets.
• Beauty & Wellness: Cosmetics, skincare, and wellness products.
• Plants & Floral: Poinsettias, holiday greenery, succulents, and floral arrangements.
  
  To keep a balanced mix, we may limit the number of vendors per category, and preference may be given to vendors offering holiday-themed products.

Event Protocol

Booths must be staffed for the full duration of the event. No early breakdown.
Vendors must check in at the vendor check-in table on arrival.
Keep your booth within your assigned space and walkways clear.
Be courteous to guests, staff, and fellow vendors.

Vendor Terms & Conditions

By submitting an application for Winter Welcome 2026, you agree to the following:

1. Application & Approval: Submitting an application does not guarantee approval or a vendor space. All applications are reviewed by Avant-Garde Event Services, and approval is at our sole discretion. Booth fees are charged only upon approval.
2. Licensing & Sales Tax: Avant-Garde Event Services does not collect or remit sales tax on behalf of vendors. Each vendor is solely responsible for holding all required business, sales tax, and special event licenses, and for collecting, reporting, and remitting all applicable city, county, and state sales taxes in accordance with local and Colorado state regulations.
3. Food Vendors: Vendors selling food must hold all required licenses and permits and comply with all health department and Cottage Foods Act requirements. Copies must be provided upon request.
4. Fees & Refunds: Booth fees are non-refundable once charged, except if the event is cancelled by Avant-Garde Event Services.
5. Booth Assignment: Booth locations are assigned by event management and are final. Vendors may not share, sublet, or transfer their space without written approval.
6. Products: Vendors may only sell the products described in their approved application. Event management reserves the right to require removal of any items deemed inappropriate, unsafe, or not approved. Counterfeit, illegal, or adult items are strictly prohibited.
7. Attendance: Vendors must be set up by the designated setup deadline and remain open for the full event. Early breakdown is not permitted. No-shows forfeit their booth fee.
8. Conduct: Vendors and their staff are expected to conduct themselves professionally and courteously. Event management may remove any vendor for misconduct, safety violations, or failure to follow event policies, without refund.
   Liability: Vendors participate at their own risk. Avant-Garde Event Services, the venue, and event partners are not responsible for loss, theft, or damage to vendor property, or for any injury arising from a vendor's booth, products, or activities. Vendors are responsible for any damage they cause to the venue. 
9. Weather & Cancellation: Winter Welcome will take place rain or shine! If the event is cancelled by Avant-Garde Event Services, vendors will be refunded / credited toward a future event.
10. Cleanup: Vendors must leave their space clean and remove all trash, supplies, and equipment at breakdown.
11. Photography: Vendors agree that photos and video taken at the event, including of their booth, may be used by Avant-Garde Event Services for promotional purposes.