Boutique and Crafter Application

CRAFTED & CURATED HOLIDAY POP-UP MARKET 
November 7 
12–4 PM
9078 Hillsville Road, Trinity, NC 

Your Saturday plans just got better. Shop, grab a drink, try something new, and hang out with friends at a holiday pop-up featuring local makers, small businesses, food, sweets, and more.
🛍️ 20+ Indoor &Outdoor Vendors
✨ Handmade & Unique Finds
💫 Fairy Hair🎨 Face Painting🪓 Soft Axe Throwing
🌽 Cornhole
🍴 Food
🍬 Sweets
🥤 Drinks

Looking for unique gifts? Something for yourself? Or just an excuse to get out and do something different? 
Browse Vendors. Come hungry. Bring your friends. Stay awhile. 

FREE ADMISSION. 
Shop Local • Support Small Business • Have Fun

VENDOR TERMS & CONDITIONS

Please read these Terms & Conditions carefully before submitting your application.

APPLICATION ACCEPTANCE

Submission of an application does not guarantee acceptance. Vendors are selected based on:

Product category
Product quality
Booth presentation
Professionalism
Overall event needs

Shop and Stroll Markets reserves the right to limit vendor categories to maintain a balanced shopping experience. The Organizer reserves the right to deny or remove any vendor who does not meet event standards or professional expectations.

PRODUCT STANDARDS

The following items are strictly prohibited:

Counterfeit or bootleg merchandise
Trademarked or copyrighted merchandise without proper licensing, including Disney, Universal, Marvel, etc.
AI-generated artwork or AI-created products represented as handmade
Illegal or prohibited items

A limited number of approved small businesses and direct sales (MLM) companies may be accepted.

Vendors may sell only the products listed and approved on their application. Violation of these policies may result in immediate removal from the event without refund.

VENDOR PROMOTION

Accepted vendors agree to help promote the event. Vendors agree to:

Share official event graphics on social media
Invite customers, family, and friends
Provide quality product photos if requested
Allow Shop and Stroll Markets to use their business name, logo, photographs, booth images, and event video for promotional purposes without compensation

Marketing is a shared effort, and vendor participation helps create successful events for everyone. Shop and Stroll Markets will advertise the event; however, each vendor is also responsible for promoting the event to their own customers, followers, family, and friends.

VENDOR SPACE & SETUP

This is an INDOOR and Outdoor Market 
Indoor is TABLETOP ONLY, which includes a 6-foot table and 2 chairs. But you CANNOT put up displays around the table. It is very small inside the venue. We do have Tent Space outside where you can set up a 10x10 tent. You provide the tent, tables, and displays. Tent weights are mandatory. 

Additional spaces may be purchased, subject to availability and approval. Maximum purchase: Three (3) vendor spaces.

PARKING, ENTRANCE & UNLOADING

In the parking lot. We will direct you. Parking is limited; please do not bring large vehicle trailers. There is NO parking space for them. 

Vendors must bring a cart, wagon, or other suitable means of transporting their tables, displays, merchandise, and supplies from their vehicles to their space.  Please allow enough time to transport your items and complete setup before the event begins.

Do not leave vehicles unattended in loading areas longer than necessary. Do not park in the fire lane or any place that is clearly marked or marked do not park. 

Booth assignments will be provided during check-in.

Vendors must:

Remain within their assigned space
Keep all merchandise and displays inside their booth boundaries and under their table.
Keep aisles and walkways clear at all times

The following are not permitted:

Booth sharing
Subleasing vendor space
Merchandise extending into walkways
Floor displays that create trip hazards

Electricity and Wi-Fi are not guaranteed.

EVENT SCHEDULE

Vendor Check-In & Setup: one hour before the event
Event Hours: 12 PM–4:00 PM
Breakdown: Begins at 4:00 PM

Vendors must remain set up for the entire event. Early breakdown is not permitted.

Late arrivals without prior approval may result in forfeiture of booth space and vendor fees.

REFUND & CANCELLATION POLICY

All vendor fees are:

Non-refundable
Non-transferable

No refunds, credits, or transfers will be issued under any circumstances.

Refunds will not be provided due to:

Vendor cancellation
Low attendance
Poor sales
Weather
Schedule changes
Venue adjustments
Public safety incidents
Emergencies
FORCE MAJEURE

Shop and Stroll Markets shall not be held liable for cancellations, delays, or modifications caused by circumstances beyond reasonable control, including but not limited to:

Severe weather
Natural disasters
Government mandates
Venue closures
Public safety incidents
Emergencies
Utility failures
Other unforeseen circumstances

Vendor understands that these situations are outside the control of the Organizer and venue. Vendor fees remain non-refundable.

CHARGEBACK POLICY

By submitting payment, Vendor agrees that all sales are final.

Vendor agrees not to initiate:

Chargebacks
Payment disputes
Claims through payment processors

Any vendor initiating a chargeback may be permanently prohibited from participating in future Shop and Stroll Markets events.

The Organizer reserves the right to pursue collection of unpaid fees and associated legal costs.

LIABILITY

Vendor assumes full responsibility for:

Personal injury
Property damage
Theft
Loss of merchandise
Damage to equipment

Shop and Stroll Markets, The Community Center, event staff, volunteers, venue partners, and affiliates shall not be held liable for any injury, loss, theft, or damage occurring before, during, or after the event.

INDEMNIFICATION

To the fullest extent permitted by applicable law, Vendor agrees to defend, indemnify, and hold harmless Shop and Stroll Markets, its owners, organizers, officers, employees, volunteers, agents, representatives, and affiliates from claims, damages, losses, liabilities, judgments, costs, and reasonable legal expenses arising out of or related to Vendor’s products, services, booth, displays, equipment, employees, representatives, contractors, guests, or conduct, including Vendor’s negligence, misconduct, violation of these Terms & Conditions, or violation of applicable laws.

INSURANCE

Product liability insurance is optional and is the responsibility of each vendor if they choose to obtain it. The Coordinator's insurance only covers the coordinator and the venue. It does not cover the vendor or their products. 

Shop and Stroll Markets does not require vendors to carry product liability insurance; however, event insurance does not provide coverage for:

Vendor merchandise
Products
Displays
Tables
Chairs
Personal property
Product-related claims
PROFESSIONAL CONDUCT

Vendors are expected to conduct themselves professionally at all times.

The following may result in immediate removal without refund:

Harassment
Discrimination
Aggressive behavior
Disruptive conduct
Failure to follow Organizer instructions
COMPLIANCE WITH LAWS

Vendors are responsible for complying with all applicable local, state, and federal laws, including:

Sales tax requirements
Required permits and licenses
Health Department regulations

Food vendors must comply with all applicable North Carolina health and food safety regulations.

INDEPENDENT VENDOR RELATIONSHIP

Vendor is an independent business and is not an employee, partner, joint venturer, agent, or representative of Shop and Stroll Markets. Vendor has no authority to make promises, commitments, agreements, or representations on behalf of Shop and Stroll Markets.

NO VERBAL AGREEMENTS

No verbal promises, statements, or agreements made by Shop and Stroll Markets, event staff, volunteers, or venue partners shall modify these Terms & Conditions.

Only these written Terms & Conditions are binding.

GOVERNING LAW

This agreement shall be governed by the laws of the State of North Carolina. Any legal action arising from this agreement shall be filed exclusively in the appropriate courts within North Carolina.

SEVERABILITY

If any provision of these Terms & Conditions is determined to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

AGREEMENT

By submitting an application and payment, Vendor acknowledges that they have read, understood, and agree to these Vendor Terms & Conditions.

Submission of an application and payment constitutes acceptance of this legally binding agreement.

Questions?
Email: shopandstrollmarkets@gmail.com