Trick or Treat Rec. Program Vendors - Instructors Only

Trick-or-Treat vendor spaces are limited and will be filled on a first-come, first-served basis.

Complete this application to apply and secure your spot at this year’s Boo Bash!

Don’t miss the opportunity to connect with families, share information about your organization, and be part of one of Duncanville’s most exciting Halloween events. With attendance typically exceeding 1,000 guests, Boo Bash provides a great opportunity to engage with local families while distributing candy and promotional materials.

Vendor Information
The City will provide each vendor with:
- 1 table
- 2 chairs
- 1 black tablecloth

• Each vendor is responsible for providing their own candy.
• Vendors are required to bring at least 750 pieces of candy (approximately 3 or 4 Costco-sized bags).
• Vendors may distribute organization information, promotional materials, business cards, flyers, and other marketing items.
• Posters, banners, and other materials that help promote your organization are encouraged.

Important Vendor Guidelines

• Vendor spaces are intended for a brief trick-or-treat stop, where families can receive candy and information from participating organizations.
• Outles are available based upon which booth is selected. (Limited outlets available)
• Vendors are responsible for bringing any additional supplies or materials they may need.

Electronic Agreement
This is an electronic agreement. By selecting and reserving a vendor booth, you acknowledge that you have read, understand, and agree to all of the terms and requirements outlined above. Your booth selection serves as your electronic signature and approval of this agreement.

Terms & Conditions

1. Application & Participation

Submission of an application does not guarantee a spot at the event. No refunds. If the event is canceled, staff will contact confirmed vendors who have paid their booth fees to reschedule. The event proceeds rain or shine. 

2. Event Standards

This is a family-friendly event. Vendors must follow all policies, rules, and regulations outlined in the vendor agreement. Vendors must adhere to health, safety, and event regulations. 

3. Space Reservation

The City of Duncanville reserves the right to revoke or refuse space at any time without recourse. The event committee may decline any application deemed unsuitable. 

4. Application Acknowledgment

By submitting an application, vendors agree to these Terms & Conditions. 

5. Permits Temporary Health Permit:

Required for food or drink vendors. Contact Kiki Smith at kiki.smith@duncanvilletx.gov. Be prepared for a food safety inspection. Fire Inspection Permit: Required if using a Mobile Food Vehicle/Truck. 

6. Electricity

Vendors are responsible for their own power supply unless otherwise noted. 

7. Booth Requirements

Subleasing of spaces is not allowed. Booths must be open and staffed throughout the event. Animals (except service animals) are not permitted in booths. Vendors are responsible for their booth security. No alcoholic beverages allowed for vendors during event duties. Secure tents/booths/equipment with weights (40 lbs per tent leg, totaling 120 lbs). No stakes or tent stacking. Bringing a dolly or wagon is advised. No assistance is provided for loading/unloading. Compliance with all health laws and event safety rules is required. 

8. Event Logistics

Await instructions for entering/exiting event spaces. Personal vehicles are not permitted in booth areas during event hours. Limit loading/unloading to 30 minutes. Booth location determined by Duncanville’s Parks and Rec Department. Leave the premises in a condition as good or better than prior to usage.

9. Rules & Regulations

Applications are subject to approval based on compliance. Completed and signed applications are required for consideration. No profanity, inappropriate materials, or political content. Vendors are not event spokespeople for media inquiries. Late arrivals will forfeit vendor payments and participation. The City of Duncanville is not liable for lost, damaged, or stolen property. Event participants agree to the capture of videos and photos for promotional purposes. Photos taken are the property of the City of Duncanville. Non-compliance with laws and event rules may result in immediate removal. 

10. Sales & Merchandise

Only pre-approved items may be sold. Changes must be approved in writing by Event Officials. Cash handling and sales are restricted to booth space. No exclusive sales rights are guaranteed. Vendors must sell and distribute information only from their booth space. All sales must conclude by the end of the event. 

11. Cancellation Policy

The event proceeds rain or shine. Severe weather may lead to cancellation, with no refunds for weather-related issues. Vendors are responsible for weather preparation. The festival organizers are not liable for weather-related damages. Written refund requests for cancellations processed within 30 days. 

12. Liability & Insurance

Vendors are responsible for ensuring their work and property. The vendor agrees to release the City of Duncanville from any claims related to the event. Vendors must hold harmless the City of Duncanville and its affiliates from any claims arising from lost, stolen, or damaged property.