Retail/Craft Vendor

Thank you for your interest in participating in the 5th Anniversary Long Beach BBQ Festival, taking place Memorial Day Weekend 2027 in Long Beach, California.

As California’s Largest BBQ Festival, the Long Beach BBQ Festival brings together thousands of guests for a weekend centered around incredible food, live entertainment, community, shopping, and unforgettable experiences. For our 5th Anniversary, we are expanding to three days and creating our most ambitious festival yet!!

This application is for retail vendors only.

We are looking for high quality, professional, guest focused businesses offering apparel, accessories, art, handmade goods, lifestyle products, BBQ related merchandise, specialty retail items, and other products that complement the overall festival experience.

Our 2027 retail marketplace will be carefully curated to provide variety, strong presentation, unique products, and an exciting shopping experience for festival guests.

**Please note that submission of an application does not guarantee acceptance. All applicants will be reviewed based on product quality, booth presentation, professionalism, experience, operational readiness, category balance, space availability, and overall fit with the festival.

2027 Retail Vendor Fees

10x10 Space: $650

10x20 Space: $850

Vendor fees do not include electricity, City of Long Beach business license fees, insurance, equipment, rentals, additional credentials, or any other required permits, licenses, services, or operational costs.

Any additional fees required for participation will be the responsibility of the vendor.

Payment plan options may be available for accepted vendors through Eventeny.

Accepted vendors will be required to comply with all applicable City of Long Beach, insurance, permitting, safety, operational, and festival requirements.

Because the 5th Anniversary weekend is expected to attract a large audience, vendors should be prepared with appropriate staffing, inventory, equipment, and booth presentation for a high traffic festival environment.

We are excited to welcome both returning favorites and new businesses as we build a curated 2027 retail marketplace worthy of this milestone year.

If your business is ready to bring great products, strong presentation, and an outstanding guest experience to California’s Largest BBQ Festival, we invite you to apply.

Produced by Axiom Productions, LLC.

By submitting an application for the 2027 Long Beach BBQ Festival, the applicant acknowledges that they have read, understood, and agree to the following Terms and Conditions established by Axiom Productions, LLC.

1. Application and Selection
Submission of an application does not guarantee acceptance into the Long Beach BBQ Festival.

The 2027 retail vendor marketplace will be carefully curated. Applications may be evaluated based on product quality, booth presentation, professionalism, experience, operational capability, category balance, space availability, and overall fit with the festival.

Previous participation in the Long Beach BBQ Festival does not guarantee acceptance for 2027.

Axiom Productions, LLC reserves the right to approve or decline applications at its discretion.

2. Vendor Eligibility
The Retail Vendor program is intended for independent businesses, makers, artisans, boutiques, specialty retailers, lifestyle brands, and other nonfood businesses offering products that complement the Long Beach BBQ Festival experience.

Applicants must provide accurate and complete information regarding their business, products, booth setup, and operating needs.

Axiom Productions, LLC reserves the right to limit the number of vendors within the same product category in order to maintain variety and balance throughout the marketplace.

Retail vendors may only sell products approved through the application process. Significant changes to the approved product offering require prior approval from Axiom Productions, LLC.

Counterfeit, illegal, unsafe, unauthorized, or prohibited merchandise is not permitted.

Providing false, misleading, or incomplete information may result in denial of the application or cancellation of participation.

3. Vendor Fees
The 2027 Retail Vendor fees are:

10x10 Space: $650

10x20 Space: $850

These fees cover the approved festival vendor footprint only.

Vendor fees do not include:

• City of Long Beach business license fees
• Electricity
• Insurance
• Additional equipment or rentals
• Additional space
• Additional credentials, if applicable
• Any other permit, license, operational, or regulatory cost required for participation

Each vendor is responsible for all additional costs associated with legally and safely operating at the festival.

4. Acceptance and Payment
Accepted vendors will receive notification through Eventeny.

If the applicant selected pay in full, the approved vendor fee will be charged upon approval.

If the applicant selected an available payment plan, payments will be processed according to the installment schedule selected during the application process.

Vendors are responsible for ensuring that the payment method provided through Eventeny remains valid and has sufficient funds for scheduled charges.

Failure to complete required payments by the designated deadlines may result in cancellation of participation and release of the vendor's space.

5. Refunds and Vendor Cancellations
Vendor fees and installment payments are nonrefundable unless otherwise expressly stated in writing by Axiom Productions, LLC or required by applicable law.

If a vendor withdraws, cancels, fails to attend, fails to complete required payments, fails to obtain required permits or licenses, or becomes unable to participate for any reason, payments previously made will not be refunded.

Vendor fees may not be transferred to another event or another business without written approval from Axiom Productions, LLC.

Vendor spaces may not be sold, assigned, shared, or transferred to another business without prior written authorization.

6. Business License and Permit Requirements
Each vendor is responsible for obtaining all licenses, permits, certifications, approvals, and documentation required for participation.

Retail vendors must obtain the appropriate City of Long Beach business license or special event vendor authorization required to legally sell products at the festival.

Any associated fees are the responsibility of the vendor and are not included in the festival vendor fee.

Failure to obtain or provide required documentation may result in cancellation or removal from the festival without refund.

7. Insurance
Vendors may be required to provide proof of general liability insurance meeting requirements established by Axiom Productions, LLC, the City of Long Beach, the venue, or other applicable entities.

Certificates of insurance must list all required additional insured parties exactly as instructed.

Failure to provide compliant insurance documentation by the required deadline may result in cancellation of participation without refund.

8. Booth Size and Setup
Vendors must remain within the footprint purchased and assigned.

A 10x10 vendor may not extend operations beyond a 10x10 footprint.

A 10x20 vendor may not extend operations beyond a 10x20 footprint.

**This includes tents, tables, racks, displays, signage, storage, merchandise, equipment, and other booth elements unless otherwise approved by festival management.

Vendors requiring additional space must receive advance written authorization and may be subject to additional fees.

9. Booth Appearance
All vendor spaces must be clean, professional, attractive, and appropriate for a major public festival.

Axiom Productions, LLC may establish requirements relating to tent appearance, signage, banners, table coverings, display fixtures, storage, and overall presentation.

Boxes, personal belongings, trash, excess inventory, and unsightly storage should be kept out of guest view whenever possible.

Axiom Productions, LLC reserves the right to require changes to any booth or display that is unsafe, inappropriate, misleading, or inconsistent with the overall festival environment.

10. Electricity
Electricity is not included in the vendor fee.

Vendors requiring electricity must disclose their complete electrical needs during the application or onboarding process.

Additional electrical fees may apply.

Unauthorized generators, extension configurations, or electrical connections are prohibited unless expressly approved by festival management.

11. Approved Products
Vendors may only sell products approved as part of their application.

Substantial changes to the approved merchandise or product assortment require prior approval from Axiom Productions, LLC.

Acceptance does not provide category or product exclusivity unless specifically stated in a separate written agreement.

Axiom Productions, LLC may limit duplicate product categories when necessary to preserve variety within the marketplace.

12. Prohibited Merchandise
The sale or distribution of counterfeit, stolen, illegal, unsafe, offensive, unauthorized, or prohibited merchandise is strictly prohibited.

Vendors are responsible for ensuring they have all legal rights, permissions, and licenses necessary to sell their products.

The sale of products that infringe trademarks, copyrights, publicity rights, or other intellectual property rights is prohibited.

Axiom Productions, LLC reserves the right to require immediate removal of any merchandise or display deemed inappropriate, unlawful, unsafe, or inconsistent with festival policies.

13. Product Pricing and Sales
Vendors are responsible for establishing their own product pricing.

Prices must be clearly displayed when reasonably practical.

Vendors are responsible for all applicable taxes, payment processing, cash management, chargebacks, customer refunds, and other financial obligations related to their sales.

Axiom Productions, LLC does not collect sales proceeds on behalf of retail vendors unless otherwise expressly stated.

14. Staffing and Inventory
The 5th Anniversary Long Beach BBQ Festival is expected to attract a significant audience.

Vendors are responsible for arriving adequately staffed and stocked for the anticipated customer volume.

Vendors should maintain professional customer service throughout festival operating hours.

15. Festival Hours
Vendors must remain operational during all assigned festival hours.

Exact vendor operating dates and hours will be provided before the event.

Vendors may not open late, close early, or cease operations without authorization from Axiom Productions, LLC.

16. Load In and Load Out
All vendors must comply with assigned load in, setup, vehicle access, breakdown, and load out schedules.

Vendor vehicles may only enter restricted festival areas during designated periods.

Late arrival may result in delayed access or loss of the vendor space.

Early breakdown is prohibited unless authorized by festival management.

17. Cleanliness and Waste
Vendors are responsible for maintaining their booth and surrounding area in a clean and orderly condition throughout the event.

All trash, packaging, cardboard, and other waste must be disposed of in designated areas.

Vendors may be held financially responsible for damage or excessive cleanup resulting from their operations.

18. Vendor Conduct
Vendors and their employees must maintain professional and respectful conduct at all times.

Harassment, fighting, threatening behavior, discrimination, excessive intoxication, illegal activity, unsafe conduct, aggressive sales tactics, or disruptive behavior will not be tolerated.

Axiom Productions, LLC reserves the right to remove any vendor, employee, or representative whose behavior negatively affects event safety, operations, guests, staff, other vendors, sponsors, or the reputation of the festival.

Removal for misconduct does not entitle the vendor to a refund.

19. Credentials
Vendor credentials are provided only for approved individuals actively working within the vendor operation.

Credentials may not be sold, duplicated, transferred, or provided to friends, family members, or individuals who are not working for the vendor.

The number of included credentials and any additional credential fees will be communicated to accepted vendors.

20. Weather
The Long Beach BBQ Festival is an outdoor event.

Vendors should prepare for sun, wind, heat, rain, coastal weather conditions, and other reasonable outdoor conditions.

Festival operations may continue during inclement weather when deemed safe.

21. Event Changes
Axiom Productions, LLC reserves the right to modify vendor placement, operating hours, festival programming, entrances, layouts, schedules, dates, event areas, or other operational details when reasonably necessary.

Specific booth locations are not guaranteed.

Vendor location requests may be considered but cannot be promised.

22. Event Cancellation or Force Majeure
Axiom Productions, LLC is not responsible for losses resulting from circumstances beyond its reasonable control, including severe weather, natural disasters, public emergencies, governmental actions, public safety concerns, utility failures, civil unrest, acts of terrorism, labor disruptions, or other force majeure circumstances.

If the festival is canceled, postponed, or materially modified, Axiom Productions, LLC will communicate any applicable vendor options or policies based on the circumstances.

23. Photography and Media
Photography, video recording, media coverage, and content creation will occur throughout the festival.

By participating, vendors authorize Axiom Productions, LLC and its authorized representatives to photograph or record the vendor's booth, products, signage, staff, and activities during the festival.

Such content may be used for festival promotion, advertising, press, social media, archival purposes, sponsorship materials, and future marketing without additional compensation.

24. Festival Branding
The Long Beach BBQ Festival name, logos, graphics, promotional materials, and other intellectual property may only be used in accordance with guidelines provided by Axiom Productions, LLC.

Vendors may promote their official participation in the festival but may not alter festival logos or create materials that falsely imply sponsorship, ownership, endorsement, or another relationship beyond their approved vendor status.

25. Removal or Termination of Participation
Axiom Productions, LLC reserves the right to cancel or terminate a vendor's participation for reasons including, but not limited to:

• Failure to make required payments
• Failure to obtain required permits or licenses
• Failure to provide required insurance
• Selling unapproved or prohibited products
• Misrepresentation on the vendor application
• Failure to follow festival operating instructions
• Unprofessional or disruptive conduct
• Unauthorized transfer or sharing of booth space

Violation of these Terms and Conditions

**Termination for violation of festival policies does not entitle the vendor to a refund.

26. Responsibility for Vendor Operations
Each retail vendor is an independent business and is solely responsible for its own employees, contractors, products, equipment, taxes, licenses, permits, insurance, customer transactions, business practices, and legal obligations.

Participation in the Long Beach BBQ Festival does not create an employment, partnership, joint venture, franchise, or agency relationship between the vendor and Axiom Productions, LLC.

27. Agreement
By submitting this application, the applicant confirms that all information provided is accurate and complete.

The applicant acknowledges that they have read, understand, and agree to comply with these Terms and Conditions, all subsequent vendor instructions issued by Axiom Productions, LLC, and all applicable City of Long Beach and governmental requirements.

Acceptance into the festival and processing of the applicable vendor payment constitutes the vendor's agreement to participate under these Terms and Conditions.