Once Upon A Market Vendor Application

Hi Guys!! We're so excited you’re here 🥹✨

Once Upon A Market is a fantasy-inspired Market bringing your favorite worlds to life.
From the Magic of Disney, Star Wars and Marvel to the Wizarding Worlds of Harry Potter and the Mystical Realms of Lord of the Rings. 🪄⚔️🌿

We're curating this event very intentionally, and we're looing for a mix of unique, creative, high-quality vendors that fit the overall fantasy vibe and want to be part of a long-lasting community of small businesses. We are vendors ourselves and know the hard work that you all have put into your craft. We want to support, and celebrate you all with these events. 

Event details:
📍 WestWorld North Hall (Indoors and climate controlled)
🗓️ November 28th, 2026 (Black Friday Weekend!!) 9am-4pm 

Setup for all vendor booths will be available the day before, Friday November 27th. All details regarding each vendor's available time slot will be provided 2 weeks prior to the event. If you can not make it on Friday, you may set up on the morning of the event. Drive-up access to your booth is only available on Friday, however. 

Because this is an indoor event, covered booths (pop up tents) are not allowed. They are considered a fire hazard and the venue (WestWorld) will not allow them. 

Due to the size of the event, and the location of the venue, we expect a high number of applications and won’t be able to accept everyone this time. We truly wish we could include you all! If you aren’t accepted for this market, please don’t be discouraged. We will be hosting future Once Upon a Market events and would absolutely love for you to apply again. You can also follow us on Instagram (@onceuponamarketaz) to stay updated on future events and application openings. 💫

Merchandise Requirements: 
All Vendors are required to sell at least 85% Disney, Star Wars, Marvel, Harry Potter, or LOTR Merchandise (doesn't have to be all 5. Just at least one of those). We will have staff checking all booths on the day of the event before doors open to verify. 

10 x 10 Booth Space (No Electricity) - $150

10 x 20 Booth Space (No Electricity) - $300  (Only 30 Spots Available)

We may be able to provide a few spots with electricity. Please indicate in the Questionnaire below if this is a must for you.

Booths must be attended, and operating, for all event hours. Unattended booths, or booths broken down early, risk not being accepted as a vendor for future events.

If accepted, you’ll receive an email with next steps and payment info to secure your spot. All vendor fees are non-refundable and non-transferable. Payments are due within 1 week of acceptance. We cannot guarantee your spot after 1 week. If your space is not paid within 1 week your booth space will be forfeited and you will need to reapply and join the waitlist. 

We seriously can’t wait to see what you all create!

By submitting an application, vendors acknowledge and agree to the following:

Submission of an application does not guarantee acceptance into the event. Vendors will be selected based on product quality, uniqueness, and overall fit with the event.
Vendor fees are non-refundable once accepted and paid, unless the event is canceled by the organizer.
Vendors are responsible for providing all necessary displays, tables, chairs, tents (if required) and any other equipment, unless otherwise specified.
Vendors must comply with all local, state, and federal laws, including obtaining any required licenses, permits, tax registrations, and insurance.
Vendors are solely responsible for collecting and remitting any applicable sales tax.
Booth spaces may not be shared, subleased, or transferred without prior written approval from Once Upon a Market.
Vendors are responsible for keeping their booth clean, safe, and staffed throughout event hours. Early breakdown or departure is not permitted without organizer approval.
Vendors are responsible for any damage caused to the venue or surrounding property by themselves, their employees, or guests.
Once Upon a Market reserves the right to relocate booth assignments when necessary to improve event operations.
Vendors agree to conduct themselves professionally and respectfully toward guests, staff, volunteers, and fellow vendors.
The organizer reserves the right to remove any vendor whose products, displays, or behavior are deemed inappropriate or inconsistent with the event's standards. No refunds will be issued in such cases.
Vendors assume all risks related to participation in the event and release Once Upon a Market, its owners, staff, volunteers, sponsors, and venue from liability for injury, theft, loss, or damage to persons or property.
Vendors grant Once Upon a Market permission to photograph and film their booth, products, and staff for promotional purposes.
Event details, including layout, schedule, and policies, may be updated as needed. Vendors will be notified of significant changes.
Submission of an application indicates that the vendor has read, understands, and agrees to these Terms & Conditions.