Vendor Application

Thank you for your interest in becoming a vendor at Havana Market!

This application is for vendors participating with a tent, canopy, or table setup. If you are operating from a food truck or food trailer, please complete the Food Truck Application instead.

Standard Vendor Booth
10' x 10' outdoor space — $15
Vendors needing more than 10' x 10' may reserve additional spaces for $15 per additional space, subject to availability.

Outdoor booth spaces do not have access to electricity. Electrical access is available only for pavilion booths and cannot be guaranteed.

Pavilion Booth
Covered pavilion space (approximately 10' x 10') — $25
Pavilion spaces are very limited.
Vendors may reserve one pavilion space only.
Electricity is available within the pavilion; however, electrical access cannot be guaranteed.
Because the pavilion has a dirt floor, vendors are asked to use only fans that do not kick up dust. Havana Market reserves the right to ask vendors to reduce or discontinue the use of any fan that creates excessive dust or interferes with neighboring booths.

If you have any special setup needs or accommodation requests, please note them in the Special Requests section of this application. While we will do our best to accommodate requests, they cannot be guaranteed.

Havana Market is dedicated to supporting local growers, makers, artisans, bakers, and small businesses. Commercially manufactured or mass-produced merchandise is generally not permitted and must receive prior approval from market management.

By submitting this application electronically, you certify that the information provided is accurate and agree to abide by the Havana Market rules, policies, and Terms & Conditions.

By submitting this application, I acknowledge that I have read, understand, and agree to the following:

Vendor Acceptance
Submission of an application does not guarantee acceptance into Havana Market.
Applications are reviewed to maintain a balanced variety of vendors and products.
Havana Market reserves the right to approve or deny any application at its discretion.

Payment & Cancellation
Vendor spaces are reserved only after payment has been received.
Vendor fees are non-refundable and non-transferable.
If you are unable to attend, please notify Havana Market as soon as possible so your space may be offered to another vendor if time allows.

Booth Spaces
A standard vendor space measures approximately 10' x 10'.
Vendors requiring additional space must reserve and pay for additional booth spaces.
Pavilion booths are limited to one booth per vendor and are assigned on a first-paid, first-served basis while available.
Electricity is available only in the pavilion area and cannot be guaranteed.

Setup & Breakdown
Vendors may arrive only during the designated setup time provided before each market.
All vehicles must be removed from the market area before the market opens.
Vendors must remain set up until the market closes unless prior approval is given by market management.
Vendors are responsible for leaving their booth space clean and removing all trash before departing.

Parking
Vendors may bring their vehicles into the market area for unloading only and must limit unloading to 15 minutes.
After unloading, vendor vehicles must be moved to the designated vendor parking area behind the ARCO Gas Station.
Please do not park along the museum fence or in downtown customer parking spaces. These spaces are reserved for market visitors and neighboring businesses.

Products
Vendors may sell only the products approved through their application.
Any additions or significant changes to approved products must be approved by Havana Market before the event.
Commercially manufactured or mass-produced merchandise is generally not permitted unless approved by market management.
Vendors are responsible for complying with all applicable local, state, and federal laws regarding the sale of their products.

Health & Safety
Vendors are responsible for maintaining a clean, safe, and organized booth.
Tents must be properly weighted or otherwise secured for the duration of the event.
Walkways and emergency access areas must remain clear.
Vendors are expected to conduct themselves professionally and treat fellow vendors, customers, volunteers, market staff, and neighboring businesses with courtesy and respect.
Disruptive, abusive, threatening, discriminatory, or otherwise inappropriate behavior may result in immediate removal from the market without a refund and may affect future participation.

Weather
Havana Market is held rain or shine.
The market will only be canceled or delayed due to severe weather or other unsafe conditions.
If Havana Market cancels the event, vendors will be notified as soon as possible. Any decisions regarding vendor fees will be made by market management.

Liability
Vendors participate at their own risk.
Havana Market, Havana Main Street, property owners, volunteers, sponsors, and event partners are not responsible for any loss, theft, damage, injury, or accident occurring before, during, or after the event.
Vendors are responsible for carrying any insurance they deem necessary.

Photography
Photographs and videos may be taken during the market for promotional purposes.
By participating, vendors grant Havana Market permission to use images of their booth, products, and representatives in marketing materials and social media.

Agreement
By submitting this application electronically, I certify that the information provided is accurate and agree to abide by these Terms & Conditions and all policies established by Havana Market.