Foodees Community Charity Partner Application

Thank you for your interest in the Foodees Community Charity Partner Program.

Foodees Food & Culture Festival is proud to spotlight one local nonprofit or community-focused organization at each event location as our featured Community Charity Partner.

This program was created to help organizations raise awareness, engage with the community, connect with attendees, and support meaningful causes that directly impact the cities we visit.

Selected organizations will receive complimentary event space to create a fun, engaging, and community-driven activation during the festival weekend.

We are looking for organizations that:

Directly benefit the local community
Create positive impact
Maintain a professional and welcoming presence
Engage attendees in creative and meaningful ways
Are excited to help promote the event and community involvement
Please note:

Only ONE organization will be selected per event location
Organizations must attend all 3 event days
Standard setup size is 10x20 or smaller unless otherwise approved
Food and beverage sales are not permitted unless separately approved through the vendor process
All organizations are subject to review and approval by the Foodees team
We appreciate the work organizations like yours do to strengthen local communities and look forward to learning more about your mission and impact.

Come for the food. Leave with a story.

FOODEES COMMUNITY CHARITY PARTNER PROGRAM
Terms & Conditions
By submitting an application and/or participating in the Foodees Community Charity Partner Program, the participating organization (“Organization”) agrees to the following terms and conditions established by Foodees LLC and Foodees Food & Culture Festival (“Foodees”).

1. APPLICATION & APPROVAL
Submission of an application does not guarantee selection or participation.

Foodees reserves the right to approve, deny, revoke, cancel, or remove any organization from participation at any time and for any reason deemed necessary in the best interest of the event, venue, attendees, vendors, sponsors, staff, or brand reputation.

Foodees reserves the right to limit participation to one organization per event location.

2. COMMUNITY ELIGIBILITY
Organizations must directly benefit the local community tied to the selected event market.

Foodees may request supporting documentation, nonprofit information, social media accounts, website information, references, photographs, or additional materials during the review process.

Organizations agree that all submitted information is truthful and accurate.

3. EVENT SPACE & SETUP
Standard activation space is limited to a maximum of 10x20 unless otherwise approved in writing by Foodees.

Organizations are responsible for supplying their own:

Tent
Tables
Chairs
Signage

Professional Signage only

Professional Displays
Marketing materials
Equipment
Staffing/volunteers
Foodees does not guarantee access to:

Electricity
Water
Internet
Storage
Additional space
Equipment
Furniture
All setups must remain clean, organized, professional, safe, and family-friendly at all times.

Foodees reserves the right to require modifications to any setup deemed unsafe, inappropriate, disruptive, misleading, unprofessional, or inconsistent with event standards.

4. REQUIRED PARTICIPATION
Selected organizations are required to:

Attend all event days
Remain operational during official event hours
Maintain an active, staffed presence at all times
Follow all load-in/load-out instructions
Maintain their assigned space in a clean and safe condition
Failure to comply may result in removal from the event and/or denial from future participation opportunities.

5. ACTIVITIES & SOLICITATION
Organizations may:

Raise awareness
Accept voluntary donations
Share educational information
Conduct approved attendee engagement activities
Organizations may not:

Sell food or beverages unless separately approved through the vendor process
Conduct political campaigning
Conduct unauthorized gambling, raffles, or sweepstakes
Use aggressive solicitation tactics
Harass attendees, vendors, sponsors, or staff
Create excessive noise or disruption
Use amplified sound without written approval
Distribute prohibited, offensive, or inappropriate materials
Foodees reserves the right to restrict or prohibit any activity deemed unsafe, disruptive, unlawful, or inconsistent with the event environment.

6. COMPLIANCE WITH LAWS
Organizations are solely responsible for complying with all applicable:

Federal laws
State laws
Local ordinances
Venue rules
Permit requirements
Fundraising regulations
Solicitation requirements
Participation does not imply that Foodees has verified or approved the legality of an organization’s activities, fundraising methods, or operations.

Any permits, licenses, insurance, or approvals required by local authorities are the sole responsibility of the participating organization unless otherwise stated in writing.

7. INSURANCE & LIABILITY
Foodees reserves the right to require participating organizations to provide proof of insurance and/or a Certificate of Insurance (COI) naming Foodees and/or the venue as additional insured parties where required.

Organizations participate at their own risk.

Foodees, its owners, employees, contractors, affiliates, venues, sponsors, and partners shall not be held liable for:

Injury
Illness
Theft
Property damage
Financial loss
Weather-related issues
Equipment damage
Volunteer actions
Donation loss
Event interruptions
Acts of attendees or third parties
Organizations assume full responsibility for their staff, volunteers, equipment, displays, materials, and activities.

8. INDEMNIFICATION
Organizations agree to indemnify, defend, and hold harmless Foodees LLC, Foodees Food & Culture Festival, venues, sponsors, affiliates, employees, contractors, and representatives from and against any claims, damages, liabilities, losses, expenses, or legal actions arising from:

Participation in the event
Organization activities
Fundraising activities
Volunteer actions
Violations of laws or regulations
Personal injury
Property damage
Misrepresentation
Negligence or misconduct by the organization
9. WEATHER, EMERGENCIES & EVENT CHANGES
Events are rain or shine unless otherwise determined by Foodees, venue management, local authorities, or emergency personnel.

Foodees reserves the right to:

Change event hours
Relocate booth spaces
Modify layouts
Restrict activities
Delay setup
Cancel portions of the event
Cancel the entire event
Foodees shall not be liable for losses related to weather, emergencies, venue restrictions, government actions, safety concerns, force majeure events, or circumstances beyond its control.

10. BRANDING, MEDIA & PROMOTIONAL USE
Organizations grant Foodees permission to use:

Organization names
Logos
Photos
Videos
Social media content
Promotional materials
for marketing, advertising, social media, press, and promotional purposes related to the event and program without compensation unless otherwise agreed in writing.

Organizations also acknowledge that event photography and video recording may occur onsite.

11. PROFESSIONAL CONDUCT
Organizations and their representatives are expected to conduct themselves professionally and respectfully at all times both onsite and online.

Foodees reserves the right to immediately remove any organization for:

Unsafe behavior
Aggressive conduct
Harassment
Defamation
Disruptive behavior
Misrepresentation
Inappropriate conduct
Violation of event policies
No refunds, reimbursements, or compensation shall be provided in connection with removal from participation.

12. NO ENDORSEMENT
Participation in the program does not constitute endorsement, sponsorship, certification, or verification of the organization by Foodees.

Organizations may not imply official endorsement beyond participation as a selected Community Charity Partner.

13. FINAL AUTHORITY
Foodees reserves the right to interpret, modify, enforce, or update these Terms & Conditions at any time without prior notice.

All decisions made by Foodees management regarding participation, operations, safety, branding, placement, and compliance are final.