Sponsor Vendor Application (Commercial Businesses/Brick and Mortar/Lead Gen. etc.)

Palm Bay Farmers Market at Lynbrook Park on Saturday, September 12th! This is a family friendly event, with over 500 attendees. Please be sure to read the "terms & conditions" on the application and email us at palmbayfarmersmarket@gmail.com if you have any questions. 

Where Your Sponsorship Goes
Sponsoring the Palm Bay Farmers Market is more than advertising your business, it is an investment directly back into the market and the community we serve.

Sponsorship funds help us continue growing the market, increasing community awareness, supporting local organizations, and creating fun, family-friendly experiences that encourage residents to come out, stay awhile, and support local.

Sponsorship contributions may help fund:

• Market signage and wayfinding throughout the event
• Marketing and advertising to increase awareness and attendance
• Printed and digital promotional materials
• Community donations and support for participating nonprofit organizations
• Complimentary or reduced-cost nonprofit and community booth spaces
• Bounce houses and inflatable attractions
• Kids' activities, games and craft stations
• Face painting and children's entertainment
• Hayrides and seasonal attractions
• Live music and local entertainment
• Holiday and themed market activities
• Trick-or-treating and family activities during seasonal markets
• Giveaways, contests and community prizes
• Community resource and outreach initiatives
• Market beautification, decorations and seasonal displays
• Additional family-friendly attractions and experiences
• Continued improvements that help the Palm Bay Farmers Market grow and better serve our community

Your Sponsorship Makes an Impact

Our goal is to create more than a place to shop.

The Palm Bay Farmers Market is designed to be a place where local businesses can grow, artists and makers can showcase their work, farmers and food producers can connect directly with their community, nonprofit organizations can reach the families they serve, and neighbors can come together for an affordable day of family fun.

Every sponsorship helps us reinvest in that mission.

By partnering with the Palm Bay Farmers Market, your organization helps us expand our reach, provide more community programming, support local organizations, create memorable experiences for families, and continue building a market that brings people together while keeping more support within our local community.

When you sponsor the Palm Bay Farmers Market, you're not just putting your name on an event, you're helping us build it.

Thank you for your support!

Vendor Arrival, Setup & Weather Policy

Please read all instructions carefully prior to market day.

Arrival & Setup

• The park rental period is from 8:00 AM to 6:00 PM. Please do not arrive before 8:00 AM.
• Vendor spaces are assigned based on the number of approved vendors. We only accept the number of vendors that can comfortably fit within the designated market area.
• There is no need to arrive early to secure a space.
• Vendors must set up in the far right field starting along the back fence. Do not set up beside the playground or in the parking lot.
• Vendors will set up in designated spots. Do not set up beside the playground.
  Upon arrival, carefully pull in straight to the parking lot, the immediate left of the entrance will be blocked off for the food trucks. You will be responsible for transporting your items to the designated vendor area.
• Leave approximately 2 feet between tents to maximize space for all participating vendors.
• Tent Weights: Weight Minimum of 40lbs per leg on tent. Host holds the right to refuse set up and request break down of any vendor that does not comply with this requirement. *Vendor agrees to this requirement upon submission of this application.

Park Safety Requirements

• This event takes place in a public city park and playground area.
• Vendors must exercise extreme caution when driving, unloading, setting up, operating, and breaking down.
• Pedestrian safety must be prioritized at all times.
• Smoking is prohibited within the event area.

Vendor Responsibility

Please ensure you are fully prepared prior to market day, including knowing:

•  The event name
• The event location
• Your setup requirements
• Arrival procedures

Questions should be directed to event organizers prior to market day whenever possible. Event mornings are extremely busy, and advance communication helps ensure a smooth experience for everyone.

Weather Policy
This is a rain-or-shine event. Due to Florida's rapidly changing weather conditions, event organizers will not make cancellation decisions prior to the day of the event. If rain is expected before the scheduled opening time, setup may be delayed to allow vendors and attendees to enjoy a reasonable portion of the market. If rain is expected later in the event, the market will typically proceed as scheduled.
Weather-related operational decisions will be made based on real-time conditions and communicated to vendors as needed.

Refund Policy
Vendor fees are non-refundable.
No refunds or credits will be issued unless the event organizer cancels the event.
Vendor withdrawal, weather concerns, scheduling conflicts, or other circumstances do not qualify for refunds or credits.

Thank you for your cooperation and for helping create a safe, organized, and enjoyable market experience for everyone!