Application is in draft mode by event organizer
Application

Commercial Food Application

av_timer
Deadline: Feb 10, 2020 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
date_range
Date: Mar 14, 2020 9:00 am - Mar 15, 2020 5:00 pm (EDT)
place
Forsyth, Georgia
attach_money
$325-650

About the event

Two Day Arts & Crafts Festival - Unique Hand Made Arts & Crafts Kick off spring with the Forsythia Festival, held annually the second weekend in March in downtown Forsyth. This free, family-fun event features a two-day arts-and-crafts show, children’s fair, a 5K, sporting tournaments, live entertainment, and much more! Enjoy mouth-watering foods, fine arts and crafts, and activities the whole family can enjoy! Join us Saturday night for FaithFest, our faith-based singing competition celebrating music, faith, and our community. Celebrate the Festival with month long community events! We'd like to thank our presenting sponsor, Volume Chevrolet, for supporting the Forsythia Festival for the third year in a row!
Forsyth-Monroe Chamber of Commerce
Forsyth-Monroe Chamber of Commerce
Forsyth-Monroe Chamber of Commerce
Forsyth-Monroe Chamber of Commerce

About the application

The Commercial Food Application are for vendors outside of Monroe County that will be preparing food at the Forsythia Festival. Thank you for your interest in the 33rd Annual Forsythia Festival, March 14-15, 2020. As you know, the Forsythia Festival is a non-compete festival, and vendors may only sell items approved by the Forsythia Festival. Sales exclusivity does not include the following items: bottled water, sodas, bags of chips, candy bars, and regular French fries (curly fries are exclusive items). Keep in mind, however, that the festival will approve local non-profit organizations and groups selling minimal prep items such as hot dogs/corn dogs, funnel cakes, cotton candy, hamburgers, etc., before considering a commercial vendor selling the same item.

Terms & Conditions

Any vendor preparing or serving food must obtain a temporary food permit from the Monroe County Health Department at least one week prior to the festival. This is the SOLE responsibility of the vendor. Please call (478) 992-5082 for more information. ELIGIBILITY All media must be handmade and original. Flea-market items, manufactured items, and handmade imports WILL NOT BE ACCEPTED. Commercial crafts or crafts originating from kits are not acceptable. All exhibited work must be similar to the photographs submitted and will be verified by the festival representatives who reserve the right to require vendors to remove any item or items that do not meet these requirements, or any item not approved upon acceptance. The committee reserves the right to reject any application for any reason. JURYING We look for the highest quality work and strive to have a variety of media, styles, and price points represented at the festival. All work must be original, produced by the exhibitor, and for sale. Beginning in January, we jury bi-weekly until each category is filled. We create a waiting list if a category fills up. For example, jewelry is by far the most popular category. We frequently fill all our spots for jewelers well before the show itself is full. We then create a waiting list from accepted applicants. If an artisan in the filled category cancels, then we fill their spot from the waiting list. LOCATION The Forsythia Festival takes place in the streets of downtown Forsyth. From I-75, take exit 187 or 186 and turn toward west. Forsyth is located 1 hour south of Atlanta via I- 75 and twenty minutes north of Macon. HOURS Forsythia Festival is the second weekend in March: Saturday 10AM–6PM Sunday 11AM–5PM ATTENDANCE The Forsythia Festival is a two-day art-and-crafts show. Vendors must staff and keep booths intact during festival hours (Saturday from 10AM until 6PM and Sunday from 11AM until 5PM). VENDOR HOSPITALITY The festival provides a hospitality suite for our vendors. We understand that some vendors do not have available staff to take a break; therefore, festival staff is available to “booth-sit” for vendors. You will be provided a number to call when you need assistance. You must be 18 years or older with a vendor badge (or accompanied by adult with a vendor badge) to enter hospitality suite. MINORS MUST BE ACCOMPANIED BY AN ADULT AT ALL TIMES WHILE IN THE HOSPITALITY SUITE INCLEMENT WEATHER The festival WILL NOT reschedule due to inclement weather. Regardless of the weather the festival is a 2-day event. Vendors are required to staff their booths BOTH days during festival hours. Exhibitors must supply protective coverings/equipment needed to protect their work. There will be no refunds for inclement weather. Rules/Regulations ITEMS Vendors must list ALL products and prices that will be sold from their booth. Only items listed on your application and subsequently approved prior to the festival can be sold. THIS WILL BE MONITORED. If you violate our approved list, you will be asked to remove the item from your menu and you will jeopardize future participation in the festival. QUALITY OF PRESENTATION All participating food vendors must have a professional presentation. Vendors are required to provide everything in their set up. Your signage and banners need to be clean and professional looking. The look of your booth and your unique menu is very important to the overall look and success of the festival and is a major factor in the selection process. TENT WEIGHTS To protect not only a vendor’s merchandise but also that of other vendors, the festival requires that ALL TENTS BE SECURLY WEIGHTED. Failure to comply could result in removal from the festival without refund of application fees. DISPLAY AREA Display areas are an average of 10-feet wide by 10-feet deep and are located on the city street. Vendors must provide their own display set-up: tent (of any color), panels, tables, chair, etc. Tents or coverings must be self-supporting. Drilling or puncturing street surface is strictly prohibited. VEHICLES NO VEHICLE OF ANY KIND may remain on the festival grounds (must be removed by 6PM Friday for Food Row or 9AM for all other areas). All vendors MUST PARK in area reserved as vendor parking. Vendors will be given one parking pass. Festival staff provides transportation between parking and the festival. You will be provided with a phone number to call when you need transportation to and from vendor parking. Failure to comply will be subject to POLICE INTERVENTION. SECURITY The City of Forsyth Police Department provides security from 11PM Friday through 5PM Sunday. MAKING CHANGE The Forsythia Festival will provide concessionaires/vendors with change when necessary. This service will be available in the hospitality suite. Booth Information SET-UP Your space is LIMITED and EXACT to the dimensions you indicate below. If your booth exceeds the allotted space, the festival will have the right to relocate your booth and fine you $500. Food vendors on food row must set up Friday between 12PM – 6PM. Food booths in other locations will set up on Saturday between 6AM until 9AM. Each food vendor will be notified of when their set up time will be. Vendors must staff and keep booths intact during festival hours (Saturday from 10AM until 6PM, and Sunday from 12 noon until 5PM). Food vendors may not set up prior to 2PM Friday and setup must be complete no later than 6PM Friday on Food Row. Vendors’ tents/setup must not infringe upon neighboring spaces or public areas. Exhibitors may not relocate or move from their assigned space without expressed consent by the executive festival staff. VENDOR LOAD-OUT To keep our vendors and patrons safe, we are changing our load-out policy this year. Vendors may not break down their booths until 5 p.m. on Sunday. You must fully pack up your booth then have it checked by Festival staff. Once approved, you will receive a ticket to get your car. Our festival volunteers will take you to your parking lot to retrieve your vehicle. You will enter the festival grounds via W. Adams Street, just like you did at registration. No vehicles will be allowed entry without a ticket! You will then load your vehicle and remove it from the festival space as quickly as possible. ELECTRICITY Electricity is available for an additional fee; the options are as followed: • Electricity 120V -$25 • Electricity 240V -$50 Applicants who require electricity must indicate it on their application and they MUST PROVIDE THEIR OWN ELECTRICAL EXTENSION CORDS Vendors may bring a generator; however, it must be indicated your application and ONLY QUIET GENERATORS ARE ALLOWED. WATER Water is available at certain locations in the festival layout. Vendors must bring their own food-grade hose with a vacuum breaker to attach to the city water supply. This will be checked by the health inspector.

Prices

Single Booth $325 Non-refundable 10x10
Double Booth $650 Non-refundable 20x10
Outlet rental $25 Non-refundable

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Have you been a vendor at the Forsythia Festival in the past? (list years)
  • From time to time, we receive requests from other festivals to share our vendor list. By selecting "yes," you grant the Forsythia Festival staff permission to share your contact information. May we share your contact information?
  • Will you be cooking in your booth?
  • What type of set-up do you have?
  • Will you need access to electricity?
  • Will you need access to water? Water is available at certain locations in the festival layout. Vendors must bring their own food-grade hose with a vacuum breaker to attach to the city water supply. This will be checked by the health inspector.
  • Set - Up: Measure the total space including the tongue, signs, and all equipment (tires, any additional space needed for signs, clearing space. etc.). The single booth space is 10x10 ft, if you exceed this, you will be required to get the double booth space (20x10ft). If your booth exceeds the allotted space, the festival reserves the right to relocate you and fine you $500. (list measurements as width, depth, height)
  • Items for Sale: List ALL products and prices that will be sold from your booth. Vendors may only sell items approved by the Forsythia Festival. Only items listed on this application and subsequently approved prior to the festival can be sold. This will be monitored. If you violate our approved list, you will be asked to remove the item from your menu and you will jeopardize future participation in the festival.
  • Proof of insurance is mandatory for FOOD VENDOR participation in the Forsythia Festival. We must receive your copy no later than February 23, 2019. Please select your method of submission below:
  • New this year: Vendors may not break down their booths until 5 p.m. on Sunday. You must fully pack up your booth then have it checked by Festival staff. Once approved, you will receive a ticket to get your car. Our festival volunteers will take you to your parking lot to retrieve your vehicle. You will enter the festival grounds via W. Adams Street, just like you did at registration. No vehicles will be allowed entry without a ticket. Initial below to acknowledge you've read the new policy.

Picture requirements

  • Minimum pictures required: 4
Commercial Food Application
Commercial Food Application
33rd Annual Forsythia Festival
Application is in draft mode by event organizer