Vendor 2027 Application
About the registration
Welcome to the application for Exhibit Hall Vendors at Zenkaikon 2027, taking place March 18th to 21st, 2027! For those unfamiliar, the Exhibit Hall is the convention's marketplace for various anime-related goods, including licensed merchandise, artistic creations, and more.
Applications will be open from September 5th through September 20th.
Important Changes from Previous Years
- Insurance coverage will now be handled through Eventeny. Once an application is accepted, there will be an option to upload proof of insurance in the Eventeny portal. Those with existing coverage can upload a PDF or other file with their certificate of insurance. There will also be an option to purchase temporary coverage through Eventeny's insurance partner evCover. (Note there is no requirement to use Eventeny's insurance provider.)
Exhibit Hall Hours (subject to change)
- Thursday Setup: 2:00pm - 10:00pm
- Friday Setup: 10:00am - 11:30am
- Friday: 11:30am - 8:00pm (first 30 minutes for Premium attendees)
- Saturday: 10:00am - 8:00pm (first 30 minutes for Premium attendees)
- Sunday: 10:00am - 3:00pm (first 30 minutes for Premium attendees)
You must fill out this form to be considered for the Exhibit Hall in 2027, even if you have already applied and/or been an vendor with us in the past.
(Note that this is not the Artists' Alley application. Artists are allowed to apply for vendor space in the Exhibit Hall if they'd like to pay for a larger space. But note that submitting this application does not automatically enter you into consideration to Artists' Alley as well. You must apply to both if you'd like to be considered for both. Generally we will give preference to a Vendor Application, and consider an Artist application as a backup if one is not accepted as a vendor. Please contact us if you decide to withdraw from either.)
We will contact you using the email you use for this form. Ensure it is correct before continuing. You will be able to edit your application after submission in the case you need to change contact information, request additional tables or spaces, or edit your public business description.
For more information, please see our FAQ at this URL: https://zenkaikon.com/exhibit-hall-faqs/
About the event
Terms & Conditions
Vendors agree be present at Zenkaikon 2027, and to adequately staff their space and sell merchandise during the entirety of the event's opening hours. Spaces that are not set up by the time of the opening of the Exhibit Hall on the first day of the event will be considered abandoned and forfeit, and subject to resale at the discretion of Zenkaikon staff.
Vendors agree to also follow all other convention policies for the Exhibit Hall at this URL: https://zenkaikon.com/events/vendors-hall/. Vendors further agree to ensure and take responsibility for any individuals representing them at the event, including without limitation employees, vendors and temporary staff, to follow Zenkaikon behavioral and other policies at this URL: https://zenkaikon.com/about-zenkaikon/policies/
Vendors acknowledge that they will need to obtain liability insurance for Zenkaikon 2027. Our venue requires that all vendors provide business insurance coverage for the weekend. Due to this we are unable to make exceptions to this rule. As we did last year, Zenkaikon will be able to provide temporary coverage for our event for purchase for those without existing coverage. This option will be available in Eventeny after your application is accepted. Vendors that are unable to provide proof of insurance at the event will forfeit their space.
If accepted, vendors agree to grant Zenkaikon Entertainment, Inc. a worldwide, royalty-free, non-exclusive, irrevocable, perpetual license to use and reproduce any logos, photos, or other requested promotional information in Zenkaikon's publications, online directories, and other platforms for the sole purpose of promoting the vendor's presence and merchandise at the event.
Refund Policy: Payment methods will not be charged until December 1st, 2026, or, for late applications, five business days after acceptance of the application. Vendors may cancel their application at any time up until payment is charged. After payment is charged, refunds and future credits will only be issued in the case of force majeure or at the discretion of Zenkaikon staff. No refunds will be issued as a result of violation of event policies, fraudulent information on an application, or failure to show up to the event.
Prices
| Premium Space | $100.00 | Non-refundable | |
| Additional Badges | $30.00 | Non-refundable | Note that two (2) badges are already included with each booth space, use this to purchase badges for additional helpers. |
| Exhibit Hall Booth | $600.00 | Non-refundable | Each 10' x 10' space includes one 8' table, two chairs, and two badges (additional badges can be purchased through the Exhibits Staff at the event check-in). You may request up to four spaces. Spaces are subject to availability. |
| Corner Request | $200.00 | Corner spaces are subject to availability. | |
| End Cap Request | $500.00 | Non-refundable | This is a request for an end cap (i.e., a double corner space at the end of a row). Endcaps are subject to availability. |
Questions on the registration
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Legal First Name
- Legal Last Name
- Preferred First Name
- Preferred Last Name
- Legal Business or Entity Name
- Public/Display Business Name (DBA)
- Former Business Names
- Discord Username
- Are you 18 years of age or older?
- Product Types
- Other: What types of products do you sell?
- Business or portfolio website
- Primary social media link, aggregate or primary
- Please provide a public description of your business.
- Please upload an avatar/logo image for your public business listing.
- Please upload a header image for your public business listing.
- Please upload photos of your current table or booth setup.
- Would you be interested in participating in the Zenkaikon Ribbon Game?
- Would you be interested in participating in the Zenkaikon Pin Trading Program?
- Would you lbe interested in working with Zenkaikon on official convention merchandise?
- Have you been an Exhibitor at Zenkaikon before?
- Please confirm that all products you intend to sell are either: (1) original works created by you, including fan works that are clearly identified as unofficial; or (2) products that you are licensed or otherwise authorized to sell. You may not sell counterfeit, bootleg, copied, or falsely represented official merchandise.
- Use of AI and ML (Artificial Intelligence and Machine Learning) in Artwork, Products, & Goods
- Do you intend to display or sell any adult, NSFW, explicit, or mature-rated material?
- Please describe the type and approximate percentage of your total goods that are adult or mature-rated material.
- How will this material be identified? How will you cover and/or screen these items from minors?
- Please provide any information about your accessibilty or placements needs.
- Do you have a preferred neighbor or studio/group affiliation?
- Please list the name(s) of any preferred neighbors or studio/group affiliations. We do not guarantee placement.
- In the event that you are waitlisted and a space becomes available, would you like Zenkaikon to contact you?
- What is the latest date on which you would like to be contacted about an available space?
- Do you agree to the terms and conditions for the Zenkaikon 2027 Exhibit Hall?
Picture requirements
- Minimum pictures required: 0
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