Vendor Booth
About the application
Halfway to Halloween Expo
May 7–8, 2027
Location
Halfway to Halloween Expo
5055 Ann Arbor-Saline Road
Ann Arbor
Event Dates & Participation Requirements
The Halfway to Halloween Expo will take place on Friday, May 7, 2027, and Saturday, May 8, 2027.
Participation for BOTH Friday and Saturday is required.
Halfway To Halloween is an immersive experience including vendors, food trucks, performances, hearse show, live animals and much more!!!!
About the event
Terms & Conditions
Halfway to Halloween Expo Vendor Agreement
May 7–8, 2027
Location
Halfway to Halloween Expo
5055 Ann Arbor-Saline Road
Ann Arbor
This Vendor Agreement (“Agreement”) is entered into between Halfway to Halloween Expo (“Event Organizers”) and the participating vendor (“Vendor”). Submission of payment and participation in the event constitutes agreement to all rules, regulations, and terms listed below.
Event Dates & Participation Requirements
The Halfway to Halloween Expo will take place on Friday, May 7, 2027, and Saturday, May 8, 2027.
Participation for BOTH Friday and Saturday is required. Vendors are required to remain fully set up, staffed, and ready for sales for the duration of the show each day. Vendors may not begin packing up prior to event closing.
Packing up or leaving before the event ends will disqualify the Vendor from participating in future Halfway to Halloween events.
Vendor Set-Up Schedule
Set-Up Times
Thursday, May 6, 2027: 11:00 AM – 9:00 PM
Friday, May 7, 2027: 11:00 AM – 5:00 PM
All vendors MUST be fully set up and ready for business by 6:00 PM on Friday.
Arrival later than one (1) hour prior to show start on Friday will result in forfeiture of the Vendor’s spot with no refund issued.
Vendor check-in will be located at the ticket booth. ALL vendors MUST check in before setting up.
Booth Placement & Assignments
Booth and spot assignments are NOT guaranteed and may be moved, adjusted, or changed at the discretion of Event Organizers or as needed for event operations and safety.
Vendors are expected to maintain a clean, professional, and organized booth space throughout the duration of the event.
Excessive trash or abandoned materials left behind at a Vendor’s booth space will result in a cleaning fee equal to the amount of the booth fee.
Vendor Parking Rules
Vendor parking on Friday and Saturday will be located in the grass lot between Building A and Ann Arbor-Saline Road.
All vendor vehicles MUST be parked in the designated vendor parking area:
By 5:00 PM on Friday
By 10:00 AM on Saturday
Any vendor arriving after these times will be required to park in the general parking lot. No exceptions.
Trailer parking and accessible parking assignments will be issued during vendor check-in.
Parking passes will be distributed at check-in and MUST be visibly displayed in the windshield of the vendor vehicle at all times.
Tow trucks will be on-site and unauthorized vehicles may be towed at the owner’s expense.
Merchandise & Sales Policies
At least 75% of all items offered for sale must be horror, Halloween, spooky, gothic, paranormal, fantasy, or otherwise theme-related.
The following are NOT permitted:
MLM companies
Direct sales companies
Unauthorized bootleg or counterfeit merchandise
Illegal or prohibited items
Any weapons or dangerous items sold must either:
Remain secured at the vendor booth until end-of-day pickup, OR
Be promptly escorted to the attendee’s vehicle after purchase.
Event Organizers reserve the right to determine what constitutes an unsafe or prohibited item.
Conduct & Safety Policies
Treat attendees, staff, volunteers, performers, and fellow vendors with kindness and respect. Protect and respect the horror community.
The following behaviors will NOT be tolerated:
Harassment
Threatening behavior
Unsafe conduct
Illegal activity
Intoxication
Conduct damaging to the event atmosphere
Smoking of ANY kind, including vaping, inside the building will result in immediate removal from the event.
Alcohol is not currently permitted at Halfway to Halloween Expo. Intoxication will not be tolerated.
Open flames, hazardous materials, and unsafe props are prohibited without prior written approval from Halfway to Halloween coordinators.
Event Organizers reserve the right to remove any person(s) who fail to comply with this Agreement or who engage in unsafe, disruptive, or inappropriate conduct.
No refunds will be issued for removal due to misconduct or violation of this Agreement.
Rules and policies may be updated as necessary for venue operations, safety requirements, or event needs.
Liability & Responsibility
Vendors are solely responsible for:
Their merchandise
Booth setup
Staff and helpers
Damage caused by products, displays, setup, or personnel
Halfway to Halloween Expo, its organizers, venue owners, staff, volunteers, and affiliates are NOT responsible for lost, stolen, or damaged merchandise, equipment, displays, vehicles, trailers, or personal property.
Halfway to Halloween staff will be present on location 24 hours a day during set-up and throughout the event; however, security of merchandise remains the Vendor’s responsibility.
Weather Policy
Halfway to Halloween Expo will NOT cancel due to weather conditions. The event will proceed rain or shine. Vendors are expected to plan accordingly.
Internet & Connectivity
WiFi is provided at no additional charge; however, service may be unreliable or inconsistent due to the rural location of the venue.
Vendors are encouraged to prepare backup payment options and offline sales methods.
Photography, Video & Media Release
Media representatives, photographers, and videographers may be present during setup and event hours.
By participating in Halfway to Halloween Expo, Vendors grant permission for:
Photography and video of booth spaces
Photography and video of products and displays
Use of Vendor likeness and branding in promotional materials
Halfway to Halloween Expo reserves the right to use any captured media, photographs, or video for promotional, advertising, archival, or social media purposes without compensation.
Agreement & Acceptance
By submitting payment and/or participating in Halfway to Halloween Expo, the Vendor acknowledges that they have read, understood, and agreed to all terms and conditions contained within this Vendor Agreement.
Vendor Name: _______________________________________
Business Name: _____________________________________
Phone Number: ______________________________________
Email Address: ______________________________________
Signature: __________________________________________
Date: _______________________________________________
Prices
| 10ft x 8ft Vendor Booth | $150.00 | Non-refundable | 10' x 8' Vendor Booth (Wall Space) Each standard vendor space includes approximately 10 feet wide by 8 feet deep of exhibit space and is located indoors within Buildings C, D, and E. These booth spaces are positioned along the walls of the building, making them ideal for vendors who wish to utilize vertical displays, backdrop systems, banners, grid walls, or shelving. Vendors are responsible for providing all display materials, including but not limited to tables, chairs, shelving, display racks, backdrops, lighting, and signage. Booth spaces are sold as floor space only unless otherwise noted. Electrical access is available throughout the venue, with outlets located approximately every 15 feet. Vendors requiring electricity should bring their own heavy-duty extension cords and power strips. We recommend bringing at least 25–50 feet of extension cord to ensure you can comfortably reach the nearest outlet regardless of booth placement. All displays, merchandise, storage containers, and equipment must remain within the assigned 10' x 8' footprint. Aisles must remain clear at all times for attendee safety and accessibility. Vendor placement is determined by event management and may vary based on product category, booth requirements, and overall event layout. Specific booth locations are not guaranteed and may be adjusted as needed to create the best possible experience for attendees and vendors alike. |
| 15 x 8 ft Vendor Booth | $200.00 | Non-refundable | 15' x 8' Vendor Booth (Center Aisle Space) Each standard vendor space includes approximately 15 feet wide by 8 feet deep of exhibit space and is located indoors within Buildings C, D, and E. These booths are positioned within the center aisles of the buildings, offering excellent visibility and attendee traffic from multiple directions. Because center aisle booths do not have a wall behind them, vendors should plan accordingly when designing their displays. Freestanding displays, banner stands, shelving units, grid walls, pipe-and-drape systems, and other self-supporting display fixtures are recommended. Vendors are responsible for ensuring all displays are stable and safely secured. Vendors are responsible for providing all display materials, including but not limited to tables, chairs, shelving, display racks, backdrops, lighting, and signage. Booth spaces are sold as floor space only unless otherwise noted. Electrical access is available throughout the venue, with outlets located approximately every 15 feet. Vendors requiring electricity should bring their own heavy-duty extension cords and power strips. We recommend bringing at least 25–50 feet of extension cord to ensure access to the nearest outlet regardless of booth placement. All displays, merchandise, storage containers, and equipment must remain within the assigned 15' x 8' footprint. Due to the open nature of center aisle booths, vendors must be especially mindful not to extend displays into neighboring spaces or public walkways. Aisles must remain clear at all times for attendee safety and accessibility. Vendor placement is determined by event management and may vary based on product category, booth requirements, and overall event layout. Specific booth locations are not guaranteed and may be adjusted as needed to create the best possible experience for attendees and vendors alike. |
| 10ft x 15 ft Vendor Space | $225.00 | Non-refundable | 10' x 15' Vendor Booth Each standard vendor space includes approximately 15 feet wide by 10 feet deep of exhibit space and is located indoors within Buildings C, D, and E. These booths are positioned within the center aisles of the buildings, providing excellent visibility and exposure to attendees traveling throughout the vendor floor. Because center aisle booths do not have a wall behind them, vendors should plan for a self-contained display setup. Freestanding displays, shelving units, banner stands, grid walls, and other self-supporting fixtures are recommended. Vendors are responsible for ensuring all displays are stable, professional, and safely secured. Vendors are responsible for providing all booth furnishings and display materials, including tables, chairs, shelving, lighting, signage, and display structures. Booth spaces are sold as floor space only unless otherwise specified. Electrical access is available throughout the venue, with outlets located approximately every 15 feet. Vendors requiring electricity should bring their own extension cords and power strips. We recommend bringing at least 25–50 feet of heavy-duty extension cord to ensure access to the nearest outlet regardless of booth location. All displays, merchandise, storage containers, and equipment must remain within the assigned 10' x 15' footprint. Vendors may not extend displays into neighboring booths or public walkways. Aisles must remain clear at all times to ensure a safe and enjoyable experience for all attendees. Vendor placement is determined by event management and may vary based on product category, booth requirements, and overall event layout. Specific booth locations are not guaranteed and may be adjusted as needed to create the best possible vendor floor and attendee experience. |
| Application fees | $5.00 | Non-refundable | The Application Fee covers only the application. |
| Breezeway Booth | $120.00 | Non-refundable | |
| 8ft Booth | $100.00 | Non-refundable |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website
- Logo
Additional information
- Descrption
- Halfway To Halloween 2027 Vendor Agreement
Picture requirements
- Minimum pictures required: 2
- Show more
