Artist Application

COMMUNICATION

All correspondence will come to you via e-mail through Eventeny and the City of Georgetown Special Events email. Be sure to add the Eventeny address to your e-mail contacts and check your spam and junk mail folders to ensure our communications are not going to those folders in error. You may reply to any email correspondence from the Eventeny system through Eventeny, or email specialevents@georgetowntexas.gov, so that we can assist you. 

Applications will open on October 1, 2026, and close on January 8, 2027. All applications will go through a jury process. The first round of selections will be notified by January 22, 2027. If you are not selected in the first round of selections, you may be moved to our waitlist, with the second round of selections being completed by February 5, 2027.

FOR MORE INFORMATION:
For more information, email specialevents@georgetowntexas.gov or call (512) 930-6534. We also invite you to check out our website at www.RedPoppyFestival.com. 

The vendor selection process will begin after the January 8, 2027 application deadline. 

Accepted Mediums include:

Body & Bath Products
Candles
Caricatures / Face Painting 
Ceramics / Pottery
Children - Toys
Children - Clothing
Children - Other
Clothing & Accessories
Drawing
Fiber
Fine Food - Honey 
Fine Food - Beef Jerky
Fine Food - Olive Oil, Herbs & Spices
Fine Food - Other
Glass
Home & Garden
Jewelry
Leather
Metalwork
Mixed Media
Novelty
Painting
Pet Products
Photography
Stitch work / Quilting 
Woodworking
Handcrafted items only. No commercial or secondhand sales. 

Terms & Conditions: Handcrafted items only. No commercial or secondhand sales. The Festival Board reserves the right to accept or reject any item. You are not guaranteed product exclusivity. 

Exhibits must be open to the public from:

5:00 p.m. to 8:00 p.m. on Friday
10:00 a.m. to 8:00 p.m. on Saturday
11:00 a.m. to 5 p.m. on Sunday.
All times are Central Standard Time. Each exhibitor must stay open for business during these hours. Artisan vendors are allowed to stay open past 8:00 p.m. if they wish. 

Exhibitors must bring their own display tables, shelves, or whatever is needed for proper display of items. Exhibitors must have tents or awnings, as this is an outdoor festival. The Festival will be held rain or shine. Exhibitors will be expected to participate regardless of weather conditions. Your space is on pavement, and all spaces will have electrical hookups. 
The booth Operator is responsible for all "booth" set-up and take-down of merchandise, displays, and tents or covers. It is further understood that each booth operator is responsible for assuring that all items in his/her own booth are well secured in the event of weather, i.e., wind, rain, etc., and that weights must be used to secure all corners and parts of the booth (tables, shelves, hanging racks, etc.) so as not to blow into or damage another booth operator's booth and merchandise.
All tents are required to have at least 40 pounds of weight per tent leg. {If the Booth Operator's tent or any part of the booth causes damage to another vendor's booth due to negligence on his/her part, the Booth Operator will be responsible for those damages.}
All tents must be white.
All tents must be fire-resistant and properly labeled to meet the City of Georgetown Fire Code. The vendor is required to have a 2A:10B: C fire extinguisher in their booth if they will have an open flame (i.e., a lit candle). 
Exhibitors are responsible for their own extension cords. 
We prefer there be no pets in the booth area.
Vendors MUST load-out of the Festival grounds between 5 p.m. and 7 p.m. when the Festival ends on Sunday, April 25. Vendors who do not comply will not be invited back for future Festivals.

FEES:
All exhibitors will be charged fees as determined below. All booth fees are non-refundable unless the April 23 - 25, 2027 dates are canceled or rescheduled. 10' x 10' Booth Space ($400.00) 
10' x 20' Booth Space ($800.00) . All sales, taxes, etc. are to be handled by the exhibitor. No commission is taken at this Festival. No space assignment will be made until the booth fee is paid. The booth fee is due only after the invitation is given to the exhibitor and accepted.

ELECTRICITY POLICY:

There will be no electricity provided for artisan vendors. 

Vendors are responsible for providing their own self-contained, battery-operated power source to operate point-of-sale devices, phones, fans, and any other equipment needed for their booth. Generators are not permitted.
All vendor booths are required to remain open and staffed until 8:00 PM. Vendors may choose to remain open and operate through the end of the event at 10:00 PM. If you choose to stay open past 8:00 PM, you are required to provide bright LED lighting for your booth to ensure your space is adequately illuminated during the evening hours.

Please see the attached PDF with approved power sources and recommendations. 

SETUP/TAKE DOWN: 
Please be advised that set-up time has yet to be determined. Security will be furnished from Friday evening until Sunday morning, although it is the responsibility of the exhibitor to properly close/cover their booth outside of festival hours. The City of Georgetown will not be liable for any losses or damages occurring on the Festival grounds. 

2027 ARTIST/ ARTISANS RELEASE AND ACKNOWLEDGEMENT I (hereinafter "Booth Operator") hereby make application to become an exhibitor in the Georgetown Red Poppy Festival Arts and Crafts Show. Booth Operator agrees to abide by the rules and regulations as set forth herein and such other rules as may be established or amended by the Red Poppy Festival Committee. Booth Operator will sell only those items or conduct those activities that have been specifically approved in writing. Furthermore, Booth Operator hereby releases, forever discharges, and holds harmless the Red Poppy Festival and the City of Georgetown, Texas from any responsibility or liability for loss, claims, damages, theft, injury, or accident from activities conducted in preparation for, during, and immediately following the Georgetown Red Poppy Festival. Booth Operator assumes full and complete responsibility and will hold harmless the City of Georgetown, its officers, council members, directors, servants, agents, employees, or volunteers from any loss, lost profits, damage, or injury to the person or property of the Booth Operator or Booth Operator's agents, customers, or invitees. It is further agreed that Booth Operator shall maintain his/her space, merchandise, activities, and business practices in compliance with all applicable local, state, and federal laws and regulations. Booth Operator understands that violation of or noncompliance with this release or any rule, regulation, law, ordinance, or decree may result in immediate expulsion of Booth Operator and his/her exhibit from the Festival without a refund of any applicable fees paid. Booth Operator is responsible for all "booth" set-up and take down of merchandise, displays, and tents or covers. It is further understood that each booth operator is responsible for assuring that all items in his/her own booth are well secured in the event of weather, i.e., wind, rain, etc., and that weights must be used to secure all corners and parts of the booth (tables, shelves, hanging racks, etc.) so as not to blow into or damage another booth operator's booth and merchandise.

All tents are required to have at least 40 pounds of weight per tent leg {In the event that the Booth Operator's tent or any part of the booth causes damage to another vendor's booth due to negligence on his/her part, the Booth Operator will be responsible for those damages.} All tents must be white. All tents must be fire-resistant and properly labeled, in order to meet the City of Georgetown fire code. Each vendor is required to have a 2A:10B: C fire extinguisher in their booth. Only LED lighting is allowed. Exhibitors are responsible for their own extension cords. 

Privacy Notice: From time to time, we share our vendor email and mailing address list with organizers of other festivals and events in and around Georgetown. We will also share individual vendor email and mailing addresses with potential customers who want to discuss a purchase. We do this so that you'll know about other opportunities to sell your products. If you do not want us to share your email and mailing address with organizers of other festivals and potential customers, please let us know in writing.