Vendor Space
About the application
🎪 Be Part of Gulfcoast Pride 2026! 🌈
04:00 PM to 08:00 PM Vendor Festival
08:00 PM to 11:00 PM Street Party
(Vendors have the option to leave at 08:00 PM or stay for the duration of the event)
Join Project Pride SRQ for Gulfcoast Pride 2026, Sarasota’s signature celebration of LGBTQ+ visibility, joy, connection, and belonging.
This one-day community festival brings together LGBTQ+ residents, families, allies, artists, businesses, nonprofits, community partners, sponsors, volunteers, and supporters for a vibrant evening of Pride in Sarasota.
Vendor space offers an opportunity to showcase your products, services, art, resources, or community work while connecting with attendees in a joyful, inclusive, and welcoming festival environment.
Whether you are a local maker, artist, retailer, nonprofit, food provider, service organization, or community partner, Gulfcoast Pride is a meaningful opportunity to share your work, grow your audience, and celebrate Pride with the community.
📍 Location: Sarasota, Florida / Rosemary District footprint to be confirmed
🗓️ Date: Saturday, October 24, 2026
⏰ Festival Time: Tentatively 4:00 PM–11:00 PM, subject to final event approvals and logistics
General Vendor Information
Project Pride SRQ will provide each approved vendor with one assigned 10x10 display space. Vendor space does not include tables, chairs, tent/canopy, tent weights, electricity, lighting, décor, signage, or setup materials unless otherwise noted or purchased as an add-on.
Vendors are responsible for bringing all materials needed for their booth setup, including tent/canopy, tables, chairs, weights, signage, product displays, and any other approved materials.
Tents/canopies must be properly weighted. Stakes may not be permitted depending on the final event location and surface conditions.
Tent rentals may be available through Project Pride SRQ during the registration process for an additional fee, subject to availability and final rental pricing.
Quiet generators may be permitted at vendor spaces only if disclosed in the application and approved in advance by Project Pride SRQ. Generator placement and use may be subject to safety, spacing, noise, and operational requirements.
Approved vendors may be able to edit their registration after submission and approval. This may include updates to:
- Day-of event contact information
- Company or organization logo
- Company or organization website URL
- Nonprofit documentation, if applicable
- Certificate of Insurance information, if required
- Other event-related information requested by Project Pride SRQ
Please note that Eventeny may have specific logo upload requirements, including file type or size limitations.
Certificate of Insurance information will be shared with vendors after approval, if applicable. Vendors may have the option to upload a COI or purchase insurance online through the platform, depending on Eventeny settings and event requirements.
Vendor Map / Booth Selection
Project Pride SRQ expects vendor booth spaces to become available for selection on the vendor map by mid-September, subject to final layout, permitting, public safety, and operational approvals.
Once vendor map selection is available, our team will send approved non-food-truck vendors a message through Eventeny with instructions for selecting a booth space.
Food trucks, food trailers, and other food vendors will be placed by Project Pride SRQ based on event layout, access needs, safety requirements, service-side placement, and operational flow.
Final booth placement remains subject to Project Pride SRQ approval and may be adjusted based on safety, accessibility, vendor mix, sponsor needs, city requirements, or event logistics.
Tentative Load-In / Load-Out Schedule
Vendor setup and load-in is expected to begin in the early afternoon and will be assigned by zones. Final load-in times, vendor zones, parking instructions, and event-day procedures will be communicated prior to the event.
Tentative schedule:
- Vendor Load-In Begins: Approximately 12:00 PM
- Vendors Fully Set Up: By approximately 3:30 PM
- Festival Opens: 4:00 PM
- Vendor Marketplace Closes: Approximately 10:00 PM, unless otherwise directed by Project Pride SRQ
- Festival Ends: 11:00 PM
- Vendor Breakdown May Begin: After 10:00 PM for hand-carry items only, if safe and approved by Project Pride SRQ
- Vehicle Load-Out Begins: After the festival closes and once Project Pride SRQ/event personnel release the applicable zone
- Vendor Load-Out Complete: Approximately 11:30 PM–12:00 AM, subject to final event logistics
Vendors may not break down early unless directed by Project Pride SRQ staff or event leadership for safety or operational reasons.
Final event hours, load-in/load-out windows, location details, booth placement, and vendor instructions are subject to change based on permitting, public safety, event layout, weather, and operational needs.
About the event
Terms & Conditions
Please review the Terms & Conditions outlined in the file titled “Gulfcoast Pride 2026 Vendor Agreement.”
As part of the application process, you will be required to acknowledge and sign off on this agreement. Please read the document carefully before continuing with your application. By submitting your application, you acknowledge that vendor participation is subject to approval, compliance with event rules, timely submission of required documents, and adherence to all load-in, setup, breakdown, safety, insurance, and operational requirements.
Gulfcoast Pride 2026 – COI Information
Vendors are required to carry Commercial General Liability coverage with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate.
Vendors are required to provide proof of insurance naming Project Pride SRQ, Inc. as the certificate holder and listing the required parties below as additional insureds.
Final COI requirements may be updated based on the final event footprint, permitting requirements, venue/location requirements, city requirements, sponsor/vendor activation details, or other operational needs.
CERTIFICATE HOLDER:
Project Pride SRQ, Inc.
PO Box 48635
Sarasota, FL 34230
ADDITIONAL INSUREDS:
Project Pride SRQ, Inc.
PO Box 48635
Sarasota, FL 34230
City of Sarasota
1565 First Street
Sarasota, FL 34236
DreamLarge, Inc.
1421 Blvd of the Arts
Sarasota, FL 34236
Additional parties may be required to be listed as additional insureds based on final event approvals, location requirements, or permitting needs.
Certificate of Insurance instructions will be provided to approved vendors. Vendors may be asked to upload their COI through Eventeny or provide documentation through another approved process. Vendors who do not provide required insurance documentation by the stated deadline may not be permitted to participate.
Prices
| Artists and Makers | $150.00 | Non-refundable | 10 ft x 10 ft vendor space for individual artists, makers, designers, and creatives selling their own original, handmade, or creatively produced goods, and DO NOT have a storefront. This category is intended for vendors who personally create the items they sell and do not operate as a traditional storefront. It does not apply to vendors primarily reselling, repackaging, or repurposing third-party, wholesale, or mass-produced items. Examples may include original art, prints, handmade jewelry, ceramics, candles, sewn goods, accessories, small-batch apparel, home goods, and other handmade or artist-created items. |
| Non-Profit Organization | $250.00 | Non-refundable | 10 ft x 10 ft vendor space for nonprofit, not-for-profit, and tax-exempt organizations sharing resources, programs, services, education, advocacy, or community support. IRS determination letter, proof of tax-exempt status, or other documentation may be required. |
| For-Profit Business | $350.00 | Non-refundable | 10 ft x 10 ft vendor space for businesses, companies, retailers, service providers, and commercial vendors promoting or selling products, services, memberships, merchandise, or branded goods. This category applies to vendors with a storefront, formal business location, franchise, larger retail operation, service-based business, or vendors primarily selling, reselling, distributing, or promoting third-party, wholesale, or mass-produced items. Examples may include retail shops, boutiques, salons, gyms, real estate teams, banks, insurance companies, wellness businesses, professional service providers, branded merchandise sellers, and other commercial businesses. |
| Food Truck or Trailer | $375.00 | Non-refundable | 10 ft x 30 ft vendor space for food trucks, food trailers, or other approved food vendors preparing and serving food onsite. This category is intended for mobile food vendors that require a larger footprint than a standard 10 ft x 10 ft booth. Vendors must provide their own truck, trailer, equipment, staffing, supplies, and any required permits, licenses, inspections, insurance, and food safety documentation. Food vendors are responsible for complying with all applicable health, fire, safety, tax, and permitting requirements. Project Pride SRQ may request proof of licensing, insurance, menu, setup needs, generator use, dimensions, and service-side placement before approval. Space is limited and placement will be determined based on event layout, safety, access, and operational needs. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website
- Logo
Additional information
- Non-Profit Documentation
- Equipment LENGTH
- Equipment WIDTH
- Equipment HEIGHT
- Service Window
- Please describe your business, organization, or creative work.
- Point of Contract - Name
- Point of Contract-Cell Number
- Point of Contract-Email
- Are you a Non-Profit?
- Are you a Food Truck or Food Trailer?
- Please select your preferred vendor participation window for Gulfcoast Pride 2026.
- Agreement Acceptance
Picture requirements
- Minimum pictures required: 1
