Food Cart Exhibitor

A small vehicle with wheels but no engine from which hot food can be sold, which is pulled by another vehicle or pushed or pulled by a person or animal.

THINGS YOU NEED TO KNOW

Event Details

Date & Time:

Fri., April 9, 2027 (10am – 6pm)
Sat., April 10, 2027 (10am – 6pm)
Sun., April 11, 2027 (10am – 5pm)
Location:  Downtown Delray Beach (Atlantic Avenue), North Swinton Avenue & the front lawn of Old School Square

Application

(Deadline March 6, 2027 OR UNTIL SOLD OUT) 
$50 Application Fee - Please note: Applying does not guarantee acceptance and is NON-REFUNDABLE. All applications are reviewed by our committee, and you will be notified of approval or denial.
$725 Booth Fee is NON-REFUNDABLE and does NOT include tent, table or chairs

BOOTH FEES ARE DUE IN FULL UPON ACCEPTANCE, unless you request a Payment Plan in your application at the time of submission,

Payment Plan will have the option to pay a DEPOSIT of 1/3 your booth fee and will be required upon approval, 1/3 deposit due on November 15, 2026, and balance on January 15, 2027.

Balances Due:
Exhibitors with an outstanding balance will not be allowed to participate. Any unpaid balance must be paid in cash at check-in.

Booth Information

• Cart Spaces are 6’ X 6’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly.  

Do not extend beyond your space or interfere with neighboring booths physically or audibly infringe upon neighboring booths. Special placement requests are not guaranteed and may include additional fees.

The Vendor Manager will inspect booths before the event. Vendors without proper equipment (i.e., fire extinguisher, propane tanks stored properly) will not be allowed to participate, and no refunds will be given.

Setup & Breakdown

•  EXHIBITORS IN OLD SCHOOL SQUARE:  Thursday, April 8th (9:00 am – 7:00 pm)

• EXHIBITORS ON ATLANTIC AVENUE:  Friday, April 9th (4:00 am to 8:00 am)

You will receive an Exhibitor Identification Form that must be printed and displayed on your vehicle dashboard. This is required to identify you as an exhibitor and may help prevent towing.

Booth Tear Down:

Teardown begins at 5:00 PM on Sunday. Vehicles will be allowed on-site only when approved by police or event staff. Bring a dolly or hand truck to assist with load-out, especially if vehicle access is delayed. No vehicles are permitted on-site after Friday’s load-in deadline—use a hand truck if needed.

Old School Square Exhibitors:
If you are assigned to the Old School Square section, vehicles are strictly prohibited on grass. Please plan accordingly for load-in and load-out.  

Parking:

• We do not provide designated parking for exhibitors or sponsors. Free and metered parking is available on streets surrounding the event footprint. (The City of Delray Beach uses the ParkMobile system downtown—please follow posted signs and time limits to avoid tickets. We are not responsible for ticketed or towed vehicles.)
• Reserved RV/trailer parking is limited and first-come, first-serve while available. Please request RV/trailer space in your application and include the $50 fee at check-out.  You will not be charged until your space has been confirmed.  In addition, email teamfmg@festivalmanagementgroup.com to join the waitlist. 
• No vehicles may be parked adjacent to booths.

Event Policies

Exhibitors must comply with all event rules and staff direction. 
Event staff reserves the right to remove non-compliant exhibitors. 
All exhibitors are responsible for their own items and security. 
Booth staff should be familiar with all event guidelines. 
 
Insurance Requirement

All exhibitors must provide a Certificate of Liability Insurance ($1M / $2M coverage) listing:

• Greater Delray Beach Chamber of Commerce, 140 NE 1st Street, Delray Beach, FL 33444
• City of Delray Beach, 100 NW 1st Ave., Delray Beach, FL 33444
• DDA, 350 SE 1st Street, Delray Beach, FL 33483
• Festival Management Group, Inc., 140 NE 1st Street, Delray Beach FL 33444  

COPY AND PASTE ONE OF THE LINKS BELOW TO PURCHASE VENDOR LIABILITY INSURANCE: If you purchase through either of these links, the COI will be automatically sent to FMG - no further action is required on your part

CERTIFICATES OF INSURANCE (COI) DUE - no later than 3/10/27

• Veracity Insurance: https://app.actinsurance.com/events/15200

Communication/Text Alert System

 Please provide the cell phone numbers of all people working in the booth on your application at the time you apply as we will be adding them to our text alert system. This system is utilized to communicate load-in/load-out updates, severe weather info, lost child reports, etc. during the event.  

Additional Information

• Exhibitors are responsible for collecting and reporting sales tax. 
• Bring basic tools to setup your booth like – staple gun, zip ties, duct tape, step stool pens, batteries, and scissors 
• No-shows (without notice by 7:00 a.m. event day) will forfeit their space. 
• Anyone with an outstanding balance will not be permitted to exhibit at the show. If determined that you have a balance due, you must pay cash upon check-in. 
• Please remove your vehicle from the event footprint before setting up your booth.
   
  All dates, times, and details are subject to change. 

Electricity:

NO ELECTRICITY is provided. If power is needed, you will need to provide your own quiet generator. 

Security:

You are responsible for all valuables, items, and prizes at your booth. Delray Affair Management Team employs private security; however, we are not responsible for lost, damaged, or stolen items from your booth.

Equipment:

Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, tables, and chairs.

During Check-In it is nearly IMPOSSIBLE to answer all phone calls.  If you need assistance or have any questions leading up to the event, please call the Vendor Manager at 561-376-3667 or email at TEAMFMG@festivalmanagementgroup.com.

The following documents can be accessed in your Eventeny Application under the "Related Files" section:
1. 2027 DA SALES TAX FORM

2. DELRAY AFFAIR Fillable - DBFR Special Event Food Vendor Requirements.pdf

3. SUSTAINABLE FOOD SERVICE WARE
4. DA VENDOR DASHBOARD ID
5. GENERIC COI
6. 2027 DA EXHIBITOR SETUP LETTER 
7. 2027 DA SITE PLAN - FINAL 
8. 2027 DA SITE PLAN ALL BLOCKS LOAD-IN DIRECTIONALS
9. 2027 DA MASTER VENDOR LIST - ALPHA BY BLOCK
10. 2027 DA MASTER VENDOR LIST BY BOOTH # BY BLOCK

EXHIBITOR RULES, REGULATIONS & TERMS

Delray Affair reserves the right to accept or reject any exhibitor at its discretion. By submitting an application, you agree to the following terms:

Prohibited Products:

• CBD and Delta 8 products are strictly prohibited.
• NO ALCOHOL tastings or vendors are permitted in Delray Affair

Booth Use:

• No shared, sublet, or transferred booths.
• Misrepresentation may result in dismissal.

Display Restrictions:

• Items must remain within your workspace
• Do not walk the event selling, spread items behind booths, or solicit outside your space.
• Carts must be secure and weather-resistant.

Cart Appearance & Maintenance:

• Boxes/cartons must be hidden from view.
• Keep your space clean, secure, and within your assigned area.

Conduct:

• Professional conduct is required. The committee may remove anything deemed inappropriate—products, people, or behavior.

Teardown & Cleanup:

• All carts must be removed by 7:00 PM Sunday.
• Abandoned items will be discarded.
• Place broken-down cardboard neatly piled for pickup by event crew only at the end of the event.

Full Participation Required:

• Exhibitors must participate all three days and all event hours.
• Early breakdown may result in disqualification from future events.

No Show Policy:

Vendors who have not checked in and/or notified event with a message via festival office phone (561-376-3667) or email (teamFMG@festivalmanagementgroup.com) by 7:00 am on the first day of the festival will be considered NO SHOW and the assigned space will be forfeited.

Rain, Shine, Cancellation Clause:

By submitting an application and payment, the Event Exhibitor Applicant acknowledges and agrees that all sales are final. No refunds or cancellations will be issued under any circumstances, including inclement weather, unforeseen incidents, or safety concerns, unless the event is officially canceled or postponed by the event organizer.

The applicant understands that the safety of participants, attendees, and staff is the top priority. In the event of a safety hazard or emergency, the organizer reserves the right to cancel, postpone, or modify the event at their sole discretion—without obligation to issue a refund.

Fire Safety:

• Exhibitors must comply with all local fire codes and regulations.

Security:

• Delray Police are present during event hours; Private security is present and roaming after hours.
• As this is an outdoor event, exhibitors assume all risks for their property.

EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.

We look forward to another great show with you!