Vendor Application

We're excited to be hosting Carlisle Antique Fest this November at the Carlisle Expo Center--directly across the streets from the Carlisle Fairgrounds. This indoor market celebrates vintage, antique, handmade, and one-of-a-kind finds. The event runs rain, snow, or shine. Spaces are available on a first-come, first-serve basis and must be reserved in advance.

The goal of the show is to capture the nostalgia of holidays past—the excitement of finding the perfect gift and the joy of giving something meaningful. We encourage vendors to bring items that inspire those feelings, from timeless antiques and vintage treasures to handmade goods, collectibles, and unique gifts that create new traditions while celebrating old ones.

Submitting a vendor application is FREE. Once you're approved to be a vendor, you receive access to select your vendor space on the expo center map. After choosing a vendor space, you may proceed to the payment process. 

Vendor spaces range in price from $175 - $225 (depending on booth and location). *Tables and chairs must be purchased through a seperate application and will be delivered to the vendor space prior to the show. 

Per the Carlisle Expo Center, electricity is limited but available in rows B and D. There will be built-in electrical outlets on the poles. The cost of electic is included in the price of these vendor spaces. 

Accepted Categories-

We welcome vendors selling:

Antiques – furniture, décor, jewelry, tools, advertising, and collectibles typically 50+ years old
Vintage – fashion, accessories, décor, and items from the mid-century to early 2000s
Handmade – original crafts, art, jewelry, candles, pottery, and textiles
Unique Finds – upcycled, repurposed, or one-of-a-kind items that fit the event’s spirit
(WE DO NOT ACCEPT - Vendors focused on service based home improvement, MLM services and wares, and mass-produced/new retail merchandise.)
*We are unable to accept food vendors at this venue.

Event Protocol-

Vendors must remain set up during all posted event hours.
Booths must be clean, professional, and safe for visitors. 

Table & Chair Rental-

The Carlisle Expo Center offers table and chair rentals. Tables are either 8 ft. wooden tables or 12 ft. laminated cafeteria-style tables. Chairs are metal folding chairs. 

Complete this application to rent: https://www.eventeny.com/events/vendor/?id=50704

Additionally, High Peak offers both 6' and 8' long wooden tables. You can contact High Peak Rentals at (717) 258-8006. PLEASE NOTE: There may be a delivery fee, tables are heavy, and they do not always drop tables in designated spaces.

Parking - Parking is available on-site at the Carlisle Expo Center. 

Setup-

Set-Up: Friday 8AM - 6PM
Friday Night Preview Party: Friday 6PM - 8PM
Early Bird Shopping: Saturday 8AM - 12PM
General Admission: Saturday 12PM - 5PM
General Admission: Sunday 10AM - 4PM
(NO EARLY BREAKDOWNS)

We encourage all accepted vendors that already have a space picked out to join our private Facebook groupchat! Here, you can meet other vendors, ask questions, and get updates regarding the fest! To access, go to "Groups" under the main Carlisle Antique Fest Facebook page. Click the group "VofCAF: Vendors of Carlisle Antique Fest" (https://www.facebook.com/groups/1874143836585442) 

TERMS & CONDITIONS
Upon application approval, you acknowledge that you have read and agree to all terms listed below:

To participate as a vendor (“Dealer”) in Carlisle Antique Fest , you are entering an agreement with Yellow Woods Ventures LLC, dba Carlisle Antique Fest (hereafter the “Promoter”). 

For the purposes of this agreement, the vendor’s registered name and/or business name will be referred to as the “Dealer.” These terms apply to every Carlisle Antique Fest event for which the Dealer registers and participates.

Space Reservation
Once approved, all space reservations must be made directly and exclusively through Yellow Wood Ventures LLC. The Promoter reserves the right to refuse service, participation, or space rental to any applicant at Promoter's discretion and for any reason. Promoter reserves the right to revoke service, participation, or space rental to any Dealer at Yellow Wood Ventures LLC's discretion at any time, for any reason.  

Dealers must complete the application, agree to these Terms and Conditions, and submit full payment before a space is considered reserved. No spaces will be held without approved application and completed payment. Promoter reserves the right to relocate Dealer space assignment to another location at Promoter's discretion. Dealers may not sublet, share, or transfer their contracted space to another party without prior written consent from the Promoter.

Dealer Performance
Dealer understands and agrees that Promoter makes no promises or guarantees, either expressed or implied, regarding sales, customer traffic, or the performance of any vendor at the event. Each Dealer is fully responsible for their own sales performance and business outcome at Carlisle Antique Fest and any other events hosted by the Promoter. All payments made to the Promoter are solely for the rental of exhibit space at the event. 

Safety Ordinances

All Dealers must abide by the Commonwealth of Pennsylvania's Fire and Panic Code. The Fire and Panic Code states:

1. Blocked Exits and means of egress 
2. • All doors marked "Exit" must be clear of any obstacles.
   • you must provides a direct path to an exit door, and you must have a six-foot aisle.

2. Blocking of Fire Exits 

• • All fire exits must be unobstructed.

3. All electrical extension cords must be UL approved to meet or exceed National Electric Code requirements.

4. Fire extinguishers must be easily accessed and may not be blocked.

5. All fire lanes must always be kept open. 

Set-Up, Display, Pack-Up

Dealer must set up and maintain their displays in a way that does not block aisles, create safety hazards, or obstruct any areas required for fire code compliance.

Dealer must keep all displays, merchandise, and signage within the limits of their assigned space and may be required to adjust or modify their setup at the discretion of the Promoter for any reason, including safety, aesthetics, or event flow. All merchandise offered for sale should align with the overall theme and quality standards of Carlisle Antique Fest, as determined by the Promoter. Items must be truthfully and accurately represented to customers. The products displayed at the event should be consistent with what the Dealer presented or described during the application process. The Promoter reserves the right to require the removal or adjustment of any merchandise or display that is deemed unsuitable, misleading, or inconsistent with the character or quality of the show.

Dealer agrees not to pack up, dismantle displays, or remove merchandise before the official close of the show unless they have received prior written approval from the Promoter.

Dealer Behavior
Dealer is expected to conduct themselves in a respectful and professional manner at all times. The use of profanity, abusive language, or any disruptive behavior will not be tolerated.

Photo & Video

Dealer grants the Promoter permission to photograph, film, or otherwise capture images of the Dealer, their booth, and merchandise during the event. These images may be used by the Promoter, or its authorized representatives, for any purpose related to the advertising, marketing, or promotion of Carlisle Antique Fest or its future events.

The Promoter reserves the right to edit, crop, modify, or combine these images with other photos, graphics, or text without notice or additional approval from the Dealer.

Dealer also authorizes the Promoter to use their name, business name, and any information provided during registration in connection with the marketing and promotion of Carlisle Antique Fest, in both print and digital formats.

Failure to Comply

Dealer understands that failure to comply with Terms and Conditions may result in immediate removal from Carlisle Antique Fest and loss of eligibility for future participation in any and all events organized by Promoter. Dealer understands that in cases of dismissal, early departure, protest, or complaint made before, during, or after the event, no refunds will be issued. All sales are final.

Cancellation Policy
NO REFUNDS WILL BE ISSUED. ALL SALES ARE FINAL.

Reservations are nonrefundable. Cancellations must be received IN WRITING, no later than 20 days prior to setup October 24, 2026, to be eligible for rollover credit to the next show. Cancellation after this time will result in forfeiture of payment. Rollover credit must be used within one year from the time of the event for which dealer was registered. If not used within the one year time-frame, rollover funds are forfeited and may no longer be applied. Cancellations must be submitted via email to info@carlisleantiquefest.com.

In the event of show postponement by Promoter, all deposits and payments will be rolled to the rescheduled event. If the entire event is cancelled refunds will be issued to those who don't want a rollover credit. 

Sales Tax
Dealer understands that Promoter may be required to supply Dealer information, which includes but is not limited to registered name, address and phone number to governing tax authorities at the conclusion of the event. All vendors, uncluding those travelling from out of state, are required to have a PA Sales Tax license to do business within the state of PA. This license can be aquired through MyPath.

Waiver of Liability and Hold Harmless Agreement

In consideration for receiving authorization from Yellow Wood Ventures LLC to participate in the Carlisle Antique Fest event held at the Carlisle Fairgrounds, Carlisle, Pennsylvania, November 13 - 15, 2026, I hereby RELEASE, WAIVE, DISCHARGE AND COVENANT NOT TO SUE Yellow Wood Ventures LLC, Carlisle Fairgrounds, their officers, agents, volunteers, or employees (hereinafter referred to as RELEASEES) from any and all LIABILITY, claims, demands, actions and causes of action whatsoever arising out of or related to ANY loss, damage, or injury, including death, that may be sustained by me, my agents or associates, or any of the property belonging to me, or minor children under my care, WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES, or otherwise, while participating in such activity, or while in, on, or upon the premises where the activity is being conducted.

I am fully aware of the financial, material, physical and other risks involved and the hazards connected with this activity, including but not limited to travel and/or any on-site hazards. I hereby elect to voluntarily participate in said activity with full knowledge that said activity may be hazardous to me and my property. I VOLUNTARILY ASSUME FULL RESPONSIBILITY FOR ANY RISKS OF LOSS OF ANY KIND, PROPERTY DAMAGE OR PERSONAL INJURY, INCLUDING DEATH, that may be sustained by me, or any loss or damage of property owned by me, as a result of being engaged in such activity, WHETHER CAUSED BY THE NEGLIGENCE OF RELEASEES OR OTHERWISE. I further hereby AGREE TO INDEMNIFY AND HOLD HARMLESS the RELEASEES from any loss, liability, damage or costs, including court costs and attorney fees, that they may incur due to my participation in said activity, WHETHER CAUSED BY NEGLIGENCE OF RELEASEES or otherwise.I understand that Yellow Wood Ventures LLC dba Carlisle Antique Fest does not maintain any insurance policy covering any circumstance arising from my participation in this event or any activity associated with or facilitating that participation. As such, I am aware that I should review my personal insurance portfolio.
It is my express intent that this Waiver of Liability and Hold Harmless Agreement shall bind members of my family and spouse, if I am alive, and my heirs, assigns, and personal representative, if I am deceased, and shall be deemed as a RELEASE, WAIVER, DISCHARGE AND COVENANT NOT TO SUE OR HOLD LIABLE the above-named RELEASEES. I hereby further agree that this Waiver of Liability and Hold Harmless Agreement shall be construed in accordance with the laws of the Commonwealth of Pennsylvania.

IN SUBMITTING THIS APPLICATION, I ACKNOWLEDGE AND REPRESENT THAT I have read the foregoing Waiver of Liability and Hold Harmless Agreement, understand it and sign it voluntarily as my own free act and deed; no oral representation, statements, or inducements, apart from the foregoing written agreement, have been made; I am at least eighteen (18) years of age and fully competent; and I execute the Release for full, adequate and complete consideration fully intending to be bound by same. Any minor children, of which I am their parent or legal guardian or have been given custody of their care by the act of bringing them to said activity with permission of their parent or legal guardian, do also empower me to make decisions on their behalf and certify this Waiver of Liability and Hold Harmless Agreement in their person.