Brand Ambassadors (Private Buisnesses)

Thank you for your interest in participating in the Chain of Parks Art Festival! Please be sure to click "Show More" to read over all the key information before applying, as we have done our best to answer all of your questions before you submit your application! Make sure to share this information with your team.    

The Community Corner is all about making community connections! This key entrance of the Festival features our Host Sponsors, Community Partners (local non-profits/ government agencies), and Brand Ambassadors (private businesses) who interact with an estimated 4,000+ visitors through free, educational, and hands-on activities.

WHAT IS A BRAND AMBASSADOR?

Brand Ambassadors are private businesses that are able to engage with the public in a visually appealing, interactive booth setup to promote their offerings. 

Please note: In fairness to our artists and vendors, we do not allow the selling of any products or charging for any services. This is not an appropriate venue for soliciting money or fundraising. You are welcome to distribute information, recruit clients, or collect mailing list info. However, please do not "paper" the Festival grounds—excessive flyer distribution creates waste and violates our Greening mission. Branded decor, free swag, and handout information are all welcome! 

PARTICIPATION BENEFITS:

• Outreach opportunities to an estimated 45,000+ visitors.
• Listing in the Festival Magazine distributed to hotels, sponsors, on our website, and at the Festival.
• Entrance sign listing your organization.
• Recognition on social media and ChainofParks.com
• One parking pass.
• 10x10 booth space in a prime location.

IMPORTANT DATES:

• Event Set-Up (required): Friday, April 16, from 2pm - 4:45pm
• Event Dates: April 17 & 18
  • Event Times: Saturday from 10am – 5pm & Sunday, from 10am – 4pm
• Breakdown: Sunday, April 18, from 4-8pm (roads re-open at 8pm)

APPLICATION REQUIREMENTS:

• $750 booth space fee (automatically processed via Eventeny upon acceptance to the Festival; we can no longer receive checks). 
  • Late Applications = $800 (after the Feb. 1 deadline, if space is available).
• Description of your free interactive activity. 
• Description of your organization/business. 
• Contact info for team members who need logistical information. 

SUBMITTING YOUR APPLICATION:

• You may continue to edit your application until the deadline. Make sure to save your login information and progress. Once you are ready, click “Submit”, and you will receive an automatic confirmation email from Eventeny (check your junk folder). If you don't see an email, we did not receive your application.
• Notice of acceptance/ rejection will come as an email through Eventeny's message portal system in early February (check your junk folder).
• Upon acceptance to participate, the Festival Director, Powell Kreis, will communicate additional set-up information via Eventeny's message portal + an email with any team members you included in your application in early April (if not sooner).

WHO TO CONTACT:

• For Eventeny application errors/ questions: Support@eventeny.com­­ 
• For Festival questions: Powell@Lemoyne.org
  • We do not recommend calling LeMoyne's front desk, as it is typically staffed by interns or other staff members who are not directly involved with the Festival. 

PARTICIPATION REQUIREMENTS & KEY INFO:  Please be sure to click "Show More" to read all of the details.

BOOTH ACTIVITY:

• We encourage you to provide a no-charge, art-themed/educational activity/ game/ demonstration on both days. Acceptance will be heavily based on the merit of our activity. We do not recommend digital screens due to power limitations and the crowded outdoor environment.
• The booth must be interactive; no stagnant booths. Organizations are responsible for providing and decorating their tent in a welcoming and colorful way; branded decor is welcome.
• We do not allow the selling of any products or charging for any services. 
• You are welcome to offer non-alcoholic tasting samples, raffles, information regarding your business, and free promo/ marketing items.

STAFFING & ACCOUNTABILITY:

• Your organization must bring your weighted, 10x10 tent on Friday, April 16, for setup. If you do not check in with your Zone Captain and set up your tent on Friday afternoon, we will shift the layout and your spot will be given away without a refund.
  • Please note that roads must be clear by 5:00 pm for Il Lusso’s valet. At 8:00 pm, TPD will install heavy-duty barricades; once in place, vehicle and food truck access will be restricted.
  • Brand Ambassadors should be ready on Saturday morning by 9:15 am, as visitors often arrive early since it's directly across the street from the Downtown Market, which starts at 9am. 
• Participation during both days at the Festival is mandatory.
• Your organization must have at least one representative present at our booth to help supervise the art activity during all Festival hours.
• If a participant abandons their booth or breaks down early during the festival weekend, they may not be invited back.
• We will have volunteers to help booth-sit to allow your team to take short breaks as needed. Please do not leave for longer than 15 minutes. 

LOGISTICS & EQUIPMENT:

• Brand Ambassadors must supply their own weighted tent (no larger than 10x10), tables, chairs, extension cords, and decorative displays. We encourage you to come prepared with battery opporated fans/ lights.
  • Don't have a tent? The Festival works with In Tents Events; feel free to rent your tent/ tables/ chairs from them, as they will already be on-site.
• Please note that this road has a slope and is a slightly uneven street. Please set up your booth in a way that mitigates trip hazards.
• We encourage branded decor (i.e. table cloths, banners, etc.). The more colorful and curated your setup, the more enticing your booth will be.
• Power is limited (basic 20amp) and available for purchase for $25.00 per plug (limited to 2 per Partner). 

LIABILITY, FEES, & REFUNDS:

• Participation Fee: $750 (+processing fees & taxes). The card you put on file will automatically be processed upon acceptance. Please note in the "special requests" section of the application if you need the card charged on a specific day.
• $25 for 1 basic 20amp power plug. 
• Unfortunately, we can no longer receive payment via check. 
• Late applications will be considered with a $50.00 late fee (if space is available).
• Withdrawal & Refunds: If you must withdraw, notify Powell@lemoyne.org immediately so a waitlisted organization can be invited.
  • We are not able to issue refunds after March 15, 2027. Eventeny's administrative processing fee (around 5%) will be charged for cancellations prior to March 15, 2027.
  • Refunds will be issued via Eventeny/ Stripe within 30 days. 
  • Fees will not be refunded after March 15, 2027, if the Festival must be canceled due to inclement weather, acts of God, or any other circumstance deemed necessary. 
  • We are a rain-or-shine Festival unless deemed dangerous by the City. Please be prepared for all types of Florida weather. Unless the Festival organizers cancel the Festival, vendors are still expected to show up unless told otherwise.

WE KINDLY REQUEST:

• Please ‘Like’ and 'follow' @ChainofParks on Facebook and Instagram.
• We recommend you create at least 4 posts on social media, letting your followers know about your participation in the Festival. Please tag us using @ChainofParks and #ChainofParks.

This is an electronic agreement, and by applying, you are validating and approving this agreement electronically. 

2027 GENERAL RELEASE OF CLAIMS & HOLD HARMLESS AGREEMENT LEMOYNE ART FOUNDATION, INC. does NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators or others who participate in any LEMOYNE ART FOUNDATION, INC. event.
 
In consideration of participating in the Chain of Parks Art Festival, I do hereby release and forever discharge LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, loss or injury, which hereafter may be sustained by me or my organization in connection with or relating to any LEMOYNE ART FOUNDATION, INC. event.
 
This release extends to, applies to, covers and includes all known, unknown, disclosed, unforeseen, unanticipated and unsuspected injuries, damages, losses and liabilities, and the consequences thereof, notwithstanding the provisions of any state, federal, local or territorial law or statute to the contrary. Such provisions are hereby expressly waived.
 
It is further understood and agreed that my/my organization’s participation in any LEMOYNE ART FOUNDATION, INC. event is not to be construed as an admission of liability or the assumption of any responsibility by LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by me or any member(s) of my organization.
 
I hereby agree on behalf of my organization, its heirs, executors, administrators, and assigns to indemnify LEMOYNE ART FOUNDATION, INC. and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may from any organizations participation in the LEMOYNE ART FOUNDATION, INC. event.
 
Furthermore, I agree that the venue for any claim or matter relating to this agreement shall be Leon County, Florida.
 
LEMOYNE ART FOUNDATION, INC., The City of Tallahassee and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from any LEMOYNE ART FOUNDATION, INC. event, including but not limited to, The Village. Non-compliance with Chain of Parks Art Festival’s directive, rules and/or regulations will result in the forfeiture of my/my organization’s booth and immediate closure by the Tallahassee Police Department and LEMOYNE ART FOUNDATION, INC.