Wilmington Christmas Extravaganza Vendor Application
About the application
Welcome vendors! We are excited you're considering joining us at the Christmas Extrvaganza in Wilmington, NC at the Wilmington Convention Center! 🎄✨
Please note Friday set-up is HIGHLY ENCOURAGED! No vendor break downs can happen Saturday night and we will have overnight security Friday & Saturday nights!
Vendor Setup Times:
Trailers & Buses: Friday Dec 11th: 8:00AM-9:30AM (NO EXCEPTIONS)
Friday, Dec 11th: 10:00AM-6:00PM
Saturday, Dec 12th: 6:00AM-8:00AM (DOORS OPEN 9AM)
Show Hours:
Please make sure you can fully staff your booth all open hours as this is a REQUIRMENT!
Saturday: 9AM-4PM
Sunday: 10AM-4PM
We will have THREE competitions this year for vendors - whats up for grabs?
Your booth fee BACK along with an Extrvaganza RIBBON for bragging rights!!
So let's get into it - you must SIGN UP in your application so we are able to coordinate and have all information avaiable for our judges and attendees!
-Most Tickets Sold - Provided with a personal discount code
-Best Decorated Booth - Voted for by judges
-People's Choice Award - Voted for by attendees
Important Setup Requirement:
All vendors must be completely inside the building and fully set up by Saturday at 8:30AM. There will be no in-and-out after that time, as attendees will begin lining up at 8:30AM on Saturday Dec 12th and we will OPEN the doors at 9AM.
We can’t wait to kick off the holiday season with you and make this our biggest year yet!
We have 158 10x10 spaces - if you need more than one 10x10 please select the amount of space you will need in the application below!
We are so honored that you're considering becoming a vendor at our Wilmington Christmas Extravaganza located at the Wilmington Convention Center in Wilmington, NC! Sunny Day Markets will be your host and supporting small like YOU is our passion. Nothing is more important than our vendors. This is a TWO DAY - INDOOR event!! All vendors must stay the duration of the full event! There will be 158 10X10 spots available for this event. There will be categories to make sure we are offering a wide variety of products and services. We are searching far and wide to offer a very large variety to shop from. We will allow handmade, retail AND of course HOLIDAY TREATS - these treats must be prepackaged and not intended to be served onsite!! We will be selective for this event to make sure we are offering quality, diversity and a unique shopping experience to Wilmington, NC and surrounding areas!
SCAMMER ALERT: The ONLY way we will ever reach out to you for payment will be from Sunny Day Markets through Eventeny. Please make sure to fill all questions out to the best of your ability. Once accepted you will receive an acceptance letter and your card WILL BE CHARGED! This means you're all set and committed to this event. When applying for our events please note that we have a NO REFUND + NO CREDIT POLICY!
By submitting your application you agree to this! We reserve the right to protect the event and all other vendors. With this we have the right to ask anyone to leave for any reason at anytime! The vendor fee's range from $200-$500 a space and this covers all TWO days. You must be willing to attend ALL TWO DAYS and stay the full duration of the event!
Tables & Chairs will NOT be provided for this event!
Doors will open at 9:00AM for customers on SATURDAY Dec 12th, 2026! We encourage all vendors to have a Facebook or Instagram page. This is for marketing purposes and keeping up to date! Please make sure you're following our main Facebook page!
Facebook: https://www.facebook.com/sunnydaymarkets
This is a TICKETED event: $7 ADMISSION and included entry BOTH DAYS!
We are excited to have you applying to our Wilmington Christmas Extravaganza at the Wilmington Convention Center and look forward to working with you all!!
Please note power is $50 extra and will be charged one month prior to the event on the card on file. Please make sure to go ahead and select power on this application if needed.
Again, we thank you for applying to the Wilmington Christmas Extravaganza and cannot wait to continue to grow this show into a MEGA MARKET!
We hope to have you join us in 2026!
About the event
Terms & Conditions
Sunny Day Markets, LLC Terms and Conditions
These Terms and Conditions apply to all events organized by Sunny Day Markets, LLC ("the Organizer"). By submitting an application, you ("the Vendor") agree to comply with the following terms:
1. Event Details
Event-specific details, including dates, times, and locations, will be provided in the event description and communication. It is the Vendor’s responsibility to review this information and adhere to the event schedule.
All events are rain or shine, unless otherwise notified by the Organizer.
2. Application and Selection Process
Submission of an application does not guarantee acceptance.
Events may be juried to ensure product variety and quality. Vendors are selected based on the information provided in their application, including product descriptions and photos.
Incomplete applications may not be considered.
The Organizer reserves the right to limit the number of vendors in specific categories to maintain a diverse and balanced marketplace.
3. Payment and Refund Policy
Vendor fees are non-refundable, regardless of the reason for cancellation, including inclement weather or Vendor withdrawal.
Payments will be processed immediately upon acceptance into an event.
Vendor fees cannot be transferred to other events or credited toward future participation.
Vendors are responsible for submitting payments through the approved methods provided by the Organizer.
4. Booth Setup and Requirements
Vendors are responsible for providing their own setup, including tents, tables, chairs, and other necessary equipment.
Booths must remain set up for the entire duration of the event. Early teardown is prohibited and may affect eligibility for future events and a $150 fee will be charged to the card on file.
Booth spaces must be kept clean and free of debris during and after the event. Vendors must dispose of their trash properly.
5. Vendor Responsibilities
Vendors must comply with all local, state, and federal laws, including obtaining any necessary permits (e.g., sales tax permits, health permits for food vendors).
All products sold must be safe, legal, and accurately represented in the application. The Organizer prohibits counterfeit goods or illegal items.
Vendors are encouraged to actively promote their participation in the event through social media and other channels.
6. Marketing and Promotion
The Organizer will promote the event through marketing efforts but does not guarantee attendance or sales.
By submitting an application, Vendors authorize the Organizer to use their business name, logo, and images of their products for marketing and promotional purposes.
7. Liability and Insurance
The Organizer is not responsible for any damage, theft, or loss of Vendor property or merchandise.
Vendors agree to hold harmless Sunny Day Markets, LLC, its employees, agents, and volunteers, from any liability arising from participation in the event.
Vendors are encouraged to carry their own liability insurance.
8. Weather Policy
Events are typically rain or shine. In cases of severe weather that compromise safety, the Organizer may cancel the event. No refunds or credits will be issued in such cases.
9. Attendance and Conduct
Vendors are expected to maintain professional and courteous behavior at all times.
Any disruptive behavior, including but not limited to loud music, harassment, or failure to comply with Organizer instructions, may result in removal from the event without a refund.
Vendors must notify the Organizer of emergencies at the Sunny Day Markets tent.
10. Event Organizer’s Rights
The Organizer reserves the right to adjust booth locations for logistical or safety reasons.
The Organizer may remove Vendors who fail to comply with these terms or display unprofessional behavior.
The Organizer reserves the right to make changes to the event details as necessary.
11. Scam Alert
Payments and official communication will only be conducted through Eventeny or Sunny Day Markets, LLC. The Organizer is not responsible for any transactions outside of these platforms.
12. Acceptance of Terms
By submitting an application, the Vendor acknowledges and agrees to these Terms and Conditions. Failure to comply may result in disqualification from participation in current and future events.
Prices
| Young Entrepreneur (Under 18 Only) | $125.00 | Non-refundable | Spots are for vendors under 18 years old only. We will check upon your arrival at the event. If you are not under 18, you will forfeit your spot at this event with no refund. |
| Indoor 10x10 Booth | $250.00 | Non-refundable | Select this option to reserve one (1) 10x10 space. If you need more than one space, please adjust the quantity to the total number of spaces you’d like to purchase.Your booth fee covers all three event days. Need electricity? Please add the Power Add-On below. |
| Indoor 10x10 END CAP | $300.00 | Non-refundable | Select this option to reserve one (1) End Cap booth space. Your booth fee covers all three event days. Need more space? If you’d like to add an additional 10x10, please click the 10x10 option above and add one additional 10x10 space (or adjust the quantity as needed). Need electricity? Power is not included—please add the Power Add-On below if needed. |
| Commercial Vendor 10x10 Space | $500.00 | Non-refundable | Select this option to reserve one (1) 10x10 space designated specifically for COMMERCIAL VENDORS (non-handmade / business and brand vendors). If you need more than one space, please adjust the quantity to the total number of 10x10 spaces you’d like to purchase. Your booth fee covers all three event days. Need electricity? Power is not included—please add the Power Add-On below if needed. |
| Outlet | $50.00 | Non-refundable | Electricity is $50 and will be charged to the card on file one month prior to the event! Please note that electricity will provide you with ONE outlet - you are permitted to bring your own power strips! |
| Ticket Sales Contest Entry ($250 Cash Prize!) | $0.00 | Non-refundable | Enter the “Most Tickets Sold” Vendor Competition! Vendors who opt in will receive a unique ticket code to share with customers and followers. To be eligible, you must enter before October 1, 2026 (ticket release date) so your code can be set up in time. ? Winner Perks: Booth fee refunded (your booth space cost returned) A winner ribbon for serious bragging rights Tip: Share your code early and often on social media, email lists, and in-store signage! |
| Best Decorated Booth Contest Entry ($250 Cash Prize!) | $0.00 | Non-refundable | Enter the “Best Decorated Booth” Vendor Competition! If you opt in, your booth will be considered for our Best Decorated Booth award. We’re looking for festive, creative setups that feel like a true holiday experience — think lights, décor, signage, and an inviting shopping vibe. ? Important: All décor must be safe, family-friendly, and contained within your booth space (no blocking aisles/exits). ? Winner Perks: Booth fee refunded (your booth space cost returned) A winner ribbon for bragging rights Our team will judge booths onsite during the event, and the winner will be announced at 3PM on Sunday Nov 29th, 2026. |
| Non-Profit 10x10 Indoor Space | $0.00 | Non-refundable | Non-Profit Booth Space (Application Required) Thank you for your interest in being selected as a 2026 Christmas Extravaganza Non-Profit Partner! To be considered, your organization must be able to meet the following participation requirements: Be onsite and staffed all three (3) event days Be willing to sell raffle tickets throughout the event Partner in marketing efforts, including sharing event promotions and sponsor/non-profit content as requested All non-profit applications will be reviewed by the Sunny Day Markets team. Non-profits will be notified of acceptance on August 31, 2026 if they have been chosen. Christmas Tree Display Proceeds: All profits collected from the Christmas Tree Display will be split into three (3) equal payments among the three selected non-profits chosen for the 2026 non-profit booths. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Facebook URL
- Instagram URL
- What will you be selling?
- Do you agree to stay the duration of the event?
- Sign below if you understand that we have a no refund no credit transfer policy.
- Sign below if you understand that Sunny Day Markets is not liable for any damanges that may be caused to you or your property durning our event.
- Have you read the entire event description?
- Do you sell anything edible?
- Sign below if you understand you will be charged $150 to the card on file for packing up early?
- Have you pre-registered ?
Picture requirements
- Minimum pictures required: 2
