Industry Exhibitors - MomoCon 2027 Exhibit Hall

MomoCon 2027 will take place Thursday May 27th to Sunday May 30th. The MomoCon 2027 Exhibit Hall is situated in Hall B at the GWCC. Each standard booth measures 10ft x 10ft (100 sq ft) and comes equipped with a 6ft x 2ft table, 2 chairs, a wastebasket, and 2 exhibitor badges.

Eligibility Criteria for Industry Space:

• Applicants must be the principal distributor or manufacturer of the items on sale. This excludes the majority of resellers. 
• License holders can display and sell products from third-party entities that utilize their intellectual property.
• No unlicensed reproductions, such as fan art, are allowed. 
• Presence in this space mandates marketing that specifically targets and resonates with the fandom audience.

Pricing Structure:

The rate for Industry booth spaces in the Exhibit Hall is $20 per sq ft (e.g., a 10x10 space would be $2,000), exclusive of Eventeny fees.
Booths spanning 600 sq ft (20x30) are priced at $18 per sq ft, 1000 sq ft (20x50) $16 per sq ft, 1500 sq ft (30x50) $14 per sq ft, 2000 sq ft (40x50) $12 per sq ft, and 2500 sq ft (50x50) or more $10 per sq ft. Larger booths are also eligible for Tuesday load in, by request with approval.

Placement Note: Booth positioning will be prioritized in part by the timing of your application. Thus, earlier applicants, especially those with larger booths, will benefit from better placement and enhanced visibility. Booth placement will not be finalized until April 2027.  

Utilities and Services Overview:

Facility Information: The GWCC operates as a non-union facility but collaborates with specific service partners for certain amenities.

General Service Contractor - Shepard: Shepard is our appointed service contractor.
They offer rigging services and booth equipment rental. Only Shepard is allowed to operate a forklift and handle deliveries from the dock. Material handling fees would apply.
You have the option to bring and set up your own booth with your own outside labor, Shepard can assist if needed. Vehicles are allowed to enter the exhibit floor during setup, utilizing inside delivery will avoid material handling fees under most circumstances.

For inside deliveries without incurring drayage/material handling fees, please contact us in advance.

Utilities:Power and water line services are facilitated by Edlen.
CCLD is responsible for providing internet access within the facility.
Food services are provided through Levy. 

Hotels: MomoCon has contracted lowest rate options at all nearby hotels. We have limited availability set aside for industry exhibitors. Please contact us after being approved for your application for the exhibitor housing block link.

Enhanced Sponsorship Opportunities: Elevate your presence beyond the conventional booth setup with our comprehensive sponsorship packages. Tailored to enhance your brand's visibility, our offerings encompass a suite of promotional opportunities before, during, and after the event. Sponsorship benefits may include:

• Prime placement of high-visibility signage and display units throughout the event space.
• Strategic advertisement slots in our official program booklet.
• Feature placement within our mobile app, directly reaching attendees on their devices.
• Recognition and shout-outs across our newsletters and various social media platforms, tapping into our engaged community.
• Integration and acknowledgment in our live streaming sessions and high-profile esports tournaments, capturing the attention of a global audience.
  To explore the full array of promotional possibilities and to receive our detailed sponsorship deck, please reach out to our partnership team at partner@momocon.com.

Returning to MomoCon 2027: Through our partnership with Wonder Festival, MomoCon will welcome figure manufacturers, collectible brands, and independent creators. Vendors selling figures and collectibles should be aware that manufacturers of products they carry may also exhibit at the event. A full list of Wonder Festival exhibitors will be available closer to the convention.

For power, internet, and water line needs, contact Edlen directly within the GWCC. 

• Given the high demand for parking during the event, spaces may sell out. It's recommended to secure parking in advance. Book here when available in early 2027: https://gwcc.parkingguide.com/ and use the Marshaling Yard for larger vehicles.
• Power can now be pre-ordered directly with Edlen at their pre-show rates. You can make an account here, search for MomoCon in their event list, and request power to your booth. You will need your booth assingment before purchasing. You can make an account here: https://ordering.edlen.com/login

MomoCon 2027 Rules and Regulations for Exhibitors 

General Convention Information

MomoCon 2027 warmly welcomes all exhibitors to the Exhibitor’s Hall. The convention is scheduled from May 27th to 30th at the Omni Hotel and Georgia World Congress Center. While we always strive to adhere to our initial plans, exhibitors should understand that occasional changes may be necessary for the overall good of the convention. Dedicated volunteers and professional security personnel will be available in the Exhibit Hall to minimize theft. Should any issues arise, including those with fellow exhibitors, please consult with our help desk. 

Venue Policies

• Staples, nails, tacks, and other tapes are strictly prohibited on GWCC floors and walls.
• Exhibitors are not to deface any venue materials permanently.
• Signage, banners, or flyers are restricted to your allocated space. An additional table will be set up for excess flyers.
• Sales or distribution of adult-themed material are strictly prohibited, and MomoCon has the authority to judge the appropriateness of all displays. MomoCon does not permit the sales of AI created artwork.
• The sale or display of weapons and other questionable materials is forbidden.

Pricing, Availability, and Setup

• The Exhibit Hall booth pricing varies by type and location, with additional processing fees. All booth prices exclude these processing fees.
• Exhibitors must respect boundaries and not encroach on neighboring spaces.
• No-shows risk losing their space, which might be sold at a discounted rate to waiting list patrons.
• Payment must be made during booth selection; otherwise, you risk forfeiting your space.
• The Exhibitor's Hall is located on the ground floor of the Georgia World Congress Center. Selling outside of this area is prohibited.
• Each booth comes equipped with a 6-foot table in a 10x10’ curtained space and two chairs.
• Any additional needs, like power or extra tables, can be sourced from our partners, Edlen and Shepard.

Hours of Operation

Load in and load out times will be communicated closer to the event. But load in will begin on Wednesday May 26th, and load out will be Sunday May 30th. 

• Thursday: 1:30pm to 8pm
• Friday & Saturday: 9:30am to 7pm
• Sunday: 9:30am to 5pm

Note: Times might change based on room setup requirements. Standard exhibitors must exit by 9pm on Sunday, May 30th. Larger booths may be given the option to extend load out until Monday. As Monday is a holiday, Memorial Day, double-time rates may apply to any labor.

General Rules
Exhibitors can join any convention event at standard rates. Each 100sq ft comes with two 4-day admissions.
MomoCon reserves the right to limit booth availability.
By participating, exhibitors agree to the attached CONTRACT TERMS AND CONDITIONS.


MomoCon 2027 Exhibitor Contract Terms and Conditions

• Provision of Space: MomoCon guarantees 6’ exhibitor tables in 10x10’ booths within the “Exhibit Hall”. Space will be available for setup by 3pm on Wednesday, May 26th, 2027.
• Promotion: MomoCon will actively promote the event but does not guarantee a specific attendance count. Past attendance figures are available online.
• Subletting: Exhibitors cannot sublet their tables.
• Safety and Liability: MomoCon is not responsible for damages or injuries. Exhibitors assume all risks associated with their participation.
• Prohibited Activities: Activities like smoking, selling unpackaged food, or possessing alcohol are not allowed in the Exhibit Hall. Bootlegged or copyrighted materials are strictly prohibited.  MomoCon does not permit the sales of AI created artwork.
• Compliance with Laws: Exhibitors must follow all local, state, and federal laws, especially concerning sales and taxes.
• Infringing Material: Selling or displaying material that infringes copyrights or trademarks can lead to immediate ejection.
• Offensive Material: MomoCon reserves the right to judge and potentially eject exhibitors for displaying inappropriate or offensive materials.
• Behaviour: Exhibitors must follow general convention attendee rules during off-hours.
• Security: MomoCon provides security after hours but is not liable for any losses.
• Setup and Decoration: Exhibitors must ensure all materials and decorations adhere to venue policies.
• Insurance: It's the responsibility of the exhibitor to have their insurance coverage.
• Changes to Agreement: MomoCon reserves the right to make changes to this agreement if necessary.
• Hold Harmless: Exhibitor will hold harmless MomoCon and event facilities or any of their respective officers, agents, employees, members, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Exhibitor, Exhibitor officers, agents, employees or other persons, whether caused by the negligence of MomoCon or event facilities, or from theft, fire, water, accident, or any other cause whatsoever.
• Liabilities: Exhibitors agree to not hold MomoCon responsible for any lost investments or revenues stemming from unclaimed or cancelled tables.
• Communication Failures: Breaches of this agreement resulting from communication lapses will be addressed in a manner that best serves the interests of both parties.
• Claiming Tables: Exhibitors are required to claim their tables by 1PM on Thursday, May 27th, 2027. If unable to do so, written notice explaining the delay must be provided to MomoCon at least one week prior to the mentioned date.
• Unclaimed Tables: Tables not claimed by the deadline may be reallocated or resold at MomoCon's discretion.
• Refunds on Cancellation: Exhibitors who cancel their booths within 30 days of purchase are entitled to a full refund (100% of the booth's cost minus fees).
• MomoCon Cancellation: In the unlikely event that MomoCon is cancelled due to unforeseen circumstances, such as acts of nature or events beyond the control of MomoCon organizers, and the event can't be rescheduled, a good faith effort will be made to refund 50% of the exhibitor's payment.