Grub District Vendor Agreement –Harbison

Applications for Grub District are reviewed on a rolling basis and may close once all vendor spaces are filled. Spaces are limited and assigned on a first come, first served basis, so early applications are strongly encouraged. Submission of an application does not guarantee acceptance, as vendors are carefully selected based on category, quality, professionalism, presentation, and overall event needs to create the best experience for both guests and vendors.

Grub District is a community-driven food truck park and vendor experience focused on bringing together great food, local businesses, culture, and entertainment in a fun and welcoming atmosphere. Admission and parking are free for all guests. Each event features a variety of food trucks, food vendors, artisans, crafters, retail vendors, and small businesses offering unique products and flavors.

All vendors must apply under the correct category that matches their setup and products. Accepted categories include food trucks, food trailers, tented food vendors, pre-packaged food vendors, artisans, crafters, authors, and non-food retail vendors. Sponsors and businesses interested in partnerships should contact the Grub District team directly for sponsorship opportunities.

Vendors are expected to be fully self-sufficient. Power and water are not provided, and generators must be quiet and event-friendly. Booth setups must be clean, professional, and visually appealing, with proper signage displayed at all times. Beverage sales may require approval. Insurance may also be required depending on vendor type and setup.

Food vendors must submit their full menu during the application process. Only approved menu items may be sold during the event, and changes after approval may not be permitted. To create a successful and balanced event, vendor categories may be limited to avoid oversaturation and ensure a strong experience for all participating businesses.

All important event information, including load-in times, layouts, inspections, updates, and vendor communication, will be shared through official Grub District communication channels. Vendors are required to remain set up and operational for the full duration of the event unless otherwise directed by event staff. Late arrivals, early breakdowns, no-shows, or failure to follow event guidelines may impact eligibility for future events.

Application Agreement & Vendor Terms
By submitting an application and/or completing payment for Grub District, you acknowledge that you have read, understood, and agreed to all event rules, requirements, and participation terms.

Communication & Event Updates
Vendors are responsible for staying updated on all event information, including load-in instructions, schedules, logistics, and announcements shared through official Grub District communication channels. Vendors are also responsible for reaching out to the Grub District team with any questions regarding the event.

Applications & Approval Process
All applications are event-specific and spaces are limited. Submission of an application does not guarantee approval. Vendors may be approved, waitlisted, or declined based on category availability, event needs, professionalism, presentation, and overall event balance. If a vendor no longer wishes to participate before approval, it is their responsibility to withdraw their application.

Event Operations & Weather Policy
Grub District events operate rain or shine. Vendor fees, deposits, and processing fees are non-refundable unless the event is fully canceled by Grub District. Rescheduled events are not considered cancellations, and transfers to future events are not guaranteed.

Vendor Setup Requirements
All vendors must be fully self-sufficient, including power, water, waste management, and cleanup supplies. Vendors are expected to maintain clean, professional, and safe setups throughout the event. Quiet generators may be permitted if approved.

Approved Products & Menu Policies
Food vendors may only sell items that were submitted and approved during the application process. Unauthorized menu items, beverage sales, or unapproved additions are prohibited. Vendor categories may be limited to maintain a balanced event experience, and acceptance does not guarantee exclusivity within a category.

Pricing & Professional Presentation
All pricing must be clearly displayed with professional signage. Vendors are expected to operate professionally and maintain a clean, organized setup throughout the event.

Waste Disposal & Cleanup
Vendors must properly dispose of trash, grease, wastewater, and other materials in designated areas only. Any damage, excessive mess, or failure to clean vendor spaces may result in loss of deposits, additional cleanup fees, and removal from future events.

Attendance & Event Participation
Vendors are expected to arrive during their assigned load-in time and remain onsite for the full duration of the event. Late arrivals, early breakdowns, no-shows, or failure to follow event policies may result in removal from the event and loss of future booking opportunities.

Permits, Licensing & Insurance
Vendors are solely responsible for obtaining and maintaining all required permits, licenses, health certificates, and insurance required by city, county, and state regulations.

Liability
Vendors are fully responsible for their own property, equipment, staff, products, and operations during the event. Grub District is not responsible for lost, stolen, or damaged items.

Media Release
By participating in the event, vendors grant permission for photos and videos taken during the event to be used for promotional, advertising, and marketing purposes by Grub District.

Final Agreement
By accepting a vendor space, you are confirming your commitment to participate fully and comply with all event guidelines, policies, and operational standards established by Grub District.