Newberry Oktoberfest 2026 FOOD Vendor Application (App Period One)

SELLING DATES:

• October 2, 4-8pm (Kickoff) - Music and select food BY INVITATION ONLY.
• October 3, 10am-6pm (Oktoberfest) - ALL VENDORS MUST SELL FOR THE DURATION OF SATURDAY'S EVENT.

GUIDELINES:

• Limited booth spaces are available for $250 (10x25 ft.).
• VENDORS MAY NOT EXCEED THEIR 10X25 ft. SPACE. If you are a food truck or trailer exceeding 25 ft. contact the event organizer, vendors may be granted additional room based on availability.
• Vendors must supply their own TENT, TABLES, and CHAIRS. Tents must be weighted with at least 40 lb. in case of high winds. 
• Quiet generators are preferred. Limited electricity MAY be available by request (20-amp GFCI SERVICE OUTLETS ONLY).
• REQUIRED: Please review the attached Event Fire Safety Form to determine what type of fire extinguisher(s) you are required to have on-site.
• If frying, fryers must be secured and level, within the cooking space provided, to avoid tipping/spilling. LARGE VAT FRYERS ARE PROHIBITED.
• This is a high volume event that sees more than 25,000 visitors. Please prepare to serve for the duration of the event (Saturday, 10am-6pm).

APPLICATION DETAILS:

• Applications will be processed in two periods for ease of review and approval. You are currently applying in Period One.
  • Application Period One: May 22-June 22
    • Approvals/rejections will be sent by July 3 at 11:59pm.
    • Approved vendors will be charged the full vendor fee on July 8 by 11:59pm.
  • Application Period Two: June 23-July 24
    • Approvals/rejections will be sent by August 5 at 11:59pm.
    • Approved vendors will be charged the full vendor fee on August 10 by 11:59pm.
• Applicants will receive a response when their application has been received. If you do not receive a response within one week, please contact the event organizer to ensure your submission was successful.
• Approved vendors will be sent a welcome packet with arrival details and a map of their booth location prior to the event.

RESCHEDULE DATE:

• If an act of God forces the rescheduling of Oktoberfest, all approved vendors are expected to attend the rescheduled Oktoberfest Event date of October 24, 2026, from 10 am to 6 pm and NO refunds or credits will be issued to vendors.

SUBMISSION OF THIS APPLICATION DOES NOT GUARANTEE YOU WILL BE GRANTED A SPACE.

QUALIFICATIONS:

• FOOD vendors are defined as those selling a full menu of dishes cooked or assembled on-site. If you are unsure whether you qualify as a food vendor or snack/specialty vendor please contact our staff at newberryfestivals@cityofnewberry.com OR (803) 276-1800.
• Food Vendors MUST sell at least one German‐inspired dish among their menu items to be considered for a space. If your menu does not include the required German-inspired dish upon submission, it will not be considered.
  • As this is a German-inspired festival, vendors who serve dishes with clear German heritage will be given priority.
• The event reserves the right to reject applications that do not meet the standard as judged by our panel. The event reserves the right to limit the number of vendors. 
• Vendors must comply with all SCDA regulations.
• Vendors are required to sell for the duration of the event. Vendors who begin packing prior to 6pm are subject to expulsion and/or rejection from future City of Newberry events. 
• Those who sell out early are expected to remain at the event through the event's close. Consider handing out business cards, taking orders, etc.

TAXES & LICENSES:

• Vendors are responsible for collecting and reporting SC and local sales tax as required by law. Visit the "Documents & Forms" page under the "Government" tab on the official City of Newberry website for more info.
• Vendors are responsible for obtaining a proper SC retail license from SCDOR. Vendors are not required to to purchase a City of Newberry business license; the vendor fee for this event serves as a City of Newberry business license ONLY for the duration of the festival.

NOTICE:

• City of Newberry Parks, Recreation, & Tourism reserves the right to accept or reject any application. We also reserve the right to remove any vendor that does not follow the policies established for this event.