Non Profit Application

Thank you for your interest in vending at Heritage Music Festival in Wheeling, WV! Please take a moment to read our vendor guidelines, terms, and conditions below. Make sure you upload all required documents and certificate of insurance. 
 
You will be notified via email of your acceptance into the festival. 
 
Please read EVERYTHING below prior to completing the application.
 
Dates of festival: August 7-9 2026
 
Booth Fees

• In lieu of a booth fee, we ask non profits to promote the festival by posting once a week on their social media about the Heritage Music Festival in the eight weeks leading up to the fest. In addition to promoting the festival we ask each non-profit booth the volunteer for one volunteer shift.
• Upon acceptance, you have access to the following amenities:
      -Vendor Wristbands: Get two vendor wristbands for yourself and a             helper.
      -Vendor Parking Passes: Enjoy the practicality of vendor parking               passes, making it easy to navigate the festival grounds hassle-free.
      -Easy Festival Access: Your vendor booth fee provides                              straightforward access to all festival stages, allowing you to enjoy            the musical offerings.
      -Community Building: Connect with fellow vendors and contribute to          the festival’s communal atmosphere. 

Survey 

• We ask that you fill out an evaluation form at the end of the festival in which we ask you to give us your total number of donations. We use this information for grant writing purposes. 

Setting Up

• All vendors will set up their tents Thursday August 6th from 4:00 PM - 8:00 PM.
• All vendors will have their products presented and set up completed Friday August 7th at 1pm.
• No vehicles will be permitted on the grass at Heritage Port
• Please bring carts/dollies. 

During the Festival

• You are required to be OPEN each day from 11 AM – 8:00 PM at minimum.
• You must have your booth open for the duration of the specified time – please do not leave it unattended. 

Safety and Security

• You are responsible for the safety and security of your booth, be prepared for wind and weather.
• 20 pound minimum weights are required on all four legs of your tent.
• No animals are allowed to accompany booth vendors unless they are a service animal.
• NO FIRE of any kind in or around your booth or camping area is permitted.

Please read and sign all terms and conditions in the documents section before submitting application.