Food Vendor Application

Food Vendor Information

• Approved Items - Food vendors may only sell items approved on their application. Alcohol sales are prohibited. The festival provides all alcohol and water sales.
• Cooking Oil & Grey Water – Proper disposal containers will be provided. Failure to use them will result in immediate removal from the event.
• Insurance – All vendors must provide proof of general liability insurance no later than 14 days prior to the event. Policies must name the City of Madeira Beach as an additional insured with limits of not less than $1,000,000 per occurrence and $2,000,000 general aggregate.
• Inspections – Booths will be inspected by the Madeira Beach Fire Department and the Florida Department of Health. Booths not in compliance may be shut down. All electrical cords must be securely covered.
• Sanitation – Vendors must dispose of all trash in designated dumpsters. Failure to maintain a clean space may result in removal from the festival.
• Work Area Protection – Food vendors cooking on-site outside of a food truck must cover the cooking/work area with tar paper to protect the venue.

Event Protocol

• Hours – The event is open rain or shine. You are expected to remain open for the full festival schedule each day.
• Sales – All sales belong to the artist. Prices must be clearly posted.
• Conduct – Professional presentation is expected. Booths must be staffed at all times.
• Prohibited Items – Outside alcohol, mass-produced merchandise, and offensive material will not be allowed.

Parking

Parking will be available in designated vendor areas. Spaces are assigned on a first-come, first-served basis. We encourage carpooling to conserve space.

Setup & Breakdown

• Setup – Vendors may check in during their assigned setup window prior to the festival start. Please have booths ready at least 30 minutes before opening.
• Breakdown – Teardown must not begin before the official close of the festival. All items must be removed from the festival site by the designated time.

1. Eligibility
Only original, handcrafted work is permitted. Items must be designed and created by the artist applying. No mass-produced, manufactured, or resale merchandise will be allowed.

2. Application & Payment

Applications will be reviewed on a rolling basis.

Space is not guaranteed until full payment and all required documentation have been received.

Application fees are non-refundable. Booth fees are refundable only if written notice of cancellation is received at least 30 days prior to the event.

3. Booth Space & Setup

Booth assignments are determined by festival management and are final.

Setup must be completed at least 30 minutes before the festival opens.

Vendors must remain open for the full festival hours each day. Early breakdown is prohibited.

All display materials must fit within the assigned space and be secured for wind or weather.

4. Equipment & Services

Booth spaces are provided as marked. Tents, tables, chairs, and electrical service are the responsibility of the vendor unless otherwise arranged.

Generators must be approved in advance.

5. Parking & Load-In/Out

Vendor parking will be available in designated areas only.

Trailers over 20 ft. must park at the designated off-site location.

Load-in and load-out must be completed during assigned windows. Vehicles are not permitted in the festival area during open hours.

6. Sales & Tax

Vendors retain 100% of their sales.

All prices must be clearly posted.

Vendors are responsible for collecting and reporting their own sales tax in accordance with state law.

7. Conduct & Compliance

Vendors must maintain a professional and courteous presence at all times.

Noise, music, or demonstrations that disrupt neighboring booths are prohibited.

Vendors must comply with all local, state, and federal regulations, including health and safety codes.

8. Liability & Insurance

Vendors participate at their own risk. The festival, its organizers, and partners are not responsible for loss, damage, or injury.

Vendors are encouraged to carry liability insurance naming the event and the City of Madeira Beach as additional insureds.

9. Weather & Force Majeure

The festival operates rain or shine.

In the event of severe weather, natural disasters, or other circumstances beyond the organizers’ control, the event may be delayed, shortened, or canceled without refund.

10. Agreement
By submitting an application, the vendor agrees to abide by all rules, regulations, and instructions set forth by the festival organizers. Failure to comply may result in removal from the event without refund.