Food Vendor - South Yarmouth, MA - September

We are looking for 1–2 great, non-competing food vendors to join us at this event.

Now in its 11th year, the Labor Day Weekend Craft Festival is a well-established outdoor event held during one of Cape Cod’s busiest holiday weekends. The show takes place at Simpkins Field in South Yarmouth, right on Route 28—an easy-to-access location with plenty of parking and strong visibility.

This location is especially popular with locals and convenient for visitors, creating a steady flow of shoppers throughout the weekend.

• Average attendance: 5,000 shoppers over the 2-day weekend (weather dependent)
• Extensive promotion across social media, print, and high-visibility roadside signage throughout the area
• No other food options onsite

To support vendor success, we will be very limited and selective:

• 1–2 main food vendors (non-competing menus)
• Plus specialty foods, kettle corn, and lemonade
Our goal is to create a balanced, non-duplicative food offering and a strong sales opportunity for each vendor. 

If a strong food vendor is secured, we will provide a designated dining area with tented seating to enhance the overall experience and encourage guests to stay longer.

Selected food vendors will be featured in event promotions, including social media and our event webpage.

This application is for vendors who prepare and serve food on-site during the event (food trucks, trailers, grills, fryers, and similar setups).

Selling pre-packaged foods only?
Please apply through the Juried Artisan Application.

All food vendors must comply with local Health Department and Fire Prevention regulations and are responsible for obtaining all required permits.

Food Vendor Booth Pricing (Total Cost Including Deposit)

$395 — Food Vendor Booth (all setups up to 32 ft)

A $100 non-refundable deposit is required upon acceptance.
The remaining balance will be automatically processed 45 days prior to the event.

Vendor Notes

Overnight & Dry RV parking is available, please note on your application if you will be parking and or camping overnight.
Setup:
Friday 3:00–8:00 PM
Saturday 6:00–9:00 AM

Show Hours:
Saturday 10 AM – 5 PM
Sunday 10 AM – 4 PM

Vendors must remain fully set up and open during all event hours. Early breakdown is not permitted.

Vehicles may drive onto the grounds to unload. Food vendors 

Outdoor Setup & Safety
This is a fully outdoor, high-wind location on mostly level grass. 

• Minimum 40 lbs per tent leg (heavier strongly recommended)
• Canopies must be fire-rated or flame-resistant
• Be prepared for coastal wind conditions

Payment & Insurance
Payment Timing:
Remaining balances will be charged on or after July 22, 2026.
Applications submitted after this date will be charged in full upon approval.

Insurance:
A Certificate of Liability Insurance (COI) is required and must list:
Castleberry Fairs & Festivals as Additional Insured

Food Vendor Requirements — Town of Yarmouth
All food vendors are required to be licensed by the Town of Yarmouth Health Deparrment prior to selling or sampling food at this event. An additional Town of Yarmouth food permit fee will apply.

Important: Apply Online: https://yarmouthma.portal.opengov.com/categories/1073/record-types/1006641

• Questions regarding food permits should be directed to:
Yarmouth Health Department
Phone: (508) 398-2231 ext. 1242
Email: PRenaud@yarmouth.ma.us

Bring the following:
• Current permits/licenses
• ServSafe certification
• Allergen Awareness certification
• Product labels (if applicable)

Failure to obtain required permits may result in removal from the event.

Food Vendor Terms & Requirements
(For Vendors Preparing Food On-Site)

By submitting this application, you acknowledge that you have read and agree to the following:

 
General Requirements
• Vendors are responsible for obtaining all required permits, licenses, and inspections
• All permits and documentation must be available onsite for inspection
• A Certificate of Liability Insurance is required and must list Castleberry Fairs & Festivals as Additional Insured

• Menu items must match what was submitted and approved
• No additional items, substitutions, or expansions are permitted without prior written approval

Any unapproved menu items must be removed immediately upon request. Failure to comply may result in removal from the event without refund.
 
Booth Space & Footprint
• Vendors must operate entirely within their assigned booth space
• All equipment—including trailers, tents, cooking equipment, generators, hitch length, and service areas—must fit within the approved footprint

Vendors exceeding their assigned space may be required to modify their setup immediately, relocated if space allows, or removed from the event without refund if the setup cannot be accommodated.
 

Booth Space & Setup
Vendors must operate entirely within their assigned space.

• All equipment—including trucks, trailers, tents, cooking equipment, generators, and service areas—must fit within the approved footprint

• Vendors must be fully set up prior to event opening

• Vendors must remain open and staffed during all event hours

• Early breakdown is not permitted

• Booths may not be left unattended during show hours
Vendors exceeding their space may be required to modify their setup, relocated if space allows, or removed from the event without refund.

 
Equipment & Safety
• All cooking equipment must comply with local fire and safety regulations
• Fire extinguishers are required where applicable

• Open flames are only permitted for approved cooking operations and must meet fire code requirements

• Generators must be safely operated, quiet, and positioned so they do not interfere with neighboring booths or the public

 
Trash, Waste & Cleanliness
Vendors are responsible for maintaining a clean and safe area.
• Vendors must provide appropriate trash containers for both booth use and customer use
• Trash must be monitored and not allowed to overflow
• Vendor waste must be disposed of in designated dumpsters
• Public trash receptacles are for attendees only

• Booth areas must be kept clean throughout the event and left in good condition at breakdown

Failure to properly manage waste or leave the area clean will result in a $200 cleanup fee
 

Permits & Health Department (Yarmouth)

All food vendors must comply with the requirements of the Town of Yarmouth Health Department.

• All required licenses and permits must be obtained and submitted prior to the event
• Vendors must apply through the Town of Yarmouth’s online permitting system:
https://yarmouthma.portal.opengov.com/categories/1073/record-types/1006641
Failure to obtain required permits will result in removal from the event without refund.

Onsite Documentation Required
Vendors must have the following available at the event:

• Current health permits or licenses
• ServSafe (or equivalent) certification
• Allergen Awareness certification
• Product labels for all items being sold
 
For questions regarding permits, please contact:
Yarmouth Health Department
· (508) 398-2231 ext. 1242
· PRenaud@yarmouth.ma.us

Outdoor Event Conditions
This is a fully outdoor event held on mostly level grass.

Vendors must be prepared to operate in outdoor conditions, including wind, rain, and uneven terrain. All setups must be properly secured at all times.

Conduct & Responsibility
• Vendors are responsible for the conduct of their staff
• Smoking and vaping are not permitted within booths or event areas
• All venue rules, fire codes, and municipal regulations must be followed

 
Liability
• Vendors participate at their own risk and are responsible for their equipment, merchandise, and operations
• Castleberry Fairs & Festivals is not responsible for loss, damage, injury, weather-related issues, or Acts of God

 
Enforcement
Castleberry Fairs & Festivals reserves the right to enforce all rules and requirements at its discretion. Failure to comply may result in removal from the event without refund and may affect participation in future events.

 
Full Terms & Regulations
All food vendors are required to follow the complete Castleberry Fairs & Festivals Exhibitor Rules & Regulations:

https://castleberryfairs.com/exhibitor-rules-regulations/

Participation in any event constitutes agreement to all terms outlined above and within the full rules and regulations.

 
Acceptance of Terms
By submitting this application, you acknowledge that you have read and agree to all terms above.