2027 WTC Ho`olaulea Food Vendor Application - FRIDAY 2/19/27 AND SATURDAY 2/20/27 ONLY

Food Vendor Application for Friday, February 19, 2027 and Saturday, February 20, 2027 ONLY — $1,400 Booth Fee

All applications must be completed and submitted online by January 22, 2027. Paper, emailed, and mailed applications will no longer be accepted.

Application & Payment Process

1. Submit online: Complete the online application and provide a valid credit or debit card for payment.
2. Application review: All applications will be reviewed by the event organizer. Submitting an application does not guarantee acceptance or reserve a booth.
3. Approval & payment: Once your application is approved, an approval email will be sent to you, and your card on file will automatically be charged the full total for all approved booths at $1,400 per booth, plus any approved additional table requests. Your reservation is secured upon approval and successful payment.

By submitting your application, you authorize HWT&CAC to charge your card the full total for all approved booths and additional table requests upon approval. All booth fees become non-refundable as of January 29, 2027.

HWT&CAC will supply one (1) 8' x 8' booth space at your assigned Ho‘olaulea site, one (1) 8-foot table, and general lighting. Vendors are responsible for supplying any additional tables, chairs, or furnishings needed and for removing their own trash. Electrical service will not be provided for appliances, and portable generators are not allowed.

I/we understand and my organization/business agrees to the following:

• Vendors must upload a copy of their Hawaiʻi General Excise Tax (GET) license with their application.
• Cancellation requests must be submitted by email to shara0821@gmail.com before January 29, 2027. No refunds will be issued for cancellations received on or after this date.
• The Waimea Town Celebration will take place rain or shine. No rain date will be provided.
• Food vendors are responsible for obtaining all applicable food service permits and complying with applicable health and food safety requirements.
• Space assignments will be made at the sole discretion of HWT&CAC.
• The Waimea Town Celebration is a family-oriented event. Slogans, images, or items deemed offensive will not be permitted. HWT&CAC reserves the right to refuse any product, item, or vendor at its sole discretion.
• Vendors must provide proper signage at their booth and are responsible for their own trash removal.
• Vendors must staff their booth for both days during advertised hours of operation: Friday, February 19, 2027, from 4:30 PM–11:00 PM, and Saturday, February 20, 2027, from 9:30 AM–11:00 PM.
• All vehicles must be removed from vendor areas at least 30 minutes prior to advertised hours of operation. There is no reserved parking.
• Vendors are responsible for keeping their area clean at all times, including the front and back of their booth. All items must remain within the designated booth space. No overflow into walkways will be allowed.
• No alcoholic beverages are permitted.
• No security will be provided; vendors assume all risk for theft, loss, or damage to any items or equipment left unattended.
• HWT&CAC does not guarantee sales and is not responsible for any loss.
• I/we understand and agree to assume all risk of injury or damage arising out of or resulting from the use of the facilities or property. I/we agree to make no claims for injury or damages against Historic Waimea Theater & Cultural Arts Center (HWT&CAC), Kikiaola Land Company, the County of Kaua‘i, Hawai‘i Tourism Authority (HTA), or their agents or employees. I/we further agree to be personally responsible for any damage to the grounds, buildings, or equipment caused by our occupancy or use of the premises.
• I/we agree to abide by and enforce all rules, regulations, and policies of the Waimea Town Celebration as stated in this application.

By submitting this application, you acknowledge that you have read it in its entirety, agree to all terms and conditions, and authorize the full total for all approved booths and additional table requests to be charged to your card upon approval.

For More Information

Please contact Vendor Coordinators Shara Bucasas or Myrna Bucasas:

Shara Bucasas
Cell: (808) 651-8400
Email: shara0821@gmail.com

Myrna Bucasas
Cell: (808) 652-2438
Email: myrna.bucasas@gmail.com