Food Vendor - Pop-Up or Canopy

Welcome to the Twain Harte Summer Festival, Pop-Up Food Vendor read through the applications and let me know if you have any questions.  This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

IMPORTANT ...  ALL FOOD & DRINK vendors are responsible for obtaining their Temporary Food Facility Permit with Tuolumne County and supplying a copy to Sun Poppy Markets & Events prior to the event. 

NO EXCEPTIONS!

Link to apply: https://tuolumnecountyca.portal.opengov.com/categories/1076/record-types/6521

This application is for food vendors not using a food trailer or food truck.

Terms & Conditions:

• Sun Poppy Markets & Events (hereinafter referred to as “SPME”) and You and Your Company (hereinafter referred to as “Vendor”) mutually agree to all of the following:
• Once exhibitor has been approved and accepted, the Application/Contract constitutes a legally binding agreement with SPME for the checked market only.  
• Payment is due at the time of approval of the Artisan Application.
• Vendor is responsible for obtaining all required licenses and permits, and for collecting and reporting all sales tax in accordance with local, state, and federal regulations.
• Vendor is responsible for supplying all booth items including but not limited to: tent, canopy, tables, chairs, table covers, lights, etc.
• ALL FOOD & DRINK vendors are responsible for obtaining their Temporary Food Facility Permit with Tuolumne County and supplying a copy to Sun Poppy Markets & Events prior to the event.           
• Link to apply:  https://tuolumnecountyca.portal.opengov.com/categories/1076/record-types/6521

• Vendor agrees to abide by all published set up and tear down times and market hours. Early tear down is strictly prohibited, and may result in vendor not being invited to future SPME markets.
• Vendor must be in their booth and ready for guests at least 30 minutes before the market opens. Failure to do so may result in cancellation of vendors booth without a refund.
• No refunds or exchanges will be issued under any circumstances once this contract is signed.  All vendor booth sales for events hosted by SPME are final once approved.  Once a vendor booth has been reserved and paid for (application approved), there will be no refunds issued under any circumstances, including cancellations by the vendor.
• No Transfer Policy:  Vendor booth reservations are non-transferable.  This means once a booth has been purchased, the booth cannot be transferred to another party, vendor or event.
• Facility Policies:  All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed and enforced.  No open flame of any kind is permitted in the festival area without a valid/charged fire extinguisher on site.  All tent canopy's must be fire safe (material or sprayed with retardant).
• Vendor Booth/Space: No vendor booth is to close prior to 7:00pm on Saturday 7/25/26.  No vendor booth is to close or pack up prior to 3:00pm on Sunday 7/26/26.  Vendors closing early on either day of the festival may not be invited to future SPME vendor markets.  
• Vendor spaces are 10x12.  Booth space must be manned during the festival hours. 
• Vendor may not display items including signage outside of their assigned space or block a neighboring vendor space.  Sandwich board types of signs must have prior written approval from SPME to use/display during the fetival.  This request MUST be on your original application.
• Amendment/Termination of Contract: SPME shall have full power to interpret and/or to amend any and all rules and regulations.  Agreement may be terminated by SPME at any time when/if any of the conditions are breached by the vendor.  Any payments made by the vendor prior to termination shall be retained by SPME.  SPME reserves the right to resell said booth space.
• Vendor Photos:  Photos submitted will be used by SPME for advertising the market or event.
• SPME reserves the right to adjust/change floor plans or reassign booth space at any time to accomodate the markets needs.
• No exclusive product or category rights are guaranteed unless submitted and approved in writing.  This request MUST be in your original application.
  Any and all illegal activity is strictly prohibited and will result in immediate removal of vendor and booth without refund.
• Vendor may not distribute promotional materials outside their assigned space without written approval.
• Vendor is responsible for providing their own power, no electricity is available at the festival.  If using a generator only low sound/noise are approved as to not disturb guests or other vendors.
• Vendor must leave their booth space in the same condition upon leaving market.  There will be a minimum $200 fee charged for trash, damage, asphalt clean up, or grass repair.

Liability & Insurance:

• Business Liability Insurance is REQUIRED for this market.  Vendor must carry liability insurance and is solely responsible for all actions and liability inside and within six (6) feet of their booth.  
• Vendor must add Sun Poppy Markets & Events and Peitra Rice as additionally insured.  Upload or email the Liability Certificate of Insurance (COI) to SPME.  Information needed for your insurance:  Sun Poppy Markets & Events and Peitra Rice - 17063 Mountainside Drive, Soulsbyville, CA 95372
• SPME assumes no responsibility for lost, stolen, or damaged property.
  Vendor agrees to hold SPME and Peitra Rice harmless from all liability, including bodily injury, property damage, or any claim arising from Vendor’s participation.

Market Coordinator (SPME) Rights:

• SPME reserves the right to refuse participation/applications to any vendor, group, business, or organization.
• SPME does not guarantee market attendance, weather, or sales.
• SPME may approve similar or competitive vendors/businesses at their discretion.