Service Provider/Informational- Outside Booth

Thank you for your interest in being a vendor at the Sonora Christmas Artisan Fair, held Thanksgiving Weekend at the Mother Lode Fairgrounds in Sonora, California!

The fair will take place Friday, November 27 and Saturday, November 28, 2026, bringing together holiday shoppers, local artisans, and a festive community atmosphere full of Christmas cheer. 

• Outdoor vendors will set-up on Friday 7:00-9:30 am Trailers only, Wednesday or Thursday setup with prior approval from Management.
• Vendors should be set up and ready to go by 9:30 am each day.
• Vendors are chosen by Jury. *Vendor type will be limited.
• Your fees will not be collected until you have been approved.
• All Vendor Booths are required to be decorated for Christmas. Additional booth lighting is recommended. Please dress warmly in a festive holiday manner. * the old buildings are quite chilly.
• All communications for this event will be through this Eventeny site only.

Collier’s Events is hereafter referred to as Management. You and your company are hereafter referred to as Vendor.

• By submitting this application, Vendor agrees to the following:
• Vendor is responsible for obtaining all required licenses, permits, and approvals, and for collecting and reporting all applicable sales tax as required by local, state, and/or federal agencies.
• Vendor must comply with all published show hours, move-in, and move-out schedules. Early teardown or failure to comply may result in forfeiture of booth space without refund.
• Vendor must occupy their booth at least one (1) hour prior to show opening. Failure to do so may result in booth cancellation or relocation without notice or refund.
• NO SMOKING OF ANY KIND IN OR NEAR THE FAIR AREA.
• Management assumes no responsibility or liability for merchandise left on event grounds.
• Vendor is responsible for leaving the rented space in its original condition.
• Vendor must carry liability insurance and is responsible for all actions and liabilities arising from the operation of their booth, including an area extending six (6) feet beyond the booth space.
• Vendor must comply with all city, county, state, and federal laws.
• Illegal activities are strictly prohibited and will result in immediate removal without refund.
• Vendor agrees to hold Management harmless from all liability, including but not limited to bodily injury, illegal activity, property damage, or claims arising from Vendor participation.
• Management makes no guarantee of attendance or vendor sales performance.
• Subletting or sharing booth space is not permitted without written approval from Management.
• Management reserves the right to alter the floor plan or reassign booth space if necessary.
• Acceptance of a reassigned space fulfills this agreement with no further recourse.
• Management may rent space to similar or competing vendors and does not offer exclusivity unless stated in writing.
• Management reserves the right to refuse service to any individual or organization.
• Due to the nature of trade shows, Vendor assumes full obligation of the contract once accepted. All fees are non-refundable and non-transferable.
• Distribution of advertising materials outside your booth is not permitted without written approval.
• The SCAF name or logo may not be used or altered without written permission from Management.
   
  Submission of this application constitutes Vendor’s agreement to all regulations and conditions stated herein