45th Virginia Beach Christmas Market - 2026 Artist Application
About the application
2026 VIRGINIA BEACH CHRISTMAS MARKET APPLICATION - PLEASE READ BELOW
Hello! Thanks for your interest in our 45th Annual Virginia Beach Christmas Market! PLEASE REVIEW THIS ARTIST RESOURCE GUIDE: BEFORE YOU APPLY BY CLICKING HERE:
22940-document-6h45bvrj54s21762690924-1200.pdf
COMMUNICATIONS
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To ensure you don’t miss important updates—such as application status, payment reminders, booth assignments, exhibitor guides, or last-minute show information—please add this email address to your safe senders list or address book.All messages between you and EMG remain attached to your application in Eventeny. If you can’t find a previous email, simply log in to Eventeny, go to your Messaging Inbox, and you’ll be able to view all past conversations in one place.
Agreement:
By signing this application, you agree to the parameters listed above and have your booth balance paid in full by June 16, 2026.
About the event
Terms & Conditions
TERMS & CONDITIONS
Events Management Group - Exhibitor Application
Terms of Agreement
SHOW MANAGEMENT RESPONSIBILITIES: Events Management Group, Inc. (EMG) will present the shows indicated on this Application/Contract at the locations and on the dates indicated. The locations, dates and floor plans are subject to changes. There may be additions or deletions from this listing and any such changes shall not affect the remainder of this contract. EMG will
provide general lighting, properly-sized pipe and draped booth, exhibit sign bearing the name of the Exhibitor, Exhibitor badges, heat and security service. All other services, i.e. electricity, must be ordered in advance by the Exhibitor on the Application/Contract.
ACCEPTANCE, FEES, PAYMENT PROCESS & DEADLINES: Once Exhibitor has been approved and accepted, the Application/Contract constitutes a legally binding agreement with EMG for the checked events only.
EXHIBITOR RESPONSIBILITIES: Exhibitor shall apply for each event with accurate information about themselves, statements about their body of artistic work, and shall attach photos of work that they have created. Exhibitors who submit photographs with their application that are found to be work of another artist or taken from another source that does not belong to the applicant will be considered fraudulent, their application will be rejected, and the Exhibitor will no longer be allowed to apply for participation at any of EMG's events. Exhibitor shall be liable for delivery, handling, erection and removal of his own display and materials. It is the responsibility of the Exhibitor to check tables and table legs before setting up his display. The registered Exhibitor must be present during all hours of the Event and will be expected to exhibit/display and discuss his business as represented and described in the Application/Contract. Only products created by the participating exhibitor and represented in the photographs that were submitted in the applicaiton can be sold at event. Exhibitor's booth display must also be as represented in the booth photo that was submitted with the application. Booth Displays Exhibitis are to be in keeping with the overall family-oriented theme of the show. Spaces are not transferable and cannot be partially or totally subleased. If Exhibitor requires electricity for their booth, it shall be obtained by The Dulles Expo Center. No other alternative power sources are allowed except a power bank that can fit in a pocket. Exhibitor is to issue Helper name badges to those actively working in their booth. All sales, publicity and promotion activities conducted by the Exhibitor must be confined to his space. Aisle space belongs to Show Management, therefore, no chairs are allowed in aisles. Carnival tactics and the use of a public address system is forbidden. Animals are not permitted in the facility. Exhibitors' booth exhibit must remain intact until the scheduled conclusion of the show. No signs, tags or stickers such as "SALE", "DISCOUNTS", "1/2 OFF", shall be permitted.
LAWS & FACILITY POLICIES: All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed and enforced. No alcoholic beverages of any type are allowed in Event or on Facility grounds. Lighted candles, open flame, flame wicks, incense, straw, hay bales, live Christmas trees and/or live greenery are prohibited. No exhibit display shall have a roof system or tent canopy that would impede the fire sprinkler system in any way. All tents frames must have flame retardant certificate. No spraying or use of chemicals such as lacquer, paint, stain, etc. permitted inside the Facility. Smoking and helium balloons are prohibited. Large Batteries to power lights are prohibited. Only power banks that can fit in a pocket are an acceptable independent power source
INSURANCE AND LIABILITY: Exhibitors who desire insurance on their exhibits must purchase their own at their expense. Nether EMG, other Exhibitors nor the Event Facility will assume responsibility for Exhibitors or their employees personal injury or property lost by theft, robbery, accident, fire or damage. Exhibitor agrees not to be a party to any action, suit or claim against Show Management or Event Facility. Exhibitor will not allow any part of its exhibit to damage or otherwise interfere with other exhibits, space or general premises and outside grounds and will indemnify and hold harmless EMG, other Exhibitors or the Facility in the event such damage may occur, whether through the act or omission of Exhibitor, its employees, agents, guests or from any other source. Also, in case the space shall not be available for the Event due to war, terrorism, catastrophic weather, government action or order, act of God, fire, strikes, labor disputes or any cause beyond the control of EMG, Exhibitor waives any claim for damages or compensation except for the pro-rata return of the space rental paid for that period of time which was not available for use, less expenses incurred by EMG in connection with the Event. Should EMG, in its sole discretion, consider it inadvisable to hold the Event at the time and place herein provided, EMG may at its option, terminate this agreement, return the sums paid by Exhibitor and there shall be no further liability on the part of either party to the other. Upon written notice to the Exhibitor, EMG shall also have the right to change the date and place the Event is to be held. The Promoters or the Promoter's estates will not be liable for any refunds or damages due to death or incapacitation due to accident or illness in advance or during any Event dates, resulting in the Event to be canceled. Any legal action necessary for the enforcement of this Contract will be conducted in the City of Virginia Beach Court System.
SECURITY: Show Management will provide 24 hour security service during Event. Show Management will not be responsible for, nor be liable for losses or damages of any kind. No one will be permitted in the building after closing hours. Exhibitors must not enter or inspect merchandise in an unattended booth. Exhibitors are not to photograph other Exhibitor's merchandise.
AMENDMENT AND TERMINATION OF CONTRACT: EMG shall have full power to interpret and/or amend these Rules & Regulations which in its discretion shall be in the best interests of the Event. This agreement may be terminated by EMG at any time on the breach of any of the conditions by the Exhibitor, and thereupon all his rights hereunder shall cease and terminate, and any payments made by him in account prior to said termination shall be retained by EMG as liquidated damages for such breach, and EMG may remove exhibit and all items associated with it from Event and Facility and resell said space.
CANCELLATION POLICY: Exhibitor must notify Show Management immediately of cancellation, both verbally and in writing. All deposits are non-refundable. No refunds will be granted within 90 days of the show. Deposits and payments are not transferable to another Event. Exhibitor must be registered two hours prior to show opening. If not, the assigned space will be filled by other applicants on stand-by notice, and no refund will be given. Cancellations on set up days due to vehicle breakdowns or other delays should be reported to EMG immediately (757) 417-7771.
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Related files
Prices
| Application fee | $25.00 | Non-refundable | |
| Deposit | $100.00 | Your $100 deposit will NOT be charged unless you are selected to participate. | |
| 10x10 Booth | $450.00 | Price: The Normal 10x10 booth price is $550 Therefore, the booth price listed above of $450 reflects the Deposit being paid at the time of acceptance. Booth Description: A 10x10 booth is 10 feet long and 10-feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth. PLEASE BE SURE that if you want your 10x10 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart" | |
| 10x15 Booth | $645.00 | Price: The Normal 10x15 booth price is $745 Therefore, the booth price listed above of $645 reflects the $100 Deposit being paid at the time of acceptance. Booth Description: A 10x15 is 15- feet long and 10-feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth. PLEASE BE SURE that if you want your 10x15 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart" | |
| 10x20 Booth | $890.00 | Price: The Normal 10x20 booth price is $990. Therefore , the booth price listed above of $890 reflects the $100 Deposit being paid at the time of acceptance. Booth Description: A 10x20 is 20 feet long and 10-feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth. PLEASE BE SURE that if you want your 10x20 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart" | |
| 10x30 Booth | $1,345.00 | Price: The Normal 10x30 booth price is $1445 Therefore , the booth price listed above of $1345 reflects the $100 Deposit being paid at the time of acceptance. THERE IS A LIMITED NUMBER OF 10X30 BOOTHS AVAILABLE. Booth Description. : A triple booth is 30-feet long and 10-feet deep. All booth spaces come with a 10-foot-high back drape and two 3-foot-high side drapes to separate each booth . PLEASE BE SURE that if you want your 10x30 booth on a corner, that you select the corner tab below ($50 charge) and add it to your "shopping cart". Corner are limited for 10x30 booth spaces. | |
| Corner Fee - Choose Booth Size 1st- Read Description Below | $50.00 | Corner fees are for those exhibitors who would like to be placed on a corner for extra exposure. This essentially creates two selling sides for the exhibitor. We recommend not ordering extra drape or setting up a panel on the open corner side so that your booth can be seen from many different directions. | |
| 8-Foot Table | $20.00 | Table Rental: IMPORTANT! These tables DO NOT come dressed (with table cloths on them.) Please make sure you bring table coverings for ALL your tables. All exhibitor tables must be covered to the ground on all 4 sides in an attractive manner. Please and Thanks! The dimensions of the 8-foot tables are 24" x 96". PLEASE NOTE THESE RENTAL TABLES AT THE NOVA CHRISTMAS SHOW ARE NOT AS WIDE AS THE TABLES RENTED AT OUR VIRGINIA BEACH SHOWS. Please adjust your table coverings accordingly! | |
| 6-FootTable | $20.00 | Table Rental: IMPORTANT! These tables DO NOT come dressed (with table cloths on them.) Please make sure you bring table coverings for ALL your tables. All exhibitor tables must be covered to the ground on all 4 sides in an attractive manner. Please and Thanks! The dimensions of the 6-foot tables are 24" x 72". PLEASE NOTE THESE RENTAL TABLES AT THE NOVA CHRISTMAS SHOW ARE NOT AS WIDE AS THE TABLES RENTED AT OUR VIRGINIA BEACH SHOWS. Please adjust your table coverings accordingly! | |
| Side Drape Left | $20.00 | Each booth has a back drape that is 10' high and runs the length of the booth in sections of red and white fabric. However, if an exhibitor wants to close in, or "wall in" their booth, they can rent side drape for $20 per section. This is a rental of a side drape placed on the left of your booth. All side drape is white. Please keep in mind that if you wall in your booth, and the hall is filled with customers, your booth will have somewhat limited visibility. People will not be able to see your inventory unless they are right in front of your booth. | |
| Side Drape Right | $20.00 | Each booth has a back drape that is 10' high and runs the length of the booth in sections of red and white fabric. However, if an exhibitor wants to close in, or "wall in" their booth, they can rent side drape for $20 per section. This is a rental of a side drape placed on the right of your booth. All side drape is white. Please keep in mind that if you wall in your booth, and the hall is filled with customers, your booth will have somewhat limited visibility. People will not be able to see your inventory unless they are right in front of your booth. | |
| Solid White Drape - Back of Booth | $20.00 | Each booth has a back drape that is 8' high and runs the length of the booth in sections of red and white fabric. (See photo "EMG Christmas Booth Set Up" in the "Related files" section of your application.) Occasionally an exhibitor would prefer plain white drape instead of the mix of colors, so we set a white drape up with pipe that is self standing just in front of the existing colored drape. The reason for this is because the white and lavender drape acts as a back drape for both your booth and your neighbor behind you. Occasionally artists would like to bring their own drape for the back of the booth, and need an armature to hang it on. Lastly, sometimes an artist needs to hang items (like a quilt) at the back of their booth, and only items under 5lbs can be hung from the existing back drape (like a banner) so a second, self-standing pipe & drape is ordered and set up for this purpose. All side & back drape special ordered like this is white. | |
| Chair | $5.00 | Rental of a folding chair with padded seat. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Please list your Facebook account name (business account preferably if you have one) & Instagram handle so that we can tag you in potential Social Media Promotions. Be sure to like our facebook page (Virginia Beach Christmas Market) so that we are able to potentially tag you!
- Please Attach a Booth Photo
- Name of Partner, Spouse or Collaborative Artist
- Second Phone Number Not Listed Above
- Description of Work & Techniques Employed: Please describe what you create, HOW you handcraft your body of work, tools and techniques you employ, materials used, and what makes your handcrafted creations original, unique or unusual.
- Please list all items you handcraft & wish to sell with their price. If it is easier you may include an additional sheet for your inventory list if necessary. See question #16 to do this.
- From Question 15: If it is easier you can attach a document which lists all items you handcraft & wish to sell with their price.
- Please Choose Your Medium Category
- Artist Statement - Please state what inspires you or draws you to this medium you excel in and how you have become trained to excel in this medium. Feel free to add how your creative story began and anything else that might interest customers. This statement will be used in our social media promotions.
- I certify that my work is not "Buy-Sell" or Production work and completely handcrafted in the United States by me or with the assistance of the partner or collaborative artist listed on this application.
- By signing your name, you agree to our terms and conditions.
- Please list a three word statement that describes your work for our program.
- When would you like your balance to be charged?
- How Did You Hear About Us?
- If you chose "Recommended by Another Artist" above, please tell us who.
Picture requirements
- Minimum pictures required: 5
- Show more
