Westy Family Fun Pop-Up with Total Beverage

1. ALL FOOD VENDORS MUST HAVE A CURRENT JEFFERSON COUNTY TEMPORARY FOOD VENDOR LICENSE OR A COLORADO RETAIL FOOD LICENSE FOR MOBILE UNITS

   If a vendor does not have a License they should be instructed to contact Jefferson County Public Health for further information. Unapproved vendors found during inspections may be required to immediately cease operations! **Note: All coordinators are responsible for ensuring ALL vendors are properly licensed.

Westminster business license per the permit regulations needed!

Westminster - all food trucks must have a City Business License, all pertinent health department requirements (in this case it will be Jefferson County), and a City of Westminster Fire Department Inspection/Certification.  Licensing will be inspected day of the event.

Health Certificate:
Food Vendors must possess a valid Health Certificate issued by any county within the State of Colorado.

Fire Safety Compliance:
All food trucks are required to be inspected and permitted.  Proof of current fire safety inspection and permit must be provided prior to participation.

Get ready for an unforgettable day at the Westy Family Fun Pop Up. We’re bringing the fun with a lively kids zone, food trucks, vendors, free samples from Total Beverage, and so much more. Enjoy delicious bites, sip on your favorite alcoholic free samples, and soak up the festive vibes. • Tons of food trucks & local vendors
• Family-friendly kids zone
• Prizes & giveaways
• Free beverage samples 

Stay for the fun! All ages welcome. 

Terms & Conditions

Event Date: September 13th, 2025
Event Hours: 12:00 PM - 6:00 PM
Vendor Check-In Time: 11:00 AM
Vendor Setup Deadline: 11:30 AM (Vendors must be ready by event start)
Vendor Teardown Time: 6:00 PM - 7:30 PM (Vendors must be off premises by 7:30 PM)
Vendor Requirements: Vendors must remain open and staffed for the full duration of the event (12:00 PM – 6:00 PM) and stay in their designated space until event closing.
 
Booth Space Details:

Booth Size: 10ft x 10ft.
Booth Assignment: Vendors will be able to choose their spot from the event map, which will be posted soon. Booths will be first-come, first-serve, so be sure to select your preferred spot as soon as the map is available.
Setup Requirements: Vendors are responsible for their own booth setup and must maintain their space in a clean and sanitary condition throughout the event. Please leave your space clean at the end of the event. No trash should be left behind. No electricity or WIFI provided
Prohibited Activities: No smoking or alcohol consumption by vendors within the event area.
 
Payment & Cancellations:

Payment: All payments must be made via credit card.
Cancellation by Vendor: Vendors must notify EVE at least two weeks prior to the event if they cannot attend. Failure to do so will result in a $100 no-show fee, and no refunds will be issued.
 
Giveaways:

Giveaway Requirement: Each vendor must provide a giveaway valued between $15 - $25 or more. Suggested giveaways include items like a free week at your facility, a free service (e.g., dental cleaning), a bottle of wine, or gift cards. These giveaways will be used in a raffle at the end of the event, and attendees must visit all booths to be eligible.
 
Licensing & Insurance:

Licensing & Permits: All vendors must comply with city, county, state, and federal regulations, including securing necessary licenses and permits for the sale of their products. Vendors must provide copies of any required licenses or certifications along with their application. Elevate Vendor Events is not responsible for any violations of these regulations by vendors.
Insurance for Food/Beverage Vendors: Food and beverage vendors must provide proof of commercial general liability insurance in the amount of $1,000,000 and submit a waiver of liability indemnifying Elevate Vendor Events, its board, volunteers, and employees against any claims arising from vendor participation. Vendors must name Elevate Vendor Events as an additional insured on their insurance policy.

1. ALL FOOD VENDORS MUST HAVE A CURRENT JEFFERSON COUNTY TEMPORARY FOOD VENDOR LICENSE OR A COLORADO RETAIL FOOD LICENSE FOR MOBILE UNITS

   If a vendor does not have a License they should be instructed to contact Jefferson County Public Health for further information. Unapproved vendors found during inspections may be required to immediately cease operations! **Note: All coordinators are responsible for ensuring ALL vendors are properly licensed.

 Sampling & Product Restrictions:

Sampling: Vendors may offer samples of their products, provided they adhere to Colorado’s market sampling guidelines. Vendors must maintain proper hygiene and sanitation while sampling.
Prohibited Products: Vendors may not offer cannabis or mushroom samples at the event.
 
Fees, Taxes & Responsibility:

Taxes & Permits: Vendors are responsible for their own taxes, insurance, and health permits. Elevate Vendor Events will not be held liable for any vendor's failure to comply with tax obligations or permits.
Sales Responsibility: Vendors are responsible for collecting and remitting applicable local, state, and federal taxes.
 
Vendor Selectivity & Enforcement:

Event Selectivity: Elevate Vendor Events reserves the right to exclude any vendor or product from the event based on event demand, health codes, applicable laws, or at the discretion of the Board of Directors.
Rules Enforcement: Any violations of the event’s rules should be reported to the Event Marketing Coordinator. Violations may result in expulsion from the current and/or future events.
 
By signing up for the Westy Family Fun Pop Up, you agree to abide by these Terms & Conditions. We look forward to your participation in this exciting event!