VENDOR APPLICATION FOR SMALL BUSINESSES

PLEASE REVIEW ALL INFORMATION ON THIS APPLICATION BEFORE SUBMITTING

DECEMBER 1ST - NO MORE AVAILIBILITY

DECEMBER 6TH - NO MORE AVAILIBILITY

DECEMBER 8TH - NO MORE AVAILIBILITY

DECEMBER 13TH - NO MORE AVAILIBILITY

DECEMBER 15TH - NO MORE AVAILABILITY

DECEMBER 20TH - NO MORE AVAILABILITY 

DECEMBER 22ND - NO MORE AVAILABILITY

DECEMBER 27TH - 4 SPACES REMAINING

DECEMBER 29TH - 4 SPACES REMAINING

Thank you for your interest in participating in our 4th annual Spectacular Holiday Markets!

About the Huntington Holiday Spectacular

The Huntington Village BID is excited to partner with Northwell/Huntington Hospital for the 2024 Huntington Holiday Spectacular, running from November 30th to January 2nd, 2025. This beloved tradition brings the community together with picturesque photo opportunities, enchanting light displays, art markets, live performances, and events like the Menorah Lighting and a toy drive. Join us for a celebration filled with joy, hope, and the magic of the holidays! For more information, follow @huntingtonholidayspectacular.

EVENT INFORMATION

DATES:

• • Sunday, December 1st | 12-5 PM
  • Friday, December 6th | 5-9 PM
  • Sunday, December 8th | 12-5 PM
  • Friday, December 13th | 5-9 PM
  • Sunday, December 15th | 12-5 PM
  • Friday, December 20th | 5-9 PM
  • Sunday, December 22nd | 12-5 PM
  • Friday, December 27th | 5-9 PM
  • Sunday, December 29th | 12-5 PM

• LOCATION: Wall Street, Huntington, NY 11743

• IMPORTANT: All event dates are rain or shine.

APPLICATION DETAILS

THIS APPLICATION IS SPECIFICALLY FOR SMALL BUSINESSES working in the following industries:

• Apothecary
• Bath Products
• Boutique Stores (multiple categories of items)
• Floral Designer
• Furniture
• Home Decor
• Pet Accessories
• Wellness Products

If your business doesn't fit into these categories, please visit our website at www.coloredcolors.com/huntington-spectacular for other application options. There are a total of three applications available for this event.

PLEASE NOTE VENDOR FEE IS PER DAY -  SELECT NUMBER OF DAYS AT CHECKOUT

VENDOR SPACE

For this event, each vendor receives placement within one of the holiday huts.

Holiday Huts:

• • Location: On the North side of the Huntington Holiday Spectacular
  • Size: 12FT x 12FT
  • Each hut is lit and offers limited electric access for low-voltage lights. No generators allowed.
  • Huts will be furnished with two 6FT folding tables and branded tablecloths (not optional).
  • Vendors have additional space for another table, grids, or displays.
  • Vendors can split the hut with another vendor, but must notify us within this application.

SELECTION PROCESS

We prioritize applications based on submission time and aim for a diverse vendor selection. No spaces are held, so apply early!

IMPORTANT: There are only 12 spaces per event date. Availability will be updated regularly.

VENDOR FEE INCLUDES:

• Two 6-foot tables with branded tablecloths
• Assigned Holiday Hut
• Commemorative event lanyard
• Personalized digital flyers
• 2-3 professional event photos
• Prioritized customer service

PLEASE NOTE:

• The event does not provide Wi-Fi for vendors.
• APPLICATION DEADLINE: November 1st or until all spaces are filled
• CANCELLATION POLICY: Please review our terms and conditions.

YOUR SUPPORT MATTERS

Your vendor fee contributes to:

• Staffing
• Independent musicians
• Media coverage
• Community-wide marketing
• Advocacy for Arts & Culture
• Independent public arts projects

APPLICATION REVIEW AND FEES

• Applications are reviewed within 24 hours. If approved, your card will be charged. There's no application fee.
• IMAGE REQUIREMENTS: Please upload high-quality product photos that are at least 1000 pixels wide.

COMMUNICATION

All communication will be conducted through EVENTENY. Please download the app.

REASONS FOR APPLICATION REJECTION

• Past no-shows at Colored Colors events
• Rude or negative communication with staff

We appreciate your interest and look forward to reviewing your application!

Contact Information:

• For questions, please contact: events@coloredcolors.com

 LIABILITY AND RESPONSIBILITY

• Colored Colors is not liable or responsible for any accidents, incidents, lost, stolen, or damaged goods occurring during the event.
• We encourage vendors to inquire about temporary event insurance with our team.
• Each vendor is responsible for their own products, space, and sales.
• Colored Colors does not take a commission on sales and is not responsible for a vendor's sales performance. Lack of sales is not grounds for a refund or credit.
• We actively market the event to ensure a positive experience for participants and patrons.

REFUND POLICIES (EFFECTIVE JANUARY 1ST, 2024)

Rain Date Policy:

• RAIN OR SHINE, this event is a go! There are no rain dates scheduled. However, please note that scheduled dates may be postponed only in the case of extreme weather conditions. Extreme weather includes severe storms, lightning, or any other conditions that could jeopardize the safety and enjoyment of our attendees. Your safety is our top priority, and any changes due to extreme weather will be communicated promptly. 

Full Event Cancellation:

• In the event of a full cancellation due to unforeseen circumstances beyond our control (e.g., accident, riot, strike,epidemic, natural disaster), the event will be postponed.
• Vendors will receive a FULL CREDIT valid for one year from the cancellation date.

Vendor Cancellation:

• In the event of a vendor cancellation within 60 days of the event, the reason will be reviewed by our team and a 100% vendor credit may be issued, valid for one year from the cancellation date.
• Last-Minute Vendor Cancellation (within 30 days of the event): The reason will be reviewed by our team. Depending on the circumstances, a 50% credit may be issued, valid for one year from the cancellation date.
• Please note that cancellations do not guarantee full refunds. All requests will be reviewed.

Credit Exceptions:

• Credits may have exceptions for certain events due to specific contractual agreements with our partners.

By signing this application, you agree to these Terms & Conditions, including the Refund Policies. These policies have been updated due to various unforeseen events and inconsistent weather in 2023. We strive to maintain clear communication and provide the best possible experience for all participants.

We look forward to the opportunity to work with you!