- All vendors participate in this craft market at their own risk and release Favored Conferences and Events, LLC, their team, non-profit partners, volunteers and the venue of all liability that may arise from and during the event set up, duration and tear down.
- All transactions between the Vendor and customer are the responsibility of the Vendor. Vendors must have their own change funds. ATMs will not be present on the property.
- All vendor spaces are required to be staffed by at least 1 individual who is 18 years old or older at all times.
- All spaces must be staffed by vendor staff (volunteers, employees, etc) at all times. Failure to do so could result in theft or damage to the space. Favored Conferences & Events, their team, the non-profit volunteers, and the venue are not liable or responsible for any theft, damage, etc to a space.
- No live animals or pets are allowed within the vendor space. ESA/Service dogs wearing certified vests are welcome.
- Vendor is responsible for set-up and break-down according to procedures set forth by the market.
- Upon breakdown, the space must be left in the condition it was originally found in. No trash or left over items should be there.
- No refunds or credits will be given. This is a rain or shine event. *Cancellation for severe weather only.
- Vendors must provide their own tents, but must remain in the 10'x10' space assigned.
- Vendors are responsible for the removal of surplus products, booth parts, trash, etc.
- Vendors must keep all personal items and products within their designated space.
- Vendors must supply their own table, chairs, tent or other display materials.
- Spaces will be assigned by organizers and will be 10' x 10' per vendor.
- All vendors are outdoors.
- Merchandise and marketing must remain in the space at/around the table. All materials, storage and operations must occur within the space.
- Electricity is unavailable and must be provided by the vendor if needed.
- The person/organization who applied for the space & created the items on display must staff their own booth and have coverage during breaks. Vendors cannot share spaces with an unapproved vendor. This will be terms for removal.
- Layouts will be provided prior to the event, so that you are aware of your approximate location/number prior to event day.
- No helium balloons are allowable, no open flames, and no staking into the ground by tents, signs, products.
- Tents must be weighted down by sandbags or other weights. No signs larger than yard sale thin stakes can be used in the ground.
- Vendors may use volunteers to assist with Load-in, but Volunteers are not responsible for any damage or loss to the products, supplies, set up materials for any vendor. Vendors can choose NOT to use support of non-profit volunteers.
- Restrooms are located onsite at the park.
- Vendors should not pack up until the conclusion of the market at 3:00p.m. Vendors leaving early could jeopardize participation in future markets.
- Failure to show to vend without proper notification of 1 week may result in not being allowed to show at future markets.
- Tobacco and alcohol are prohibited.
- Vendors are encouraged to engage with attendees and be proactive while in their booths.
Social Media and Marketing
Favored Conferences and Events will work to diligently advertise the event. We want to expand your business and ours so that the event will be a success. We cannot promise attendance but will work to advertise.
We encourage vendors to market and share the event through socials and word of mouth.
Urgent Communication
Sometimes extreme and dangerous weather may cause a delay in starting the event. If that happens, we will communicate immediately with you via email and/or text. To ensure you receive our communication, please make sure your cell number and email are correct in the application. Monitor them often the day of the event. If emerging, dangerous weather occurs during the event that causes it to close early, you will receive notification as soon as possible. *Please mark emails from info@favoredevents.net and eventeny as safe and not spam. Communication will come from a member of the Favored Conferences and Events Team.
PROHIBITED ITEMS
Commercial and resale items; items that can shoot a projectile; weapons, illegal items or services, beverages of any kind (outside of approved food truck vendors). Non-food Vendors may not provide food or drink to customers that can be consumed on site, excluding candy. Handcrafted food vendors are permitted to provide samples of your product. The food sample should include no more than a half-ounce of product and one chip, cookie, pretzel, etc. that fits in the 1 or 2 ounce cup. Food trucks are not accepted within this application. No confetti and no open flames are allowed. Please respect the park grounds.
ALLOWABLE ITEMS AND SERVICES
Acceptable products & services for Vendors include, but are not limited to: Artwork, Crafts, Jewelry, Clothing, Kitchen and Home Decor, Toys, Pet Products, Interactive Art experiences, Food, and other
NC Sales Tax
Per N.C. Gen. Stat. §105-164.4(c) all Vendors selling merchandise MUST have a NC Sales Tax ID# to participate in this event and are asked to display the NC Sales Tax ID# in their vendor area. All vendors will be responsible for their own collection and reporting of sales tax to the NC Department of Revenue Sales and Use Tax Division.
Vendors who are purely informational, educational, or not selling merchandise can notate this in their application as this will not apply.
Parking
Load-in instructions will be sent out closer to the event. We ask that all vendors once unloaded, park in public lots across the street. Cars must be moved to the public lots across the street to allow spot for our shoppers! Cars must be moved prior to the event start time by 9:30 a.m.
Set-up
The event is from 10:00am-3:00pm.
Set up will be from 8:00am-9:30am.
Specific load-in instructions will be emailed out closer to the event. Someone will help direct you to your vendor spot.
Vendors must be set up by 9:30am.
Teardown can begin at 3:00pm.
Problems/Issues
If there are any problems/issues, please bring them to the attention of the Favored Conferences and Events Team who will be onsite during the entire market. Staff will attempt to resolve any concerns in a professional manner.
Any vendor not following rules and guidelines by the organizers will be removed and escorted out by organizers.
ADDTIONAL TERMS AND WAIVER OF LIABILITY
Market vendors, employees, and partners are expected to positively represent the market and abide by all rules set forth by market organizers (Favored Conferences and Events). Organizers can adjust and provide additional policies as needed for the safety and proper management of the facility and event or to abide by venue or municipal policies.
At no time should vendors engage in illegal activities or inappropriate behavior. Vendors are not allowed to sell/provide/or have in their possession any alcoholic beverages or tobacco products as this is an alcohol-free event and a tobacco free venue. Organizers, partners, sponsors, and venue are not held liable for any items sold that violate copyright, trademark or infringement laws.
The organizers, partners, sponsors, venue and other related market providers will not be held responsible for any injury, illness, loss or damage that may occur to the vendor, its employees/volunteers, or property prior to, during or subsequent to the period covered by the vending contract. The vendor agreeing to the contract below expressly releases all of the aforementioned parties from any and all claims from such loss, damage or injury.
The applicant shall indemnify and hold Favored Conferences and Events, the Town of Kernersville, Kernersville Parks and Recreation, organizers and partners harmless from and against any and all claims for personal injuries, death, damages, costs, and/or any part of the area thereof by the applicants, or his employees, volunteers, partners or associates.
This event may be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Favored Conferences and Events.
INSURANCE
ALL Vendors are required to hold Liability Insurance for the day of the market.
As we continue to increase the accessibility, safety, and security of attendees, vendors, and staff, we will only require the submission of Certificate of Liability Insurance from Food Trucks and Beverage Vendors; however, we ask that each vendor has a Certificate of Insurance. Your coverage must be in the amount of $1,000,000 (minimum) or more.
Favored Conferences and Events, LLC must be named as additional insured on the policy of the proof of insurance (Certificate of Liability Insurance).
