Application deadline has passed
Application
Kawaii Kon 2024 Dealer's Room Application
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Deadline: Mar 29, 2024 11:00 pm (GMT-10:00) Hawaii
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date_range
Date: Mar 29, 2024 9:00 am - Mar 31, 2024 7:00 pm (HST)
place
Honolulu, Hawaii
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$70.00 - $8,000.00
About the application
- Kawaii Kon will be held March 29-31, 2024 at the Hawaii Convention Center located at
1801 Kalakaua Ave, Honolulu, HI 96815 - The Dealer’s room will be located inside Kamehameha Halls in the Hawaii Convention Center
- Kawaii Kon saw over 20600 unique attendees for the 2023 show.
The Kawaii Kon program guide is distributed to over 20,000 attendees, and is a great way to advertise your company! If you are interested in having an ad, contact the Kawaii Kon marketing team at info@kawaiikon.com. Booth Pricing
Each booth consists of one 10’ x 10’ section and includes 1 table (at least 6 foot) and 2 chairs.Single booth space
$1100
2 Badges Included Exhibitor Membership Pricing
Your first booth comes with 2 Exhibitor Memberships to the convention. Each additional booth adds 1 free Membership. You must indicate you want these Memberships on the application. Up to 4 additional Memberships may be purchased for $70 each and must be indicated on this application (no exceptions).If you need to purchase additional Exhibitor Memberships, they will be available for $100 each. Purchasing badges at the show will be at the additional Exhibitor Membership Price, so it is advantageous to purchase your badges early. A maximum of 10 Exhibitor Memberships will be allowed per Dealer. Booth Cancellations
If you decide to cancel your booth, notify us immediately. Booth refunds are approved on a case by case basis. Approved refunds will receive their money minus a 10% processing fee if we are able to resell the booth. Failure to check in by 9am Friday will result in forfeiture of your purchased spaces. Transfers or Refunds will not be given after February 15th. Shipping to Kawaii Kon
Do you have a lot of merchandise to transport? We will provide info on how to ship items to the show closer to the event. Weapons Vendors - NEW POLICY 2024
Vendors may only sell weapons via mail order. All displays must be inside plexiglass cases as well as secured in a manner that attendees cannot remove the weapon. Attendees may not handle or touch any metal weapons at any point. Booth Placement 2024
All dealers will be rotated each year. The three areas will be the front one third, the middle, and the back one third of the room. If there is a particular layout out you would like for your booths, or someone you would like to be place near/away from, we encourage you to let us know when filling out your application.
Banned Items
These items cannot be sold under any circumstances at Kawaii Kon:
- Any goods and services deemed illegal under the laws of the United States of America, the state of Hawai‘i and the City and County of Honolulu.
- This includes unlicensed Music CDs, Video CDs, DVDs, Blu-Ray Discs, Computer and Video Game software)
- Unlicensed pins, Wall Scrolls, Toys, Plush, Pillows, Models (Resin or Vinyl kits), Decals, Stickers, and Posters that are not properly marked and labeled with the appropriate copyright information
- Themed apparel from unlicensed work
- Hats, Headbands, Shirts, Reusable Face Masks, etc
- Weapons
- Real metal, throwing, and firing weapons
- Adult Materials
- Non-Anime Cosplay and Manga Material
We request that all participants of Kawaii Kon please be fully vaccinated against COVID-19. We have not yet determined our exact COVID-19 policies, but VENDORS must follow all sanitation protocols established for the convention such as wearing a mask and using hand sanitizer. We will provide updates via email and upon checking in. If you are feeling sick the week of the convention or have been exposed and are not vaccinated, please stay home. We will transfer your table to next year.ITS COMPLICATED is not responsible in any manner for any risks related to COVID-19 in connection with the event. The World Health Organization has classified the COVID-19 outbreak as a pandemic and that COVID-19 is a highly contagious and dangerous disease, and that contact with the virus that causes COVID-19 may result in significant personal injury or death regardless of vaccination status. Kawaii Kon is complying with all state, local, and Hawai’i Convention Center safety protocols regarding COVID-19. For more information regarding the Safe Oahu Response Plan (formerly Honolulu’s Tier System), please visit the Safe Oahu website HERE:https://www.oneoahu.org/safe-oahu-response-plan
About the event
Terms & Conditions
ITS COMPLICATED, LLC agrees to provide roughly 10’ x 10’ vendor booths and Exhibitor Memberships to the convention.
ITS COMPLICATED, LLC agrees to be responsible for promoting the show. ITS COMPLICATED, LLC makes no representations as to the number of attendees and/or customers who will be in attendance.
Subletting of tables is not permitted.
Each application will be processed on a first come-first service basis.
Vendor shall be responsible for the actual setup and breakdown of its displays, loading and unloading their own materials, and cleanup of their assigned booth space. This includes dismantling of displays, packing and transporting materials, and disposing of any refuse or unwanted items. Vendors who do not properly clear their booth space by the close of the convention may be subject to a fine of up to $500.
ITS COMPLICATED, LLC shall not be liable for any loss or damage to Vendor’s property or for any personal injury suffered by Vendor or any of its agents.
There is to be no smoking or otherwise burning of objects within the Vendors’ Room at any time.
All vendors shall have a signed copy of the ITS COMPLICATED, LLC Vendor Exhibition Contract (this document) on file with ITS COMPLICATED, LLC. No vendor shall be allowed to sell merchandise or services at the convention facility without having a signed copy of file with ITS COMPLICATED, LLC. The convention facility shall be deemed to mean any function space used by the VENUE.
Selling of items by Vendors on convention grounds, which includes the stated event location and adjoining facilities, their parking lots, other than the Vendors’ Room or any other designated area noted by ITS COMPLICATED, LLC is NOT allowed during the weekend of any ITS COMPLICATED, LLC event. This includes the selling of items inside Hotel rooms, lobby, or its facilities. Vendors who fail to comply will be ejected without warning and without refund.
Vendors may play audio devices at moderate volume. ITS COMPLICATED, LLC reserves the right to determine the definition of ‘moderate volume.’ Furthermore, ITS COMPLICATED, LLC also reserves the right as to what audio content may be played during the hours of operation of the Vendors’ Room.
All vendors must claim their booth space before Friday March 29, 2024 at 10:00 AM. Booths which have not been claimed by that time may be resold at the sole discretion of ITS COMPLICATED, LLC. Booths that are cancelled without thirty (30) days written notice shall not be refunded or transferred. Booths that are cancelled prior to thirty (30) days before the convention may be partially refunded if ITS COMPLICATED, LLC can resell the booth. Vendor agrees to hold the convention harmless for any lost investments or revenues as a result of either (a) unclaimed or (b) cancelled tables.
All vendors certify that they have complied with all federal, state, and local policies regarding the collection of any and all required taxes.
All vendors certify that have complied with all federal, state, and local policies regarding obtaining valid licenses required to participate as a vendor.
All vendors will obey federal, state, and local laws and ordinances regarding the sale of material that, intentionally or unintentionally, infringes upon the trademarks or copyrights of another party. Any vendor selling materials which infringes upon the trademark or copyright of another party may be ejected without warning and without refund. ITS COMPLICATED, LLC reserves the right to inspect and/or eject questionable material at any time. This includes, but is not limited to, the following products or companies: Bootlegged videos Fan-subbed videos Bootlegged (burned) audio CDs, VCDs, and DVDs Burned or Bootleg video games (e.g. PlayStation, Dreamcast) Bootleg Carts (e.g. Nintendo GBA)
Banned Items
These items cannot be sold under any circumstances at Kawaii Kon:
Any goods and services deemed illegal under the laws of the United States of America, the state of Hawai‘i and the City and County of Honolulu.
Unlicensed pins, Wall Scrolls, Toys, Plush, Pillows, Models (Resin or Vinyl kits), Decals, Stickers, and Posters that are not properly marked and labeled with the appropriate copyright information
Themed apparel from unlicensed work (Hats, Headbands, Shirts, Reusable Face Masks, etc)
Weapons (Real metal, throwing, and firing weapons)
Vendors shall not display material that is deemed offensive or inappropriate. ITS COMPLICATED, LLC has the sole right to determine what is or is not offensive or inappropriate. Vendors who continue to display material which has been deemed to be offensive or inappropriate may be ejected without warning and without refund. Furthermore, vendors shall not sell any offensive or inappropriate materials to minors who are under the age of eighteen (18) years of age. Vendors who sell such materials to minors shall be ejected without warning and without refund. Failure to comply is immediate grounds for ejection without warning and without refund.
All ejected vendors are still subject to state law in which the ITS COMPLICATED, LLC sponsored event resides with regards to tax collection.
Only those vendors with Exhibitor Memberships will be allowed in the room during set-up, closing, and takedown times. Only those with Exhibitor Memberships will be allowed behind vendor tables at any time.
Vendors are expected to follow the same rules of behavior as the rest of the convention attendees during off-hours. Any Vendor ejected from the convention during those hours must leave immediately the next morning during the set-up time.
Vendors will have thirty (30) minutes to close down for the night each evening. After the thirty minutes, the room will be locked. Under no circumstances will it re-open until the posted time the next morning.
Vendor is responsible for providing their own insurance, if desirable, to protect Vendor and Vendor’s property from damage, loss, theft, harm or injury. Neither ITS COMPLICATED, LLC nor ‘VENUE’ will obtain insurance on Vendor’s behalf. Vendor is solely responsible for its own company exhibited material, goods, samples, and other property.
Upkeep of Vendor’s booth, merchandise, and refuse is responsibility of the Vendor. Failure to properly dispose of refuse during or after the convention may result in a fine of up to $500.
All displays, chairs, tables and merchandise must be maintained within Vendor’s designated area.
Vendor agrees that the handling, viewing, and sale of adult-themed merchandise (“Hentai”, “Ecchi”, “Yaoi,” “ Yuri”) will be restricted to persons of age 18 and older and that they are responsible for verification of age before any sale. Vendor agrees to bag/package said merchandise in an opaque bag upon sale. In addition, adult themed- merchandise must be displayed in a manner that restricts access from the general public. Video displays of adult- themed merchandise are not allowed.
Vendor will hold harmless ITS COMPLICATED, LLC and event facilities or any of their respective officers, agents, employees, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Vendor, Vendor officers, agents, employees or other persons, whether caused by the negligence of ITS COMPLICATED, LLC or event facilities, or from theft, fire, water, accident, or any other cause whatsoever that are not covered under ITS COMPLICATED, LLC’s standard insurance policy.
ITS COMPLICATED, LLC reserves the right to make changes or amend the contract and has the final say on all matters pertaining to the use and function of the Vendors’ Room during the run of the show.
Any promotional fees from a Vendor, Vendor, and/or persons representing a company involved with related industry must be presented to the CEO upfront and in writing.
The addition of any extra charges to be incurred ( i.e. Phone, Drayage ) Will be made available via an addendum provided by ITS COMPLICATED, LLC upon request or until an updated information is made available to vendors.
Vendor agrees that pictures may be taken of their staff and booth setup to be used for promotional reasons of ITS COMPLICATED, LLC.
Prices
| 20x20 Premium Island booth located at front | $8,000.00 (+ tax and fees) | Non-refundable | This is for the front of the dealers room. Only 4 are available and will sell out quickly. No Chairs, tables, or pipe and drape are included. 8 Exhibitor badges are included. |
| 20'x20' Island Space | SOLD OUT (+ tax and fees) | Non-refundable | This is a 20'x20' space that comes with no tables or chairs. 5 Badges are included. |
| Endcap (10'x20') | SOLD OUT (+ tax and fees) | Non-refundable | This is for a 10x20 foot end cap booth. It will come with 2 tables and 4 chairs as well as 3 exhibitor badges. |
| 10'x10' Booth Space + 2 Exhibitor Badges | $1,100.00 (+ tax and fees) | Non-refundable | Booth Spaces are 10'x10' Booth Spaces include 1 table and 2 chairs. Your first booth comes with 2 Exhibitor Memberships to the convention. Each additional booth adds 1 free Membership. You must indicate you want these Memberships on the application. |
| Corner Booth Upgrade | $200.00 (+ tax and fees) | Non-refundable | This Item will upgrade one of your booths to a Corner Location. |
| Additional Exhbititor Badges | $70.00 (+ tax and fees) | Non-refundable | Vendors are allowed Up to 4 additional badges at the price of $70. Any additional required badges will come at the cost of $100 and may be purchased on site. |
Questions on the application
Business information
- Business name
- Legal business name
- Contact name
- Address
- Phone
- Website (Optional)
- Logo (Optional)
Additional information
- Description of Merchandise
- Other Merchandise
- Have you participated with Kawaii Kon before?
- Were you a vendor with Comic Con Honolulu 2023?
- By signing here, Vendor certifies that the information provided in this application is correct; and confirms that the Vendor has read and understands the terms and conditions of the agreement set forth in this contract.
Picture requirements
- Minimum pictures required: 0
Kawaii Kon 2024 Dealer's Room Application
Kawaii Kon 2024
Application deadline has passed