Kawaii Kon 2024 - Eventeny
Kawaii Kon 2024
Starts on Friday, March 29th, 2024
Honolulu, Hawaii, United States
Hosted by Kawaii Kon
Kawaii Kon logo
About the event
Join us for all of your Kawaii Kon favorites, like panels, tabletop games, esports, guests, concerts, exhibitors, artists and more!
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Dates
Mar 29, 2024 · 9:00 AM - Mar 31, 2024 · 7:00 PM(GMT-10:00) Hawaii
The event has ended
Location
Parking instructions
The Hawaii Convention Center has parking. Current pricing is $15 per exit.
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Health & safety
We highly encourage all participants of Kawaii Kon to have the latest Covid Vaccine (After August 2023)
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Artists, vendors & exhibitors applications
Interested in applying:
0 active application
Deadline: Mar 29, 2024 (Deadline passed)
This guide is your key to everything you need to know about the Kawaii Kon Dealer’s Room. It has been updated for 2024, and contains important information, pricing, and contract terms. Please read it carefully and feel free to email any questions or comments you have to dealers@kawaiikon.com. 
 
Important Dealer Information
  • Kawaii Kon will be held March 29-31, 2024 at the Hawaii Convention Center located at 
    1801 Kalakaua Ave, Honolulu, HI 96815
  • The Dealer’s room will be located inside Kamehameha Halls in the Hawaii Convention Center
  • Kawaii Kon saw over 20600 unique attendees for the 2023 show. 
Dealer Room Times: (TENTATIVE, SUBJECT TO CHANGE)
Thursday
2:00 PM Dealer’s Room Set-Up
7 PM Dealer’s Room Set-Up Closed
Friday
9:00AM Dealer’s Room Setup
11:00AM Dealer’s Room Opens*
7:00PM Dealer’s Room Closes
Saturday
9:00AM Dealer’s Room Setup
10:00AM Dealer’s Room Opens*
6:00PM Dealer’s Room Closes
Sunday
9:00AM Dealer’s Room Setup
10:00AM Dealer’s Room Opens*
4:00PM Dealer’s Room Closes
 
Advertising
The Kawaii Kon program guide is distributed to over 20,000 attendees, and is a great way to advertise your company! If you are interested in having an ad, contact the Kawaii Kon marketing team at info@kawaiikon.com.
 
Booth Pricing
Each booth consists of one 10’ x 10’ section and includes 1 table (at least 6 foot) and 2 chairs.
Single booth space
$1100
2 Badges Included
 
Exhibitor Membership Pricing
Your first booth comes with 2 Exhibitor Memberships to the convention. Each additional booth adds 1 free Membership. You must indicate you want these Memberships on the application. Up to 4 additional Memberships may be purchased for $70 each and must be indicated on this application (no exceptions).
If you need to purchase additional Exhibitor Memberships, they will be available for $100 each.  Purchasing badges at the show will be at the additional Exhibitor Membership Price, so it is advantageous to purchase your badges early.
 
A maximum of 10 Exhibitor Memberships will be allowed per Dealer.
 
Booth Cancellations
If you decide to cancel your booth, notify us immediately. Booth refunds are approved on a case by case basis.  Approved refunds will receive their money minus a 10% processing fee if we are able to resell the booth. Failure to check in by 9am Friday will result in forfeiture of your purchased spaces. Transfers or Refunds will not be given after February 15th.
 
Shipping to Kawaii Kon
Do you have a lot of merchandise to transport? We will provide info on how to ship items to the show closer to the event.
 
Weapons Vendors - NEW POLICY 2024
Vendors may only sell weapons via mail order. All displays must be inside plexiglass cases as well as secured in a manner that attendees cannot remove the weapon. Attendees may not handle or touch any metal weapons at any point.
 
Booth Placement 2024
All dealers will be rotated each year. The three areas will be the front one third, the middle, and the back one third of the room.   If there is a particular layout out you would like for your booths, or someone you would like to be place near/away from, we encourage you to let us know when filling out your application.  

Banned Items
These items cannot be sold under any circumstances at Kawaii Kon:
  • Any goods and services deemed illegal under the laws of the United States of America, the state of Hawai‘i and the City and County of Honolulu.
    • This includes unlicensed Music CDs, Video CDs, DVDs, Blu-Ray Discs, Computer and Video Game software)
  • Unlicensed pins, Wall Scrolls, Toys, Plush, Pillows, Models (Resin or Vinyl kits), Decals, Stickers, and Posters that are not properly marked and labeled with the appropriate copyright information
  • Themed apparel from unlicensed work
    • Hats, Headbands, Shirts, Reusable Face Masks, etc
  • Weapons
    • Real metal, throwing, and firing weapons
  • Adult Materials
    • Non-Anime Cosplay and Manga Material
Food Vendors -Policy
All food items must ultimately be granted approval for sale by the Hawaii Convention Center.  Vendors interested in selling these types of items will be sent a separate application for the Convention Center food and Catering Department, as well as be provided with the link for food vending Permits for the State of Hawaii.  Vendors who do not get prior approval for food sales will risk immediate ejection from the event and/or fines from the convention center.
 
COVID-19 Health and Safety Guidelines
We request that all participants of Kawaii Kon please be fully vaccinated against COVID-19. We have not yet determined our exact COVID-19 policies, but VENDORS must follow all sanitation protocols established for the convention such as wearing a mask and using hand sanitizer. We will provide updates via email and upon checking in. If you are feeling sick the week of the convention or have been exposed and are not vaccinated, please stay home. We will transfer your table to next year.
ITS COMPLICATED is not responsible in any manner for any risks related to COVID-19 in connection with the event. The World Health Organization has classified the COVID-19 outbreak as a pandemic and that COVID-19 is a highly contagious and dangerous disease, and that contact with the virus that causes COVID-19 may result in significant personal injury or death regardless of vaccination status. 
Kawaii Kon is complying with all state, local, and Hawai’i Convention Center safety protocols regarding COVID-19. 
 
For more information regarding the Safe Oahu Response Plan (formerly Honolulu’s Tier System), please visit the Safe Oahu website HERE:
https://www.oneoahu.org/safe-oahu-response-plan
Deadline: Mar 27, 2024 (Deadline passed)
This guide is your key to everything you need to know about the Kawaii Kon Tabletop Gaming Room. It has been updated for 2024, and contains important information, pricing, and contract terms. Please read it carefully and feel free to email any questions or comments you have to tabletop@kawaiikon.com. 
 
Important Dealer Information
  • Kawaii Kon will be held March 29-31, 2024 at the Hawaii Convention Center located at 
    1801 Kalakaua Ave, Honolulu, HI 96815
  • The Tabletop Gaming room will be located inside rooms 316ABC and 313ABC in the Hawaii Convention Center
  • Kawaii Kon saw over 20600 unique attendees for the 2023 show. 
Tabletop Gaming Room Times: (TENTATIVE, SUBJECT TO CHANGE)
Thursday
10:00 AM Tabletop Gaming Room Set-Up
6:00 PM Tabletop Gaming Room Set-Up Closed
Friday
9:00AM Tabletop Gaming Room Setup
10:00AM Tabletop Gaming Room Opens*
10:00PM Tabletop Gaming Room Closes
Saturday
9:00AM Tabletop Gaming Room Setup
10:00AM Tabletop Gaming Room Opens*
10:00PM Tabletop Gaming Room Closes
Sunday
9:00AM Tabletop Gaming Room Setup
10:00AM Tabletop Gaming Room Opens*
5:00PM Tabletop Gaming Room Closes
 
Advertising
The Kawaii Kon program guide is distributed to over 20,000 attendees, and is a great way to advertise your company! If you are interested in having an ad, contact the Kawaii Kon marketing team at tabletop@kawaiikon.com.
 
Booth Pricing
Double Booth – Retail Sponsor
$2200 MSRP worth of merchandise or gift certificates AND $1100 cash
or 
$2200 cash
10’ x 20’
Up to 4 tables
Up to 6 chairs
4 Memberships included
3 Required events in the Tabletop Game Room
 
Single Booth – Retail Sponsor
$800 MSRP worth of merchandise or gift certificates AND $700 cash
or 
$1100 cash
10’ x 10’
Up to 2 tables
Up to 4 chairs
2 Memberships included
3 Required events in the Tabletop Game Room
 
Game Publisher Space
$800 MSRP worth of merchandise or gift certificates
or 
$400 cash
Up to 1 table
Up to 2 chairs
2 Memberships included
3 Required events in the Tabletop Game Room
 
Local (Hawai’i) Vendor – Promotion Only
$400 MSRP worth of merchandise or gift certificates
or 
$200 cash
NO booth space
NO Memberships included
Post Sponsor’s banner, poster, or sign 
3 Required events in the Tabletop Game Room
 
Exhibitor Membership Pricing
Each booth comes with the specified number of Memberships to the convention. You must indicate you want these Memberships on the application. Up to 4 additional Memberships may be purchased for $70 each and must be indicated on this application (no exceptions).
If you need to purchase additional Memberships during the show, they will be available for $100 each. Purchasing badges at the show will be at the additional Exhibitor Membership Price, so it is advantageous to purchase your badges early.
 
A maximum of 10 Exhibitor Memberships will be allowed per Dealer.
 
Sponsorship Merchandise & Delivery
An itemized (item, quantity, and retail price) list of your sponsorship merchandise is due to the Tabletop Gaming Director no later than March 1, 2024.
 
Your sponsorship merchandise may include gift certificates. Kawaii Kon requires tangible certificates or gift cards. Monetary amounts must be $20 or less per certificate; smaller denominations are preferred. If the certificates have an expiration date, IT’S COMPLICATED (Kawaii Kon) reserves the right to exchange unused gift certificates for replacements with extended expiration dates.
 
The merchandise must be delivered to the Tabletop Director on the Thursday set up day (March 28, 2024) from 3–6 pm. We will verify the merchandise against your previously submitted Merchandise List and issue a confirmation. We may request early pickup/delivery of some specific on your sponsorship list with advance notice.
 
Event Requirements & Schedule
Vendors with booth space must provide a minimum of three (3) significant events open to Kawaii Kon attendees. These events may include tournaments, instructional workshops, or other Tabletop gaming related events. The Tabletop Gaming Director will review your Sponsorship Event proposals to determine if it meets the event requirement of the agreement. For additional guidelines, please contact us at tabletop@kawaiikon.com.
 
Submit your event proposals to the Tabletop Gaming Director no later than March 11, 2024. A form will be emailed to you upon approval.
 
Once we complete the room schedule, we will send you confirmation on the dates and times for your requested events.
 
You may submit more than the three (3) events specified in your agreement. We will schedule as many events as the Tabletop Gaming room can accommodate. Events on the official schedule have priority use of the Tabletop Gaming Room space.
 
You may charge an entrance fee for your event(s).
 
Event panels do not count towards your Tabletop event requirement. If you would like to offer an event panel at Kawaii Kon, please visit the Panels page on our website to complete a Panel submission form.
 
Event Prize Support
Kawaii Kon will provide prize support based on availability. We will make every effort to provide prizes to your event winners if your event meets these conditions:
 
a.         The event must be pre-approved by the Tabletop Director and appear on the official Tabletop Gaming room schedule.
 
b.         It must be a not-for-profit event. The Vendor may not charge an entrance fee that exceeds the total retail price of the merchandise the tournament competitor receives to participate. If the competitors do not receive merchandise, you may not charge an entrance fee. For example, if you are running a Magic: The Gathering™ tournament, you may charge an entrance fee less than or equal to the retail cost of the card packs the competitor receives.
 
c.         Your event must have a limited number of winners. We will make every effort to provide a sufficient number of prizes based on the number of entrants and the event structure. We will not provide “giveaways” to every attendee at your event or for tournaments where “everyone's a winner.”
 
If an event does not meet these conditions, you must provide any needed prize support (prizes you provide do not count towards your merchandise sponsorship minimum). You are welcome to supplement provided prizes with your own prize support. Additional prizes are not counted towards your merchandise sponsorship minimum.
 
Booth Cancellations
If you decide to cancel your booth, notify us immediately. Booth refunds are approved on a case by case basis.  Approved refunds will receive their money minus a 10% processing fee if we are able to resell the booth. Failure to check in by 9am Friday will result in forfeiture of your purchased spaces. Transfers or Refunds will not be given after February 15th.
 
Shipping to Kawaii Kon
Do you have a lot of merchandise to transport? We will provide info on how to ship items to the show closer to the event.

Banned Items
These items cannot be sold under any circumstances at Kawaii Kon:
  • Any goods and services deemed illegal under the laws of the United States of America, the state of Hawai‘i and the City and County of Honolulu.
    • This includes unlicensed Music CDs, Video CDs, DVDs, Blu-Ray Discs, Computer and Video Game software)
  • Unlicensed pins, Wall Scrolls, Toys, Plush, Pillows, Models (Resin or Vinyl kits), Decals, Stickers, and Posters that are not properly marked and labeled with the appropriate copyright information
  • Themed apparel from unlicensed work
    • Hats, Headbands, Shirts, Reusable Face Masks, etc
  • Weapons
    • Real metal, throwing, and firing weapons
  • Adult Materials
    • Non-Anime Cosplay and Manga Material
COVID-19 Health and Safety Guidelines
We request that all participants of Kawaii Kon please be fully vaccinated against COVID-19. We have not yet determined our exact COVID-19 policies, but VENDORS must follow all sanitation protocols established for the convention such as wearing a mask and using hand sanitizer. We will provide updates via email and upon checking in. If you are feeling sick the week of the convention or have been exposed and are not vaccinated, please stay home. We will transfer your table to next year.
ITS COMPLICATED is not responsible in any manner for any risks related to COVID-19 in connection with the event. The World Health Organization has classified the COVID-19 outbreak as a pandemic and that COVID-19 is a highly contagious and dangerous disease, and that contact with the virus that causes COVID-19 may result in significant personal injury or death regardless of vaccination status. 
Kawaii Kon is complying with all state, local, and Hawai’i Convention Center safety protocols regarding COVID-19. 
 
For more information regarding the Safe Oahu Response Plan (formerly Honolulu’s Tier System), please visit the Safe Oahu website HERE:
https://www.oneoahu.org/safe-oahu-response-plan
Deadline: Mar 17, 2024 (Deadline passed)
Do you have an AWESOME Itasha vehicle that you would like to show off at our event?  Submit your vehicle to be displayed with us below!  All Applications will be collected by March 17th and Juried to see if they fit our guidelines!  All Applicants will be notified by March 24th whether or not their vehicle has been chosen for Display in our Exhibition Hall throughout the weekend!
Terms & Conditions
Kawaii Kon expects a level of acceptable and reasonable behavior from all attendees. Please have consideration for all Attendees, Guests, and Kawaii Kon Staffers, as well as for the individuals who are attending other events at the Hawaii Convention Center. Any violation of these rules may result in suspension of their pass(es) and even a permanent ban from Kawaii Kon Convention and its sister entities. Any attendee caught breaking a state or federal law at Kawaii Kon will be reported to local authorities. Kawaii Kon has the right to revise the Code of Conduct at any time and for any reason without notice. Consent to Photography Any photographs or videos of attendees taken by Kawaii Kon Crew in an official capacity may be used or published by Kawaii Kon without further consent of the attendees being recorded. Flash photography and/or recording of any kind are strictly prohibited during concert events, with the exception of official Kawaii Kon Press Crew and pre-approved members of the press. Behavior Kawaii Kon strives to provide a safe and fun environment for all those who attend the convention. Behavior such as, but not limited to moshing or running will not be tolerated at any time for any reason during any convention events. Individuals who engage in such behavior will receive a verbal warning for a first time violation; any further misconduct will result in confiscation of their pass for the remainder of the convention. Smoking/Vaping is only permitted in pre-designated areas at the Hawaii Convention Center. Please have your pass visible and on your person at all times – it identifies you as a fully paid attendee of the convention. Please consider how your words and actions reflect on the convention and how they might impact those around you, as most of the convention activities and areas are directed at general audiences (PG-13). Please keep in mind that other individuals’ opinions may differ from your own. Do not engage in heated discussions with an individual(s). If you are unsure whether something is appropriate to do in public, please consult with the Kawaii Kon Public Safety Department. If you notice others are uncomfortable with your cosplay or your activities, please stop immediately. We take pride in our appearance and we want you to do so as well while still having fun. To this effect, Kawaii Kon Directors have final say on all matters. Costumes and Clothing Any indecent exposure (public exposure of genitalia, buttocks or breasts/nipples), regardless of gender, is not permitted. When choosing and/or creating your cosplay, please keep in mind the constraints of local laws and customs concerning public decency. While a character may wear one item of clothing, that does not fall into guidelines. Should you choose to cosplay, please keep in mind that costumes should be sturdy and fitted, and already be on you and in one piece. Also, remember to have proper support such as bras and/or athletic cups, especially if you plan to be physically active, i.e., dancing. If you have a bulky or large cosplay, please be aware of your surroundings. Try not to hit other attendees, cause a disruption, or block access, in accordance with ADA guidelines. You are responsible for your own cosplay and should respect those around you. Upon leaving the Hawaii Convention Center, please keep in mind that not everyone is aware of your intent to dress up, and may mistake your prop for an actual weapon. If you plan to venture out while still in cosplay, we advise that you safely store away props beforehand. Harassment and Assault “No” means “no.” Do not touch or photograph anyone without their express permission. Harassment is any behavior that seriously annoys or alarms another person. This includes, but is not limited to: Unwanted physical contact Following someone in a public area Verbal assaults Threatening physical violence. An offender may lose their badge and the matter may be referred to the proper law enforcement authorities. If you are being harassed, immediately contact a nearby member of the Kawaii Kon Crew or Hawaii Convention Center Security. Kawaii Kon Crew and Security personnel have the right to remove an attendee’s badge for not following the rules and their commands, and may eject a person from the convention. Buying, Selling, and Solicitation Kawaii Kon has a few main areas where merchandise is sold – Dealers Room and Artist Alley. Anyone who receives payment for goods in the convention space must comply with all the convention’s rules regarding this. For any sale of merchandise, the exhibitor rules apply. Other restrictions may also apply. Kawaii Kon takes its obligations in this area very seriously. Any solicitation at the convention, whether verbal or use of signage for monetary payment or exchange of services that does not comply with these restrictions, is prohibited. Some examples of prohibited solicitation or sale are musicians requesting tips, setting up artwork in for sale in the common areas, and passing out signs or cards to solicit a business in areas other than the aforementioned commerce areas. Violation of these rules may result in the offender forfeiting their pass, returning all payments, and facing expulsion from the convention area. Please also note that certain solicitations are ILLEGAL and will result in immediate membership pass forfeiture and possible referral to the proper law enforcement authorities. Offering favors of a sexual nature for sale, such as kisses, hugs, dates, gropes, spankings, etc., are strictly prohibited as they may be viewed as forms of prostitution. Attempts to circumvent any of these rules such as throwing money and merchandise on the ground and other such tactics are also prohibited. Liability Kawaii Kon, its personnel, and its affiliates are not responsible for any damage, theft, injury, or loss. Attendees of the convention are responsible for their own actions and belongings as well as for any resulting repercussions. Kawaii Kon Crew is on hand to assist in any situation. However, any civil or medical emergencies that may occur must be handled directly by the appropriate authorities. Final Word Kawaii Kon reserves the right to remove any attendee from the Hawaii Convention Center grounds for any reason deemed unsafe or harmful to others or for repeated failure to follow the rules.
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Kawaii Kon logo
Hosted by Kawaii Kon
Joined Eventeny in February 2021
8 events
Honolulu, Hawaii, United States
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