Application

Dealers Room

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Deadline: Oct 31, 2024 12:00 am (GMT-04:00) Eastern Time (US & Canada)
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Date: Dec 12, 2024 9:00 am - Dec 15, 2024 7:00 pm (EDT)
place
Atlanta, Georgia
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$90 - $8K

About the event

AWA 2024 is your location for events, cosplay, concerts, video gaming, premieres, anime music videos and anime celebrity meet and greets! Join us for our new adventure at the World Congress Center (building C) on December 12-15, 2024
Anime Weekend Atlanta
Anime Weekend Atlanta
Anime Weekend Atlanta
Anime Weekend Atlanta

About the application

This application is intended for vendors interested in selling licensed and bulk produced merchandise. If you intend on selling fan art or hand made pieces, please see our Artist Alley registration information. In order to vend at Anime Weekend Atlanta, you must be approved by AWA. If you are interested in purchasing booth space please fill out our dealer application with as much detail as possible. Any omissions or inaccurate information may result in a rejection or delay in processing of your form. Your card will be charged upon acceptance of your application.
 
•   AWA will be held December 12th -15th, 2024      
•   The Dealer’s room will be located at the World Congress Center Building C
285 Andrew Young International Blvd NW, Atlanta, GA 30313
Vendor Badge Pricing  
Your first booth comes with 4 badges. One (1) badge will be included with each additional booth you purchase; you must indicate you want these badges on the application. Any additional badges will be available for $90 and must also be indicated on the application. If you need to purchase additional badges at the show, they will be available for $150.    
Dealer          Room            Tentative    Times           
 
                                   Wednesday  
9:00 AM Exhibit Hall Set-Up
6:00 PM Exhibit Hall Closed
 
                                    Thursday 
10:00AM Dealers Room Setup 
11:55AM Open to AWA Staff Only
12:00PM Exhibit Hall Opens
8:00PM Exhibit Hall Closes
                               
                                   Friday 
8:00AM Dealers Room Setup
9:55AM Open to AWA Staff Only
10:00AM Exhibit Hall Opens
6:00PM Exhibit Hall Closes
                                        
                                  Saturday
8:00AM Dealers Room Setup
9:55AM Open to AWA Staff Only
10:00AM Exhibit Hall Opens
6:00PM Exhibit Hall Closes
 
                                   Sunday
8:00AM Dealers Room Setup
9:55AM Open to AWA Staff Only
10:00AM Exhibit Hall Opens
4:00PM Exhibit Hall Closes
 
            
Booth Pricing                   
Each booth consists of one 10’ x 10’ pipe and drape section. Please note that the booth includes a table and 2 chairs.  
Booth Space  
Price  
Single Booth Space  
$1100.00  
Corner Space ***see note***
$1350.00  
Full End Cap (2 corner booths)  ***see note***
$2900.00  
Island (4 corner booths together)  
$6000.00  
Island (4 corner booths and 2 standard booths together)  
$8000.00  
 
*** Limit of 20 corner booths available to be sold to first come, first served basis***
*** Limit of 10 Full End Caps available to be sold to first come, first served basis ***
 
Booth prices do not include power or communication; We will contact you with the link to the forms closer to the show.   Booth prices include pipe and drape, 1 table, and 2 chairs. We will contact you with the show decorator’s pricing closer to the show.  
 
Covid-19                 
COVID19 Policies are TBA. If you are unable to get vaccinated due to personal reasons, please take extra precautions to avoid getting sick. Exhibitors must follow all sanitation protocols established for the convention such as wearing a mask and using hand sanitizer. We will provide updates via email and on our website leading up to the event as our policies change over the next year. 
 
AWA is not responsible in any manner for any risks related to COVID-19 in connection the event. The World Health Organization has classified the COVID-19 outbreak as a pandemic and that COVID-19 is a highly contagious and dangerous disease, and that contact with the virus that causes COVID-19 may result in significant personal injury or death regardless of vaccination status.  
 
Insurance *New Policy*
All exhibitors will be required to show proof of insurance and must list AWA, LLC as an additional insured. We have no control over this new requirement nor can we waive this requirement for any vendor. For those who do not normally maintain business or event insurance, we will be working with an insurance broker who can provide the insurance at a discounted price. We will email more details regarding this closer to the show next year. 
 
Payment Options
All cash payments must be made to the registration department (Located in the Cobb Galleria on the lower level) during the hours listed below. Please go to the Special Registration Desk only if you are paying by cash.
 
Registration Hours 
Sunday
10AM-5PM
 
Booth Cancellations      
Booths cannot be refunded but may be transferred to the following year on a case-by-case basis. Please contact us at dealers@awa-con.com if you have registered and will be unable to attend the 2024 show. No transfers will be allowed after September 1, 2024.
 
Japanese Snack Vendors        
The World Congress Center does not allow sales of Food or Beverage, but we are currently working with them to have an exception made for prepackaged Japanese snacks. We cannot guarantee that any food or beverages will be allowed to be sampled or sold. We will not provide any refunds regardless of the policies decided by the center.
 
Weapons Vendors *New Policy*                     
Weapons such as swords, knives, and other metallic and /or firing weapons can be sold during the convention by mail order only. Dealers are allowed to have weapons for display purposes only. Dealers must complete and comply with the addendum to this contract in order to be permitted to sell and display bladed weapons. All displays must be inside display cases or secured in such a way that attendees are unable to access them.
AWA Hotels                       
To find hotels near AWA and receive our special rates, please visit the hotel page on our website at http://www.awa-con.com/index.php?page=hotel_information   
                         

Banned Items                   
  
These items cannot be sold under any circumstances at Anime Weekend Atlanta:   
•        Any goods and services deemed illegal under the laws of the United States of America, the state of Georgia and Fulton County, GA o This includes unlicensed Music CDs, Video CDs, DVDs, Blu-Ray Discs, Computer and Video Game software)  
  
•        Audio and Video CDs from SonMay (SM), Golden Apple, Game Music, GGG Anime Soundtrack, Golden Anime, FX, Ever Anime A8, GM, Alion and Best Song Collections  
  
•        Unlicensed pins, Wall Scrolls, Toys, Models (Resin or Vinyl kits), Decals, Stickers, and Posters that are not properly marked and labeled with the appropriate copyright information  
  
•        Themed apparel from unlicensed work o Hats, Headbands, etc  
      
•        Unlicensed Art Books or Manga  
  
•        Fanart  

Terms & Conditions

Contract  Terms  and  Conditions         
  
This Document forms the basis of an agreement between AWA LLC, and the vendors who wish to sell merchandises or services at Anime Weekend Atlanta, herein known as vendors. AWA LLC is the host organizer and promoter of entertainment conventions and services. Vendors in the business of buying and selling certain printed, audio, and visual material hereinafter designated as the Property identified and described as follows: video tapes, audio tapes, comic books, magazines, electronic media, CD, DVD, and other materials associated with Film/Motion picture, Animation, Comics, Manga, Video games and all associated periodicals with in stated and unstated genre’s. The term AWA LLC shall be termed to mean the individual or individuals assigned by the board of directors of AWA LLC as Vendors’ Room Liaisons.   
Exhibitor shall be fully responsible to pay for any and all damages to property owned by the venue or AWA LLC or their owners or managers, which results from any act or omission of Exhibitor. Exhibitor agrees to defend, indemnify and hold harmless, Georgia World Congress Center, AWA LLC, and their respective owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from Exhibitor's use of the property. Exhibitor's liability shall include, without limitation, all losses, costs, damages, or expenses arising from or out of or by reason of any accident or bodily injury or other occurrences to any person or persons, including the Exhibitor, its agents, employees, and business invitees which arise from or out of the Exhibitor's occupancy and use of the exhibition premises, Hotel or any part thereof.  

1)       AWA LLC has contracted with the Georgia World Congress Center (herein known as ‘venue’) and pursuant to the terms of that contract has the authority to provide a conference room and vendor tables for the convention. AWA LLC shall be responsible for all monies owed to ‘venue’ pursuant to the terms of its contract therewith. Vendor herby enters into a contract with AWA LLC for vendor space at the show or show. AWA LLC shall be responsible for coordinating with ‘venue’ the preliminary setup for the convention. Vendor agrees to contact ‘venue’ for any usage of telephone access and electricity in the exhibit hall, and will pay for any charges, if any. AWA LLC will not be held liable for any fees for electricity and/or telephone access in the exhibit hall.   
  
2)       AWA LLC agrees to provide roughly 10' x 10' vendor booths and passes into the convention. AWA LLC agrees to make said booths and exhibit space available to the Vendor by no later than 8:00 PM on Wednesday December 11th, 2024. Vendor agrees to vacate convention hall premises by no later than 10:00pm on Sunday, December 15th, 2024.  
  
3)       AWA LLC agrees to be responsible for promoting the show. AWA LLC makes no representations as to the number of attendees and/or customers who will be in attendance.   
  
4)       Subletting of tables is not permitted.   
  
5)       Each application will be processed on a first come, first served basis.   
  
6)       Vendor shall be responsible for the actual setup of its displays. AWA LLC shall not be liable for any loss or damage to Vendor’s property or for any personal injury suffered by Vendor or any of its agents.   
  
7)       Vendors are responsible for loading and unloading their own materials. AWA personnel are unable to assist with this. You may hire labor from the Show Decorator.
  
8)       There is to be no smoking or otherwise burning of objects within the Vendors’ Room at any time.   
  
9)       All vendors shall have a signed copy of the AWA LLC Vendor Exhibition Contract (this document) on file with AWA LLC. No vendor shall be allowed to sell merchandise or services at the convention facility without having a signed copy of file with AWA LLC. The convention facility shall be deemed to mean any function space used by the (‘VENUE’).   
  
10)    Selling of items by Vendors on convention grounds, which includes the stated event location and adjoining facilities, their parking lots, other than the Vendors’ Room or any other designated area noted by AWA LLC is NOT allowed during the weekend of any AWA LLC event. This includes the selling of items inside Hotel rooms, lobby, or its facilities. Vendors who fail to comply will be ejected without warning and without refund.   
  
11)    Vendors may play audio devices at moderate volume. AWA LLC reserves the right to determine the definition of ‘moderate volume.’ Furthermore, AWA LLC also reserves the right as to what audio content may be played during the hours of operation of the Vendors’ Room.   
  
12)    All vendors must claim their tables before Wednesday December 11th,2024 at 10:00 PM. Tables, which have not been claimed by that time, may be resold at the sole discretion of AWA LLC. Vendor agrees to hold the convention harmless for any lost investments or revenues as a result of either (a) unclaimed or (b) transferred tables.   
  
13)    All vendors certify that they have complied with all federal, state, and local policies regarding the collection of any and all required taxes.   
  
14)    All vendors certify that have complied with all federal, state, and local policies regarding obtaining valid licenses required to participate as a vendor.   
  
15)    All vendors will obey federal, state, and local laws and ordinances regarding the sale of material which, intentionally or unintentionally, infringes upon the trademarks or copyrights of another party. Any vendor selling material which infringes upon the trademark or copyright of another party may be ejected without warning and without refund. AWA LLC reserves the right to inspect and/or eject questionable material at any  
time. This includes, but is not limited to, the following products or companies: Bootlegged videos Fansubbed videos Bootlegged (burned) audio CDs, VCDs, and DVDs Burned or Bootleg video games (e.g. Playstation, Dreamcast) Bootleg Carts (e.g. Nintendo GBA)  
  
16)    Vendors shall not display material which is deemed offensive or inappropriate. AWA LLC has the sole right to determine what is or is not offensive or inappropriate. Vendors who continue to display material which has been deemed to be offensive or inappropriate may be ejected without warning and without refund. Furthermore, vendors shall not sell any offensive or inappropriate materials to minors who are under the age of eighteen (18) years of age. Vendors who sell such materials to minors shall be ejected without warning and without refund. Failure to comply is immediate grounds for ejection without warning and without refund.   
  
17)    All ejected vendors are still subject to state law in which the AWA LLC sponsored event resides with regards to tax collection.   
  
18)    Only those vendors with Vendor badges will be allowed in the room during set-up, closing, and takedown times. Only those with Vendor badges will be allowed behind vendor tables at any time.   
  
19)    Vendors are expected to follow the same rules of behavior as the rest of the convention attendees during off-hours. Any Vendor ejected from the convention during those hours must leave immediately the next morning during the set-up time.  
  
20)    Vendors will have forty-five (45) minutes to close down for the night each evening. After the forty-five minutes, the room will be locked. Under no circumstances will it re-open until the posted time the next morning.   
  
21)    Vendor is responsible for providing their own insurance, if desirable, to protect Vendor and Vendor’s property from damage, loss, theft, harm or injury. Neither AWA LLC nor ‘VENUE’ will obtain insurance on Vendor’s behalf. Vendor is solely responsible for its own company exhibited material, goods, samples, and other property.   
  
22)    Upkeep of Vendor’s booth, merchandise, and refuse is responsibility of the Vendor.  
  
23)    All displays, chairs, tables and merchandise must be maintained within Vendor’s designated area.   
  
24)    There will be no consumption or possession of alcoholic beverages in the Vendors’ Room.   
  
25)    Vendor agrees that the handling, viewing, and sale of adult-themed merchandise (“Hentai”, “Ecchi”, “Yaoi,” “ Yuri”) will be restricted to persons of age 18 and older and that they are responsible for verification of age before any sale. Vendor agrees to bag/package said merchandise in an opaque bag upon sale. In addition, adult themed- merchandise must be displayed in a manner that restricts access from the general public. Video displays of adult- themed merchandise are not allowed.  
  
26)    Vendor will hold harmless AWA LLC and event facilities or any of their respective officers, agents, employees, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Vendor, Vendor officers, agents, employees or other persons, whether caused by the negligence of AWA LLC or event facilities, or from theft, fire, water, accident, or any other cause whatsoever that are not covered under AWA LLC’s standard insurance policy.   

27)    Vendor releases, waives, discharges, and covenant not to sue AWA LLC and its officers, directors, employees, members, volunteers, contractors, representatives, owners, affiliates, agents, successors, and assigns from any and all damages, injuries, losses, liability, claims, causes of action, litigation, or demands, including but not limited to those for personal injury, sickness, or death, as well as property damages and expenses, of any nature whatsoever which may be incurred, directly or indirectly, now or in the future, in any way related to COVID-19 and in connection with participation in the event. Vendor promises not to sue AWA LLC for any of the foregoing.  
  
28)    Any promotional fees from a Vendor, Exhibitor, and/or persons representing a company involved with related industry must be presented to the CEO upfront and in writing.   
  
29)    The addition of any extra charges to be incurred ( i.e. Phone, Drayage ) Will be made available via an addendum provided by AWA LLC upon request or until an updated information is made available to vendors.   
  
30)    Vendor must furnish proof of licensed merchandise if requested by AWA LLC at any point. Any merchandise without proof must be put away upon request.  
  
31)    AWA LLC reserves the right to remove any vendor from the exhibit hall for any reason deemed appropriate by AWA LLC.  
  
32)    AWA LLC has the right to take pictures of any booth for any reason deemed necessary. Vendor allows AWA LLC to use the pictures for advertising, archival, or other reasons.  

Prices

Single booth (10x10) $1,100 Non-refundable Each booth consists of one 10’ x 10’ pipe and drape section, 1 table and 2 chairs. Badges are included as follows: 1 Booth: 4 Badges 2 Booths: 5 Badges 3 Booths: 6 Badges 4 Booths: 7 Badges 5 Booths: 8 Badges 6 Booths: 9 Badges
Corner Booth $1,350 Non-refundable Each booth consists of one 10’ x 10’ pipe and drape section, 1 table and 2 chairs. Badges are included as follows: 1 Booth: 4 Badges 2 Booths: 5 Badges 3 Booths: 6 Badges 4 Booths: 7 Badges 5 Booths: 8 Badges 6 Booths: 9 Badges
Full End Cap (2 Corner Booths) $2,900 Non-refundable Each booth consists of one 10’ x 10’ pipe and drape section, 1 table and 2 chairs. Badges are included as follows: 1 Booth: 4 Badges 2 Booths: 5 Badges 3 Booths: 6 Badges 4 Booths: 7 Badges 5 Booths: 8 Badges 6 Booths: 9 Badges
4 Booth Island (4 corner booths together) $6,000 Non-refundable Each booth consists of one 10’ x 10’ pipe and drape section. Please note that the booth does not include any tables or chairs. Badges are included as follows: 1 Booth: 4 Badges 2 Booths: 5 Badges 3 Booths: 6 Badges 4 Booths: 7 Badges 5 Booths: 8 Badges 6 Booths: 9 Badges
6 Booth Island (4 corner booths, and 2 standard booths together) $8,000 Non-refundable 4 corner booths, and 2 standard booths together. Each booth consists of one 10’ x 10’ pipe and drape section. Please note that the booth does not include any tables or chairs. Badges are included as follows: 1 Booth: 4 Badges 2 Booths: 5 Badges 3 Booths: 6 Badges 4 Booths: 7 Badges 5 Booths: 8 Badges 6 Booths: 9 Badges
# Discounted Additional badges $90 Non-refundable Additional Badges for your booth MUST be indicated on this application to receive the discounted $90 pricing.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Picture requirements

  • Minimum pictures required: 0
Dealers Room
Dealers Room
Anime Weekend Atlanta 2024