Business Exhibitor

Nicknamed “The Best Stinkin’ Party in South Florida”, Garlic Fest attracts EVENT EVENT DATES & TIMES: Sat., Mar. 06, 2021 (10am – 9pm) Sun., Mar. 07, 2021 (10am – 6pm) Garlic Fest features live music all weekend long with main stage headliners. Music is loud at night and sometimes throughout the day. LOCATION: Wellington Green Park 2175 Wellington Green Drive Wellington, FL 33414 JOHN PRINCE PARK CAMPGROUND / RV PARK INFO: (Reservations accepted via phone only (561-582-7992) -Palm Beach County residents can register beginning Oct. 12, 2020 $32.77 per day / $196.62 per week (with full hook-up) -Non Palm Beach County residents can register beginning Nov. 12, 2020 $36.16 per day / $216.96 per week (with full hook-up) KOA Campground (Lion Country Safari) 2000 Lion Country Safari Road Loxahatchee, FL 33470 561-793-9797 BOOTH FEES Please note: “applying” for the show does not mean that you are automatically in the show. Your application must first be reviewed and approved online by our committee. You will receive notification of acceptance. We continue to work with every intention of holding our 2021 events. We are implementing flexible payment options this year, in an effort to help you manage your impacted budget and finances. Due to the pandemic, our not-for-profit has experienced first-hand the difficulties everyone is experiencing. Our non-for-profit organization faces limited funding and resources that are required to produce these award-winning events, with more than 70% of event operating budgets generated from corporate sponsors and exhibitors. The majority of all work is completed leading up to the event, and our goal is to remove the risk and provide flexibility so that our participants are comfortable in planning and scheduling future upcoming events. We are asking you to commit to participating as soon as possible. You must first complete your online application. You will only be required to pay the application fee upfront. If you are accepted, you will receive an email notification and reminder of payment date. We ask for a payment plan as follows: - Non-refundable application fee upon completion of online application. - Booth paid in full upon acceptance EXHIBITOR BOOTH ** 7% Florida Sales Tax will be added to booth fees at check-out** Application Fee $35 (non-refundable) Artist/Crafter $250 +$17.50 Sales Tax = $267.50 Business Exhibitor $650 + $45.50 Sales Tax = $695.50 Buy/Sell Exhibitor $250 +$17.50 Sales Tax = $267.50 Edibles Exhibitors $250 +$17.50 Sales Tax = $267.50 Jewelry Exhibitor $250 +$17.50 Sales Tax = $267.50 Non-Profit Organization Exhibitor $200 +$14.00 Sales Tax = $214.00 10x10 Rental Pkg (Tent, Table, 2 Chairs & Sides) $280 + $19.60 = $299.60 Booth Spaces are 10’ X 10’ and work must be contained within the assigned space. You may not infringe on another space physically or audibly. For double booth (10x20), you must select two booths. An artist requesting a corner must either have the corner wall open or use the outside wall to display art. Special booth space and special needs requests will be accepted but are not guaranteed. We will make every effort to meet all special requests on a first come, first served basis. Additional charges may apply. Please include all booth requests on the registration form. During the festival, all exhibits will be visited by a festival representative to ensure that they are in compliance with our festival policies. It is the exclusive right and responsibility of the Festival Staff to call for the removal of work that is not in compliance with the festival policies and requirements. Non-compliance may result in expulsion from the festival or refusal of future festival participation. All tents are required to withstand winds and rain and be properly weighted. Properly weighting requires AT LEAST 40 pounds per leg (more in windy weather). Tents must be connected to weights with rope or straps, not bungee cords. Weights may not include cinderblocks as they do not meet the 40 pound requirement. Attendees including vendors are required to abide by the mandatory mask and social distancing requirements (except for when eating or drinking in designated dining areas and main stage pods). Balances Due: Anyone with an outstanding balance, will not be permitted to exhibit at show. If determined that you have a balance due, you must pay cash upon check-in. Wristbands: Upon check-in, you will receive 4 wristbands that provide you and your staff entry into the event. If you need additional wristbands, please see Vendor Coordinator at the Vendor Check-In booth. (MUST wear wristbands on your wrists at all times in order to enter event - strictly enforced). PARKING – PLEASE NOTE: Exhibitor Parking is provided at the Park & Ride lot on east side of event venue. See site map below for entrance location from Wellington Green Drive. Lot opens at 7AM on Sat., March 6th, 2021. RV’s can park in lot as early as check-in on Friday, March 5th 2021. Must make prior arrangements as space is limited. RSVP by Email. Name, Cell #, Truck/RV length Email: cheryl@festivalmanagementgroup.com Booth Tear Down: Packing up of booth supplies may begin at 6:00 pm on Sunday. Please break down your tent and display first and be ready to load your vehicle BEFORE bringing your vehicle to your booth, to avoid congestion. You may bring your vehicle onsite after the crowds have cleared on Sunday, March 7th, 2021 only. Garlic Fest staff will advise you when vehicles are permitted on site. We suggest that you bring dollies and hand trucks to remove your booth valuables if you find it necessary to remove any items on Saturday (at close of event). Please pick up all zip ties & trash at your area. Items to Bring: Handy items you may want to bring to setup your booth include - staple gun, cable ties, duct tape, pens, heavy duty 50-100 electric cords, lights and scissors. If you have large, heavy items to move a dolly would be handy to also bring along with you. Electricity: Unless other requests and arrangements were made in your agreement, each space will have access to a single 110 outlet, located approx. 25’ from your booth. Exhibitors must provide their own 50’ outdoor approved extension cord for individual needs. Security You are responsible for all valuables, items and prizes at your booth. Garlic Fest employs private security, however, we cannot be responsible for lost, damaged or stolen items from your booth. Equipment Unless you have ordered (and paid for) a rental package, you are responsible to provide your own tent, weights, table and chairs. Anyone with a tent that Is not secured with weights will have to take down the tent until you can properly weigh it down. No refunds if you cannot set up because you do not have or cannot get weights. You are not allowed to tie your tent to your neighbor’s tent in place of individual tent leg weights. Staffing Please make sure the people staffing your booth are familiar with Garlic Fest Booth Policies & Guidelines. Coordinate staff access to the site in advance to avoid confusion at the ticket gates. Every person staffing your booth, whether employees or subcontractors, will need an admission ticket. You can also provide staff names to Garlic Fest staff person at the Vendor Check-In booth. Cancellation Policy All cancellations are subject to a $75.00 processing fee. No refunds No Show Policy Artists who have not checked in and/or notified event with a message via festival office phone (561-409-5966), or email (info@festivalmanagementgroup.com) by 7:00 am on the first day of festival, will be considered a NO SHOW and the assigned space will be forfeited with no refund. *Dates and details subject to change* SETUP DATE & TIME: Friday, March 5th from 10:00 am – 9 pm (Booth # and location provided upon check-in.) *Not all vehicles permitted to drive on site (IE large – Heavy Units) Entry is permitted ONLY via main entrance to Wellington Green Park 2175 Wellington Green Drive, Wellington, FL 33414 You must check-in with staff at Vendor Check-In to be directed to your booth location. *Not all vehicles permitted to drive on site (IE large heavy units). No exceptions. Once you arrive at your booth location, please unload your vehicle BEFORE setting up your tent or doing anything else, as much as you possibly can. We understand it’s not possible for everyone but just be mindful of other exhibitors needing access and the dynamic flow of setup day. Then immediately move your vehicle off the event and out of the way to avoid congestion. After that you can take your time setting up your booth. Doing this in a timely manner is a courtesy to everyone else trying to setup. Please bring any extension cords, lights, décor, table cloths or other items you might need. You can access event grounds by 7:00 am on Sat., March 6th. If you are arriving Saturday morning to setup, it is not guaranteed that you can drive your vehicle to your booth, be prepared to use a dolly/hand truck. NO vehicles permitted onsite after 8:00 am on Sat., March 6th. Set up must be completed by 9:00 am on Sat., March 6th and ready to open at 10 am. (If you & your vehicle are not on site by 8:00 am, you will have to cart in product.) BOOTH HOURS: Saturday, March 6th (10:00 am – 9:00 pm) Sunday, March 7th (10:00 am – 6:00 pm) During Check-In it is nearly IMPOSSIBLE to answer all phone calls. If you need immediate assistance, please text our Vendor Manager Cheryl Smith at 561-445-1624. If you have any questions leading up to the event, please feel free to contact us at 561-409-5966 and ask for Cheryl. We look forward to another great show with you!

An international award winning gourmet food and entertainment event featuring national act entertainment, Gourmet Alley, kids amusement area, over 150 exhibitors, full liquor bars and more!

Please review the following rules and policies to assure your safety and enjoyment during the festival. Attendees are required to abide by the mandatory mask and social distancing requirements (except for when eating or drinking in designated dining areas and main stage pods). 1. GUIDELINES FOR PARTICIPATING AS A SOUTH FLORIDA GARLIC FEST EXHIBITOR DURING THE COVID-19 PANDEMIC: Per recommendations with the Center for Disease Control and Prevention (CDC), State of Florida, and the Village of Wellington, these protocols are effective immediately and until further notice: • If an Exhibitor is showing symptoms of illness, including fever/chills, cough, shortness of breath or difficulty breathing, fatigue, muscle aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea/vomiting, or diarrhea they are prohibited from attending the Market. • All booth locations are determined with recommended social distancing in mind and are solely the decision of the Management. • All Exhibitors are required to wear masks or face coverings at all times during interactions with others when social distancing practices are not practical. • Wearing gloves is required practice for food service Exhibitors, but all are encouraged to frequently wash their hands or use alcohol-based hand sanitizers. • High touch surfaces in Exhibitor booths, such as payment systems, tabletops, displays, product packaging, etc. must be sanitized regularly. • Customer spacing must be encouraged to maintain the 6-foot social distancing practices. Exhibitors are encouraged to monitor the customer traffic at their booths. Masks must be worn properly covering nose and mouth. 2. Non-refundable application fee $35.00 upon completion of online application. 3. All refunds are subject to a $75.00 processing fee 4. Animals, weapons (including pocket knives) will NOT be permitted at the event. Private security performs bag checks at entrances. 5. Large inflatables are not permitted without express written permission from Garlic Fest in advance. 6. Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. 7. Exhibitors may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must occupied by the applicant. Artists may only exhibit work in the category in which they applied. Items misrepresenting works presented at time of application are subject to immediate dismissal from the show. Artists must display their own work. 8. Display space is permitted within your 10x10 tent area only. No items are permitted placement outside of your 10x10 tent. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity. 9. Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. Please break down all packing material, cardboard and corrugated boxes at your booth location and place on outside of your tent for Operations to pick-up. 10. You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space. 11. Break down of booths must be completed and removed by 9:00 PM on Sunday. Any materials left behind will be confiscated. 12. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before close of show each day will not be allowed to return to future shows. 13. Electricity is provided! Please provide your own power cords. Recommend 25ft to 50ft. 14. No food products may be sold or given away by artists or business exhibitors. If you have been approved as a sampling sponsor or exhibitor for an approved food product at your booth, you must provide a copy of your liability insurance certificate with Delray Beach Arts, 140 NE 1st Street, Delray Beach, FL 33444 and the Village of Wellington 12150 Forest Hill Blvd., Wellington, FL 33414 listed as an additional insured and email to info@festivalmanagementgroup.com. Product sampling approved in advance are limited to 1-1/2 OZ portions only. (Separate individual certificates required) 15. Exhibitors will cause no noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited. 16. Vendors are responsible for the collection, payment, and reporting of their own sales tax. 17. Parking is available at no charge in Vendor Parking Lot or RV Lot onsite. (All exhibitors MUST check-in at Vendor Check-In first.) Upon check-in at Vendor Check-In Tent, you will receive two parking passes. If additional passes are needed for staff, you can request on setup day. RV’s, trailers, etc. can park on a first-come first-serve basis in Vendor Lot RSVP Required cheryl@festivalmanagementgroup.com due to limited space (signage to direct to location). No vans, automobiles or self-propelled vehicles may be used in adjacent to display area. *NOT all vehicles will be permitted to drive on site (IE large, heavy units). Be prepared to cart in. 18. Exhibitors must abide by and displays must be in accordance with local fire regulations. 19. Palm Beach Sheriff’s officers and Private security provide security during the shows hours of operation; private security is on site after hours. The show takes place in an urban area, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk. 20. You must use 40 pound weights to anchor your booths down. A MONITORING COMMITTEE CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION. Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in Garlic Fest again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the Garlic Fest. During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Delray Beach Arts, Village of Wellington, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees.