JACK OāLANTERN JAMBOREE 2026
SPONSORSHIP TERMS AND CONDITIONS, RELEASE OF LIABILITY, ASSUMPTION OF RISK, INDEMNIFICATION, AND LEGALLY BINDING AGREEMENT
Event Dates: October 24ā25, 2026
Event Hours:
Saturday, October 24, 2026: 12:00 PM ā 8:00 PM
Sunday, October 25, 2026: 12:00 PM ā 7:00 PM
Location: The Mill on Etowah, Canton, Georgia
Organizer: Goinā Social Events (āOrganizerā)
This Sponsorship Terms and Conditions Agreement (āAgreementā) constitutes a legally binding contract between Goinā Social Events and the sponsoring entity (āSponsorā). By submitting an application, executing a sponsorship agreement, remitting payment, participating in the event, or otherwise accepting sponsorship benefits, Sponsor expressly agrees to be bound by all terms, conditions, waivers, releases, indemnifications, and obligations set forth herein.
1. NATURE OF AGREEMENT AND ACCEPTANCE
Sponsor acknowledges and agrees that participation in a large-scale public festival and marketing activation event involves inherent risks, including but not limited to reputational, financial, operational, logistical, and physical risks.
Sponsor further acknowledges that this Agreement is intended to allocate risk, limit liability, and establish binding obligations between the parties to the fullest extent permitted under the laws of the State of Georgia.
Sponsorās participation in any capacity shall constitute full, knowing, voluntary, and irrevocable acceptance of all terms contained herein.
2. SPONSORSHIP BENEFITS, BRANDING MATERIALS, AND DELIVERABLE REQUIREMENTS
2.1 Sponsorship benefits shall be strictly limited to those explicitly outlined within the selected sponsorship tier package approved by Organizer in writing.
2.2 Sponsor is solely responsible for the timely submission of all branding assets, including but not limited to:
High-resolution logos (vector format preferred: .AI, .EPS, .SVG, or high-resolution .PNG)
Brand guidelines (if applicable)
Digital advertisements or creative assets
Approved sponsor messaging or taglines
2.3 All sponsorship branding materials must be submitted no later than September 1, 2026 at 11:00 PM EST (āMandatory Submission Deadlineā).
2.4 Failure to submit required materials by the Mandatory Submission Deadline may result in:
Exclusion from printed materials
Exclusion from LED screen rotations
Exclusion from event signage production
Replacement with generic or placeholder branding at Organizerās discretion
Forfeiture of certain sponsorship deliverables without refund or compensation
2.5 All materials must be submitted to:
jamie@goinsocialevents.com
info@goinsocialevents.com
Organizer shall have sole discretion in determining placement, sizing, formatting, and usage of all Sponsor branding.
3. SPONSORSHIP USE AND BRAND CONTROL
Sponsor acknowledges that Organizer retains full creative and operational control over all event branding, marketing placement, advertising execution, and sponsor integration.
Organizer reserves the unrestricted right to:
Resize, edit, adapt, or reposition Sponsor logos or materials
Reject any branding deemed inconsistent with event aesthetics or family-friendly standards
Determine all placement hierarchy and visibility allocation
Substitute or modify sponsor exposure methods as necessary for production requirements
Sponsor waives any objection to reasonable branding adjustments made in good faith by Organizer.
4. ASSUMPTION OF RISK
Sponsor acknowledges and voluntarily assumes all risks associated with sponsorship participation, including but not limited to:
Financial loss or diminished return on investment
Reputational risk or public perception impacts
Marketing performance variability
Operational delays or event modifications
Weather-related or force majeure disruptions
Technical failures, display malfunctions, or digital exposure limitations
Crowd behavior or attendance fluctuations
Sponsor expressly acknowledges that no guarantees of attendance, sales outcomes, impressions, conversions, or economic return are made or implied by Organizer.
5. RELEASE OF LIABILITY
TO THE MAXIMUM EXTENT PERMITTED BY GEORGIA LAW, SPONSOR HEREBY RELEASES, WAIVES, DISCHARGES, AND COVENANTS NOT TO SUE GOINā SOCIAL EVENTS, THE MILL ON ETOWAH, PROPERTY OWNERS, CONTRACTORS, SPONSORS, EMPLOYEES, VOLUNTEERS, SECURITY PERSONNEL, REPRESENTATIVES, AGENTS, AND AFFILIATES (āRELEASED PARTIESā) FROM ANY AND ALL CLAIMS ARISING OUT OF OR RELATING TO:
Sponsorship participation
Marketing exposure or lack thereof
Financial or economic losses
Reputational damages
Event cancellation, delay, or modification
Technical or production errors
Acts or omissions of third parties
Sponsor agrees that all sponsorship participation is undertaken voluntarily and at Sponsorās sole risk.
6. INDEMNIFICATION
Sponsor agrees to defend, indemnify, and hold harmless the Released Parties from and against any and all claims, damages, liabilities, losses, costs, or expenses (including reasonable attorneyās fees) arising out of or related to:
Sponsorās branding, messaging, or marketing content
Sponsorās products, services, or representations
Sponsorās participation in the event
Any breach of this Agreement
Any violation of law, regulation, or ordinance by Sponsor
Any negligent or intentional act or omission by Sponsor or its agents
This indemnification obligation shall survive termination, expiration, or completion of the event.
7. LIMITATION OF LIABILITY
To the fullest extent permitted under Georgia law, Organizer shall not be liable for any indirect, incidental, consequential, special, punitive, or exemplary damages, including but not limited to lost profits, lost revenue, or business interruption arising out of or related to this Agreement or event participation.
Organizerās total liability, if any, shall be strictly limited to the amount of sponsorship fees actually paid by Sponsor.
8. MEDIA AND INTELLECTUAL PROPERTY RIGHTS
Sponsor grants Organizer a perpetual, worldwide, royalty-free, irrevocable license to use Sponsorās name, trade name, logos, trademarks, likeness, branding, and submitted materials for purposes of:
Event promotion
Marketing and advertising
Social media content
Digital and print materials
Future promotional use related to the event or Organizer
No additional compensation shall be due for such usage.
9. EVENT CONTROL AND MODIFICATION
Organizer reserves the sole and absolute right to modify, reschedule, relocate, or cancel any aspect of the event at any time, with or without notice, due to:
Weather conditions
Safety concerns
Government action or permitting issues
Force majeure events
Operational necessity
Sponsor acknowledges that no refunds or damages shall be owed in such circumstances unless explicitly stated in writing by Organizer.
10. NON-REFUNDABILITY
All sponsorship payments are strictly non-refundable unless the entire event is cancelled by Organizer without rescheduling.
No refunds shall be issued for:
Weather conditions
Attendance levels
Marketing performance
Sponsor dissatisfaction
Partial delivery of benefits due to force majeure or operational necessity
11. CONDUCT AND BRAND INTEGRITY
Sponsor agrees to maintain professional conduct and shall not engage in any behavior that:
Harms the reputation of Organizer or event
Violates applicable law or regulations
Conflicts with family-friendly event standards
Jeopardizes permitting, venue compliance, or public safety
Organizer reserves the right to immediately revoke sponsorship privileges without refund if Sponsor violates these standards.
12. GOVERNING LAW AND JURISDICTION
This Agreement shall be governed exclusively by the laws of the State of Georgia.
Any dispute arising under or related to this Agreement shall be resolved exclusively in the state or federal courts located in Cherokee County, Georgia.
13. SEVERABILITY
If any provision of this Agreement is found invalid or unenforceable, the remaining provisions shall remain in full force and effect.
14. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the parties and supersedes all prior oral or written agreements, communications, or representations.
ACKNOWLEDGMENT AND ACCEPTANCE
By submitting a sponsorship application, making payment, providing branding materials, or participating in any capacity, Sponsor acknowledges that they have read, fully understood, and voluntarily agreed to be legally bound by all terms and conditions contained herein, including but not limited to assumption of risk, waiver of liability, indemnification obligations, and non-refundable payment terms.
