Cosplay Coordinator

The Cosplay Coordinator is responsible for planning, organizing, and executing WeebCon’s Cosplay Contest from the initial application process through the final awards presentation.

This role serves as the primary point of contact for contestants, cosplay judges, volunteers, and internal event teams to ensure the contest is organized, fair, and runs smoothly. We are looking for someone who is highly organized, detail-oriented, comfortable managing multiple moving pieces, and passionate about cosplay and live events.

This position requires someone who can confidently lead a team, troubleshoot problems in real time, and keep the show moving under pressure.

This paid positon and compensation requirements will be discussed upon application selection for interview. 

Hours per week scale from 5-15 leading up to the show. 

Weekend of the show may require substancial hours which will be compensated and discussed after application selection. 

Requirements

• Previous experience with cosplay, cosplay competitions, conventions, live events, or event production preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple deadlines, schedules, and teams simultaneously.
• Strong leadership and team-building abilities.
• Comfortable making decisions and solving problems in a fast-paced environment.
• Ability to remain calm and professional when dealing with unexpected issues or high-pressure situations.
• Strong attention to detail.
• Comfortable working independently in a remote environment.
• Outreach and assistance to intrested/ing vendors to find unique prizes to award the contestants
• Proficiency with common digital communication and organizational tools.
• Passion for cosplay, anime, pop culture, and creating a great attendee experience.

Availability Requirements

• This is primarily a remote position.
• Must be available for meetings and planning throughout the event preparation period.
• Must be available for the entire WeebCon event weekend, including all required pre-judging, potential rehearsals, contestant check-in, the Cosplay Contest show, awards distribution, and related activities.
• Expect extended hours and a fast-paced work environment during the event weekend.
• Some responsibilities may require availability outside of standard business hours as the event approaches.

Impartiality & Conflicts of Interest

• Applicants/Coordinators must disclose any personal, professional, or financial relationships with contestants or judges that could create a conflict of interest.