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Boo Crew Volunteers

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Deadline: Oct 12, 2026 12:00 am (GMT-04:00) Eastern Time (US & Canada)
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Braemar Boo Bash
date_range
Date: Oct 24, 2026 3:00 pm - Oct 24, 2026 6:30 pm (EDT)
place
12751 Rob Roy Way, Bristow, Virginia 20136, United States

About the event

Get ready for a frightfully fun afternoon with your Braemar neighbors! The Braemar Boo Bash will take place on Saturday, October 24, 2026, from 3:00–6:30 PM at 12751 Rob Roy Way, Bristow, VA 20136. This is a private community event exclusively for Braemar HOA residents. Children can trick-or-treat among creatively decorated resident-hosted trunks while families vote to select the best displays. Guests can also enjoy a live DJ, inflatables, pumpkin decorating, a pumpkin treasure hunt, strolling characters, fall-themed photo opportunities, seasonal treats, and more. The Costume Catwalk will take place at 5:00 PM, giving residents an opportunity to showcase their costumes and compete for Ultimate Trick-or-Treat Basket prizes. Complimentary pizza slices, popcorn, s'mores and hot cider will be available, while supplies last. Other food, crafts, prizes, and activities are also limited and available while supplies last. Come dressed in your Halloween best and prepare for an afternoon of not-so-spooky family fun!
VVS Events
VVS Events
Contact Organizer
VVS Events
VVS Events
Contact Organizer

About the application

We need your energy to make it a success! We are looking for 20 enthusiastic volunteers to help us create an unforgettable experience at the Braemar Boo Bash! Boo Crew volunteers will work alongside the VVS Events team to support event setup, welcome residents, assist with family activities, manage guest flow, and help keep each event area organized. Why Join Us? - Gain event management experience. - Earn community service hours. - Get an exclusive event crew t-shirt. - Be at the heart of the fun! Shift Roles Include: - Guest Check-in: Welcoming families and scanning tickets. - Activity Captains: Managing game stations and play zones. - Wayfinders: Helping guests navigate the festival grounds. - Event Support: Assisting with setup and breakdown.

Terms & Conditions

Assignments will be provided at volunteer check-in and may be adjusted based on attendance and event needs. Volunteers must follow the direction of their assigned VVS Zone Lead, remain at their assigned station until relieved, and help provide a welcoming experience for residents of all ages. Volunteers should be dependable, friendly, comfortable interacting with children and families, and prepared to stand or walk outdoors for much of their shift. A Boo Crew shirt, snacks, and water will be provided. Volunteers should wear comfortable, weather-appropriate clothing and closed-toe shoes. Because this is a private HOA event, please do not bring additional helpers or forward volunteer instructions to anyone who has not registered and been approved.

Shifts

Title Location Time Slots available Hours
Setup & Opening Support 12751 Rob Roy Way, Bristow, Virginia 20136, United States Oct 24, 2026 1:30 pm - 3:30 pm 9 2
message Help transform Clareybrook Park into the Braemar Boo Bash! Volunteers in this shift will assist with light event setup, signage, guest materials, activity station preparation, supplies, and final presentation details. Once setup is complete, volunteers will help welcome residents and manage guest flow during the opening portion of the event.rnrnAll activity areas must be completely set, staffed, and guest-ready by 2:45 PM.
Core Event & Breakdown Crew 12751 Rob Roy Way, Bristow, Virginia 20136, United States Oct 24, 2026 2:00 pm - 7:00 pm 16 5
message Core Boo Crew volunteers will check in at 2:00 PM for orientation, receive their Boo Crew shirts and zone assignments, and help complete final readiness checks before the event opens.\r\n\r\nDuring the event, volunteers will support assigned attractions and guest service areas. Following the 6:30 PM event conclusion, volunteers will assist with light breakdown, supply collection, cleanup, and returning materials to the designated event storage area. Volunteers will be released by their Zone Lead once their assigned area is complete.

Questions on the application

Volunteer information

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  • Email
  • Phone
  • Emergency contacts
  • T-shirt size
Boo Crew Volunteers
Boo Crew Volunteers
Braemar Boo Bash
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