By submitting this volunteer application for the Ride Out of the Darkness®, hosted by Love Surrounds You®, you agree to the following terms and conditions:
GENERAL AGREEMENT
Submitting this application does not guarantee placement. Volunteer roles are limited and will be assigned based on event needs. Selected volunteers will receive a confirmation email with role details, location, and arrival time.
EVENT DATE & COMMITMENT
Volunteers are expected to be available on Saturday, October 3, 2026, during assigned shift times. By applying, you are committing to show up on time and complete your assigned responsibilities.
EVENT LOCATIONS
This event operates across two primary locations:
Starting Location
Auburndale Speedway
5640 State Road 542 W, Winter Haven, FL 33880
Rally Location
SUN ’n FUN Aerospace Expo
4175 James C. Ray Dr, Lakeland, FL 33811
Volunteers will be assigned to ONE location.
IMPORTANT LOCATION REQUIREMENT
If assigned to the Rally Location (SUN ’n FUN), you must be on-site prior to the ride arrival and remain in place for your assignment. Volunteers working the rally location may NOT participate in the ride line.
ROLE ASSIGNMENT & FLEXIBILITY
Volunteers must follow direction from event leadership at all times. Roles may shift as needed based on real-time event conditions. Flexibility and teamwork are required.
ARRIVAL & CHECK-IN
Volunteers must arrive at their assigned time and check in with their designated team lead. Late arrivals or no-shows may result in removal from current and future volunteer opportunities.
CONDUCT & PROFESSIONALISM
Volunteers are expected to conduct themselves respectfully and professionally at all times. This includes interactions with participants, vendors, staff, and the public. Disruptive, unsafe, or inappropriate behavior will result in immediate dismissal.
PHYSICAL REQUIREMENTS
Some roles may require standing for extended periods, walking long distances, lifting, or working outdoors in varying weather conditions. By applying, you acknowledge and accept these conditions.
SAFETY & LIABILITY
Volunteers agree to follow all safety instructions and event guidelines. Participation is at your own risk. Love Surrounds You® is not responsible for personal injury, lost items, or damage to personal property.
MEDIA RELEASE
By participating, you grant permission for your image, voice, or likeness to be used in photos and videos for promotional and marketing purposes without compensation.
COMMUNICATION
Volunteers are responsible for checking their email for updates, instructions, and final assignments leading up to the event.
CANCELLATIONS
If you are unable to attend after being accepted, you must notify the team as soon as possible so adjustments can be made.
By submitting this application, you acknowledge that you have read, understood, and agree to these terms.
