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FINANCE: Finance Director

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Deadline: Sep 06, 2026 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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6th Annual Rally & Ride Out of the Darkness
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Date: Oct 03, 2026 7:30 am - Oct 03, 2026 3:00 pm (EDT)
place
5640 State Road 542 E, Winter Haven, Florida 33884, United States

About the event

6th Annual Rally & Ride Out of the Darkness® Hosted by Love Surrounds You® Join us for a powerful, high-energy day of unity, remembrance, and support as we bring together riders, veterans, families, and communities from across the country. This is more than an event—it’s a movement. We ride in honor of those we’ve lost, for those still fighting battles in silence, and for the families navigating life after loss. Our mission is to break stigma, bring awareness, and connect people to real support and resources—because no one should have to face this alone. 🏍 THE RIDE A fully escorted ride beginning at Auburndale Speedway, bringing together motorcycles, Jeeps, cars, trucks, and supporters from across the nation. Riders from multiple states will travel in through our nationwide “Travel Train,” making this a truly unified experience. 🎤 THE RALLY After the ride, we gather at SUN ’n FUN Expo Campus for a large-scale community rally featuring: • 90+ vendors including mental health and community resources • Live entertainment and music • Guest speakers and powerful stories • Food trucks • Raffle baskets & 50/50 raffle • Bike, Jeep, and car show elements • Family-friendly environment 📍 EVENT DETAILS Date: Saturday, October 3, 2026 Ride Start Location: Auburndale Speedway 5640 E County Rd 542, Winter Haven, FL Ride End & Rally Location: SUN ’n FUN Expo Campus 4175 James C. Ray Dr, Lakeland, FL ⏰ SCHEDULE • 8:00 AM – 9:00 AM: Same-day registration • 9:30 AM: Blessing of the bikes • 9:45 AM: Safety briefing • 10:00 AM: Escorted ride begins (KSU) • 11:00 AM – 3:00 PM: Rally, vendors, entertainment 💡 WHY IT MATTERS Ride Out of the Darkness® is a national movement focused on connection, healing, and real-world impact. Proceeds support Love Surrounds You® and help fund access to mental health resources, support services, and community outreach initiatives. 🎟 REGISTRATION Pre-registration is encouraged to secure your event t-shirt and speed up check-in. All participants must complete required waivers and follow event safety guidelines.
Love Surrounds You Inc
Love Surrounds You Inc
Contact Organizer
Love Surrounds You Inc
Love Surrounds You Inc
Contact Organizer

About the application

The Finance Director serves as the lead steward of financial integrity for the event and oversees all money handling systems connected to registrations, donations, sponsorship funds, raffles, merchandise sales, and operational expenditures. This role is responsible for developing and implementing financial controls that protect the mission, ensure transparency, and build public trust. The Finance Director recruits, trains, and supervises finance coordinators and cash box monitors while establishing procedures for dual verification, documentation, reconciliation, and secure deposits. Responsibilities include preparing event budgets, monitoring income and expenses, coordinating approved payment systems, managing cash flow during event operations, resolving discrepancies, and ensuring all funds are counted, tracked, and reported accurately. This role works closely with operations leadership and national finance standards to maintain compliance and accountability. The Finance Director oversees cash box assignments, prepares opening balances, conducts reconciliations after the event, and helps generate post event reporting. This position requires exceptional trustworthiness, strong attention to detail, calm decision making under pressure, and a commitment to protecting every dollar raised for the cause. Volunteers in this role may also assist in donation tracking, sponsor payment coordination, reimbursement documentation, and financial audit preparation. This is not simply a bookkeeping role but a mission protection role. The Finance Director helps safeguard the credibility of the organization while ensuring that funds raised in support of healing and awareness are managed with excellence. This role is ideal for someone with financial oversight experience, nonprofit stewardship values, and the ability to lead a team with precision and integrity throughout all phases of event planning and event day execution.

Terms & Conditions

By submitting this volunteer application for the Ride Out of the Darkness®, hosted by Love Surrounds You®, you agree to the following terms and conditions: GENERAL AGREEMENT Submitting this application does not guarantee placement. Volunteer roles are limited and will be assigned based on event needs. Selected volunteers will receive a confirmation email with role details, location, and arrival time. EVENT DATE & COMMITMENT Volunteers are expected to be available on Saturday, October 3, 2026, during assigned shift times. By applying, you are committing to show up on time and complete your assigned responsibilities. EVENT LOCATIONS This event operates across two primary locations: Starting Location Auburndale Speedway 5640 State Road 542 W, Winter Haven, FL 33880 Rally Location SUN ’n FUN Aerospace Expo 4175 James C. Ray Dr, Lakeland, FL 33811 Volunteers will be assigned to ONE location. IMPORTANT LOCATION REQUIREMENT If assigned to the Rally Location (SUN ’n FUN), you must be on-site prior to the ride arrival and remain in place for your assignment. Volunteers working the rally location may NOT participate in the ride line. ROLE ASSIGNMENT & FLEXIBILITY Volunteers must follow direction from event leadership at all times. Roles may shift as needed based on real-time event conditions. Flexibility and teamwork are required. ARRIVAL & CHECK-IN Volunteers must arrive at their assigned time and check in with their designated team lead. Late arrivals or no-shows may result in removal from current and future volunteer opportunities. CONDUCT & PROFESSIONALISM Volunteers are expected to conduct themselves respectfully and professionally at all times. This includes interactions with participants, vendors, staff, and the public. Disruptive, unsafe, or inappropriate behavior will result in immediate dismissal. PHYSICAL REQUIREMENTS Some roles may require standing for extended periods, walking long distances, lifting, or working outdoors in varying weather conditions. By applying, you acknowledge and accept these conditions. SAFETY & LIABILITY Volunteers agree to follow all safety instructions and event guidelines. Participation is at your own risk. Love Surrounds You® is not responsible for personal injury, lost items, or damage to personal property. MEDIA RELEASE By participating, you grant permission for your image, voice, or likeness to be used in photos and videos for promotional and marketing purposes without compensation. COMMUNICATION Volunteers are responsible for checking their email for updates, instructions, and final assignments leading up to the event. CANCELLATIONS If you are unable to attend after being accepted, you must notify the team as soon as possible so adjustments can be made. By submitting this application, you acknowledge that you have read, understood, and agree to these terms.

Related files

Volunteer Welcome Guide.pdf
1 - Front of Flyer 2026.png
2 - Back of Flyer 2026.png
Finance_Director.docx

Shifts

Title Location Time Slots available Hours
All Day Sun N' Fun Aerospace Expo Jan 01, 2026 8:00 am - Dec 31, 2026 4:00 pm 1 8744

Questions on the application

Volunteer information

  • Name
  • Email
  • Phone
  • Age
  • Emergency contacts
  • Picture

Additional information

  • What time are you available on event day? (Select all that apply)
  • Which location are you willing to work at?
  • If assigned to the Rally Location (SUN ’n FUN), I understand I cannot participate in the ride and must remain at my assigned post.
  • Are you volunteering with someone else? If yes, list their name.
  • . I understand that if selected, I am expected to show up on time, stay in my assigned role, and remain for the duration of my shift unless otherwise approved.
FINANCE: Finance Director
FINANCE: Finance Director
6th Annual Rally & Ride Out of the Darkness
Start Application