Deadline has passed
Volunteer Registration

Legion of Super Fans Application for Nightmare Weekend Richmond 2025

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Deadline: Oct 18, 2025 11:59 pm (GMT-05:00) Eastern Time (US & Canada)
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Animate! x Nightmare Weekend Richmond 2025
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Date: Oct 17, 2025 4:00 pm - Oct 19, 2025 7:00 pm (EST)
place
403 N 3rd St, Richmond, Virginia 23219, United States

About the event

Animate! x Nightmare Weekend brings anime icons and horror legends together under one roof! Celebrate three days of anime, animation, scary celebrities, cosplay, parties, gaming, panels, vendors, and tons of fun for EVERYONE! If you have questions, please email info@galaxycon.com
GalaxyCon Events LLC
GalaxyCon Events LLC
Contact Organizer
GalaxyCon Events LLC
GalaxyCon Events LLC
Contact Organizer

About the application

Application Instructions and Information: • Please complete the application in full. • You may be contacted to confirm your availability. • You will receive your schedule and shift details about two weeks before the event. • You will be assigned based on our coverage needs. We will take your preferred department into consideration. Returning volunteers have priority on department assignment. • Please upload a clear picture of your face with your application. These pictures are for our internal use only. They are used solely for identification purposes at check-in and to locate you within the building. If you do not upload a photo of yourself, your application will not be approved. Volunteer Benefits: • Free admission on the day that you work • Free admission for the entire event if you work a minimum of 10 hours (3-day show) or 12 hours (4-day show) • A free, exclusive volunteer t-shirt • A private volunteer breakroom • Free pizza and bottled water during your shift • A 10% discount on GalaxyCon merchandise at our show booth • Merch credits based on points accrued and hours worked • An exclusive patch for the show and department worked • A chance to rank up and receive more swag and responsibility • A fun and collaborative work environment with a diverse and inclusive culture Please be aware that this is a commitment you are making. If you decide to submit a volunteer application, please make sure that you CAN show up and help out. Once we make the volunteer schedule, we will depend on you to show up on time and assist your assigned department. We understand that some circumstances are out of your control. If you are unable to show up for a scheduled shift, let us know immediately. This will not reflect negatively on future volunteer opportunities.

Terms & Conditions

Thank you for your interest in supporting the Legion of Super Fans. Volunteers are essential to our mission, and we appreciate the time and talents you share. To ensure clarity, please review the following policies: 1. Volunteer Status All individuals who participate in the Legion of Super Fans activities do so as volunteers. Volunteers are not employees of the Legion of Super Fans. No wages, salaries, or other financial compensation will be provided for volunteer service. 2. Appreciation Items From time to time, the Legion of Super Fans may provide small tokens of appreciation (such as t-shirts, meals, admission badges, or similar items). These are gestures of thanks and are not considered payment, wages, or taxable compensation. 3. No Expectation of Compensation By volunteering with the Legion of Super Fans you acknowledge that your service is provided freely and without expectation of compensation. Accepting a volunteer role does not create an employment relationship. 4. Compliance with Law Our policies are consistent with U.S. Department of Labor guidance, which states that volunteers who serve nonprofit charitable organizations without expectation of pay are not employees (29 U.S.C. § 203(e)(4)(A)). The IRS also recognizes that volunteers may receive nominal, non-cash benefits without it being considered taxable wages or creating an employment relationship. 5. Volunteer Conduct Volunteers are expected to act respectfully toward staff, fellow volunteers, and community members. Volunteers may be asked to step down if behavior is inconsistent with the values or mission of the Legion of Super Fans. We are grateful for your willingness to serve and support our work. Your time, energy, and goodwill are what make our mission possible.

Questions on the application

Volunteer information

  • Name
  • Email
  • Phone
  • Age
  • Address
  • Emergency contacts
  • Picture
  • T-shirt size

Additional information

  • Have you volunteered with GalaxyCon before?
  • If you have already volunteered for one department and would like to continue with it, please list it here:
  • Select all availability.
  • Do you have any limitations that you would like us to know about? (Optional)
  • Tell us why you'd like to join the Galaxy Scouts!
  • Have you helped out at other fan festivals? Please describe your prior experience there:
  • Please link one or more of your social media accounts
  • If you selected Other for the previous question, please describe below:
Legion of Super Fans Application for Nightmare Weekend Richmond 2025
Legion of Super Fans Application for Nightmare Weekend Richmond 2025
Animate! x Nightmare Weekend Richmond 2025
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