APPLICATION DETAILS
Photos: All Artisan and Merchant vendors must provide 1-2 pictures of their work. These photos will be juried and used to determine acceptance into the festival. It is in the best interest of the participant to use clear, clean, and professional photographs that best represent your complete work. Submitted photos will not be returned.
Changes to Application: If a participant wishes to change their application, they must log on to Eventeny to make those changes. Any changes after approval will not be permitted.
Application Deadline: Applications should be received 11 weeks prior (April 1st, 2023) to the event. Applications received up to less than 6 weeks prior (April 2nd - May 5th, 2023) to the event will also be considered for acceptance, but will incur a $50 late fee. No applications will be accepted after this deadline.
Application: Submission of an application does not guarantee selection. Once the application is accepted and approved by the Homewood-Flossmoor Juneteenth Festival, you will be sent a link to make payment. Once full payment and insurance paperwork has been received, your spot will be considered completely secure. A credit/debit card must remain on file in the event that a fee is accessed.
Payment Details Schedule
- Approval Date: November 25th - December 2nd | Charge Date: December 15th
- Approval Date: December 3rd - December 16th | Charge Date: December 30th
- Approval Date: December 17th - December 30th | Charge Date: January 15th
- Approval Date: December 31st - January 13th | Charge Date: January 30th
- Approval Date: January 14th - January 27th | Charge Date: February 15th
- Approval Date: January 28th - February 10th | Charge Date: February 28th
- Approval Date: February 11th - February 24th | Charge Date: March 15th
- Approval Date: February 25th - March 10th | Charge Date: March 30th
- Approval Date: March 11th - March 24th | Charge Date: April 15th
- Approval Date: March 25th - April 7th | Charge Date: April 30th
- $50 Late fee incurred beginning April 2nd
- Approval Date: April 8th - May 5th | Charge Date: May 15th
- $50 Late fee incurred beginning April 2nd
EVENT DETAILSParticipation: The participant desires to participate in the event by providing merchandise, services, and information to our general public. If the Homewood-Flossmoor Juneteenth Festival accepts the participant’s application, the participant agrees to offer only those items listed on the application. No other merchandise will be permitted without the prior written consent of the Homewood-Flossmoor Juneteenth Festival. The participant agrees not to sell or distribute merchandise that includes the event logo, the event name, or any other likeness associated with our event without the prior written consent of the Homewood-Flossmoor Juneteenth Festival.
Set-up: Participants will need to check in with a Homewood-Flossmoor Juneteenth Festival representative upon arrival. Participants will be able to pull their car up to the booth space to unload their merchandise starting at 7:00 AM but will need to remove their car no later than 10:00 AM. Vehicles left on festival grounds after 10:00 AM will incur a $50 fine. All participants will be required to submit the license plate number of the vehicle being used to unload the day of the event. The participant will forfeit the assigned booth space if unoccupied by the start of the event. Vendors will be able to set up in accordance with the schedule that will be sent to you leading up to the event.
Tent Requirements: Participants will be able to set up one canopy tent not exceeding 10x10. All tents must be weighed down properly with at least 25 pounds per leg of the tent. All weights will be checked prior to set up. If weights do not meet the necessary requirements participants will not be allowed to set up a tent. No tent weights will be available for purchase on-site. For participants that purchase a rented tent during the application process, weights will be included and will be set up prior to the participant’s arrival.
Tear Down: Participants are allowed to begin to tear down/clean up once the event ends at 6:30. However, no vehicles will be allowed to enter the premises until one hour after the end of the event on Saturday evening. Homewood-Flossmoor Juneteenth Festival will open the gates at 7:30 pm and allow cars to pull onto the venue lot. All participants must remove all belongings and trash before leaving the premises. Failure to do so will result in a $50 trash removal fine.
BOOTH REQUIREMENTS
Equipment and Signage: All canopies must be properly weighed prior to the start of the event. All signage must be clean and properly placed.
Maintenance: Participants are solely responsible for the appearance of their space. The participant shall maintain their space in a neat, clean, and sanitary condition.
Booth Security: We will have security on-site during all event hours. The participant will be solely responsible for items left unattended. We are not responsible for any items lost, stolen, or damaged.
Hours of Operation: We ask that participants remain open from open to close, 11:00 AM - 6:30 PM.
GENERAL POLICIES
Acceptance/Rejection: The Homewood-Flossmoor Juneteenth Festival will notify each participant if they are accepted or rejected by email to the address listed on the application. The Homewood-Flossmoor Juneteenth Festival reserves the right to limit the number of vendors selling similar items or services. Once approval has been communicated, participants will be provided with all necessary documents. All approved vendors will be notified of the assigned booth location and will not be changed once assigned. The Homewood-Flossmoor Juneteenth Festival does not guarantee exclusivity to any participant, nor has the participant relied upon any representation or guarantee of the Homewood-Flossmoor Juneteenth Festival regarding the revenues to be generated by the participant.
Food Vendors: Food vendors are required to have a Cook County Department of Public Health “Temporary” and “Farmer"s Market” Food Vendor Permit. Permit applications must be submitted to the Cook County Department of Public Health. No vehicles will be allowed on the festival grounds beyond the designated unloading times. No vehicles (excluding food trucks) will be allowed to remain next to food vendor tents.
Dismissal from the event: In the event the participant is dismissed from the event, they will be asked to vacate the booth space immediately, take all belongings, and will not be allowed to participate for the remainder of the event. The participant may be dismissed or removed from the event if found to be in violation of any of the Terms and Conditions.
Legal Department: The participant shall comply with all local, federal, state, and municipal laws and ordinances in the operation of its booth during the event and shall insure its merchandise against loss by theft or damage. The participant hereby releases the Homewood-Flossmoor Juneteenth Festival, and its Client, officers, directors, members, and employees from any and all claims for, and agrees that Homewood-Flossmoor Juneteenth Festival and the Client, officers, directors, members, and employees shall have no responsibility for personal injury sustained by the participant, its agents or employees, or damage to, or loss or destruction of, the participant’s properties. The participant further agrees to indemnify and hold Homewood-Flossmoor Juneteenth Festival and the Client, its officers, directors, members, and employees harmless from and against any and all claims for personal injury, damage to property, or theft occurring in or about the event area, whether to the participant, its agents or employees or any third party, caused in part or in whole by the participation of the participant in the event. All vendors will be required to add You Matter 2 and Homewood-Flossmoor High School as additionally insured and provide an insurance certificate.
