Food Tent/Canopy Vendor

This application is not a guarantee of event participation. Vendor applications are juried. All applicants will receive an email confirming or declining their application by the application deadline. Vendor Application deadline is 6pm est / 4pm mst This is an electronic agreement and by applying, you are validating and approving this agreement and the vendor festival terms & conditions electronically.

The annual Strawberry Festival is vendor arts and craft festival that takes place in the the streets of downtown Billings below Skypoint. This long-time cherished community event is Billings largest street festival and kicks off the summer event season. In the heart of our urban center, experience rich diversity in arts and crafts, the scents of food-truck fare from French Crepes, noodle bowls, to BBQ, over 90 merchants, live street entertainment. The Strawberry festival offers up fun activities for all ages. This large event draws a crowd from all over the northwest region to Downtown Billings under Skypoint at 2nd Ave N. and Broadway. We do jury this festival to ensure variety for the community. All DBA members who apply to the festival receive non-profit rates and early priority confirmation. 

1. Only one vendor per entry. Multiple purveyors may not combine into one space.
2. Site assignment is at the discretion of the event organizers. Location requests are welcome but not guaranteed.
3. Vendors must provide their own canopies, tables, chairs, sand-bags/weights, tarps, heaters (propane heaters allowed), and other equipment needed during the event.
4. Self-Powered Vendors are Credited: The downtown electrical grid is limited and easily overloaded. Self-powered applications are encouraged. If using your own generator(s) they need to be whisper quiet (a maximum of 70 decibels).
5. Event Supplied Electricity Outlets: Basic 3-prong 110 Volt power outlets are available for purchase ($20 an outlet) only by food vendors. If a vendor is using the event supplied electrical outlets, each appliance, light or piece of equipment must be on its own outlet. Due to the limited output availability in the historic district of downtown no food truck/trailer may run their A/C on the event supplied electricity. All outlet charges will be added to the festival fee invoice of confirmed vendors. A post-event invoice may be sent to vendors who use outlets beyond the ones noted in their confirmed application request.
6. Confirmation: Confirmed vendors will receive a confirmation email. Festival Fees will be charged to the vendor upon confirmation. All fees must be paid in full by June 14, 2023. All current DBA members who apply to the festival will receive early priority confirmation.  
7. Communication: Vendor confirmation emails and event details will be sent through email. Expect your Site Assignment, Set-up Instructions, and Festival map the week prior to the festival. This information will also be uploaded to the event webpage on www.downtownbillings.com.
8. All food vendors are responsible for licensing through Riverstone Health Department and responsible for keeping themselves up to date on the requirements for mobile food vending. The event organizers will send a list of all participating food vendors to Riverstone Health Department. Food vendors must contact Riverstone Health Dept 406-247-3200 to ensure eligibility.
9. Set-up & tear-down will take place on the day of the event during designated times. All vendors must be fully operational at the event start time (9am) and operate during the entire duration of the event. In the event a vendor has failed to occupy their space by 1 hour prior to event start, the DBA has the right to utilize such space in any manner it chooses; said vendor will forfeit all fees paid.
10. Vendor Cancellation Policy: Festival Fees (less the non-refundable $30 application fee) will be refunded for cancellations by vendor made prior to Tuesday, June 13, 2023 or within 48 hours of vendor confirmation email (whichever is the latest date).
11. This is a rain, snow or shine event only cancelled due to present hazardous weather conditions. Be prepared for variable weather conditions including snow, rain, and/or wind.
12. Parking: Vendor vehicles are not allowed to be parked inside the event area at any time during the event. Available on-street parking is free on weekends. Please note that some lots & garages do charge a daily rate for parking. 
13. In the event that a vendor for any reason does not comply with the regulations of this event, the event staff reserves the right to close down that vendor. Said vendor will forfeit all fees paid. Vendor will not be able to apply for a DBA hosted event in the future.
14. Applicant/vendor will not hold the Downtown Billings Alliance (DBA), the City of Billings, Yellowstone County, parade or event sponsors responsible for any damage, expense, or liability arising from injury or damage to said participant, your agents, employees, or property and agrees to indemnify DBA, the City of Billings, Yellowstone County and any parade sponsors for any and all damages, claims, or disbursements made for our on behalf of the participants.
15. Solicitation of funds, signatures, etc. must be confined to your booth space. While this is an event open to the public, it is both coordinated and insured privately through the Downtown Billings Alliance and thus all solicitation is required to be pre-approved by the host organization. Un-approved solicitation and vendors will be required to leave the permitted event space.