Business Vendor

This application is for all Business Vendors looking to promote their brand. If you are looking to sell product, please complete the Mix Match Vendor Application. Please allow up to two weeks for application review.Approved applicants will be selected based on event needs, application date submitted and availability. If weather becomes a factor, the event will not be canceled until the actual day of the event. You will then be contacted by a City official to let you know of any changes/cancellations.Please note this is an application. You will be contacted by a City Event Staff Member if you are selected as a vendor. Applications will be considered based on the date received.

Pull out your wide-brimmed hats and bow ties and join us in Parsons Alley for the ultimate Kentucky Derby viewing party! Relax on lounge seating and enjoy everything from the pre-show activities to the big race on a large screen. Please Note: All events are subject to change due to COVID-19 restrictions and regulations during the planning process.

The event fee will be charged to the card on file 2-3 days before the event. This fee must be paid before you are allowed to participate in the event. Weather-related refunds are up to the discretion of the events team and you will be notified of any changes to the schedule. Vendor Requirements:1. Must arrive by 12:30PM at event location.2. Vendor must be kind and courteous to all customers as it is a reflection on the City of DuluthVendor Booth Requirements: (All vendors must provide the following items)1. One (1) 10X10 Tent with proper weights (no staking)2. At least one (1) six (6) foot table3. Booth Supplies necessary to accomplish task (chair, extension cords, lighting, table cloth, etc.).Vendors Are Allowed:1. Up to three (3) six (6) foot long tables to place under a 10X10 tent2. Up to three (3) employees. Please reach out for special circumstances.3. Generator – must be quiet in nature so not to disturb other vendors or the event.Please Note: Items forgotten will not be provided by the City of Duluth.If additional space is needed, please indicate what is needed to allow City officials time to make the necessary arrangements. You must provide your own tent, table, chairs, extension cords and table cloth. You must submit pictures of your product along with this application.Approval Process:Approved applications will be selected based on the following:1. Application submission date2. Application completion3. Products or items sold/promoted4. Duplicate vendors will not be allowed at events unless advised by the city of specific functions5. All applicants must submit vendor booth photos6. All vendors must submit a “menu” of what is being offered/sold at the event along with a price list7. Applicants must supply proper documentation prior to the event (i.e. business license, proper permitting)8. Alcohol vendors must supply catering permitting and will be required to fill our Duluth permittingApplicants, please read the following carefully:1. Vendors are not allowed to leave their booths unattended during an event. You may only be 3 feet from your booth at any given time2. Vendors are not allowed to “walk” the event to pass out marketing materials. You may give out materials if guests approach your booth3. Generators must be quiet/inverter. Out of respect for our local businesses, vendors with loud generators will be asked to leave the event. 4. Vendors who arrive after 12:30PM will not be allowed into the event and will forfeit their vendor payment for the event5. Vendors who cancel or no-show two times will forfeit fees already paid and will be removed from the lineup for the remainder of the event season6. If you cancel forty-eight (48) hours in advance, you may receive an alternate date to attend the event if one is available, cancellations with less than (48) notice will not be offered an alternate event date or an alternate date.7. Our events take place outside and Mother Nature can become a factor. If the weather becomes unsafe, event staff will make the call to cancel or reschedule on the day of the event. You will be contacted by a city event staff member if there are changes or cancellations. All vendors affected by a “rain date” will be offered an alternate date (based on availability) or their money back. 8. If a vendor is observed selling product(s) that were not approved on the vendor application or by event staff, the vendor will be asked to stop selling immediately and will be considered in violation of the vendor agreement and face possible removal from the event.9. All vendors will be notified by an event attendant when it is safe to drive in the event area. Driving in the event area before the road is cleared by an event attendant is prohibited and vendors will face possible exclusion from all future events. This is a safety hazard that we expect all of our vendors to abide by.10. Vendor violations are taken very seriously and will be addressed promptly and appropriately.11. All vendors must show respect to the community “our customers” and the event staff. As a vendor, you are now the image of Duluth and bad behavior, violence, harassment, rude or disrespectful behavior is grounds for immediate removal from the event, loss of vendor payment and a police escort if deemed necessary.