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Food Vendor Application -June 30, July 1 & 2 Geat Blue Heron Festival

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Deadline: Apr 17, 2023 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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Great Blue Heron Music Festival 2023
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Date: Jun 29, 2023 1:00 pm - Jul 02, 2023 10:00 pm
place
Sherman, New York
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$1K-1.6K

About the event

The 30th annual celebration of music and community at a magical campground in the rolling hills of Western New York.
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The Heron Farm & Event Center
The Heron Farm & Event Center
Contact Organizer
The Heron Farm & Event Center
The Heron Farm & Event Center
Contact Organizer

About the application

Calling all Food Vendors!! Come and join us for a weekend of great music and a wonderful celebration for all! Apply today so we can see what you have to offer. We are expecting over 4000 people here on the festival weekend. This is our 30th year, so we anticipate record attendance!
 
Returning applicants can log in with last year’s credentials and update your info. If you didn’t save them, start a new one.
 
Deadline is April 17th and selections will be finalized by May 1st. Submission of an application does not assure a vendor space at this event.
 
Fees for food booths are relative to the amount of booth frontage. Choices are either 20' frontage with 20' depth for $1600 or 10' frontage x 20' depth for $1000. Food trucks should select the 20' x 20' space. Credit card information will be collected with this application, but only charged after acceptance emails are sent. We will wait at least 2 days from that time to charge the fees to your card.
 
Fees include wristbands for your staff, plus parking/camping stickers for your vehicles. Vendors in 20'x20' spaces are allotted 5 wristbands and 2 stickers. Vendors in 10'x10' spaces are allotted 3 wristbands and 2 sticker. If you need more wristbands or camping stickers than allotted, buy those ahead of time on-line at greatblueheron.com or at the gate on arrival. There is no charge for putting extra vehicles in the Red Lot.
 
Electric and water are within reach of each space, but each vendor needs to bring their own water hoses and extension cords. Be as efficient as you can with both. Our electric supply does not allow for electric for RVs, especially not for air conditioners. Ask us for local propane suppliers, if needed. We sell ice on site.
 
Vendor may arrive Thursday to set up, any time after 2pm. Wednesday arrivals must have prior approval and confirm a time with our vendor coordinators. You may start selling food on Thursday; there will be nearly 1000 people on site by dinner time. Arriving on Friday morning is also fine, but you'd need to be ready to serve by dinner time. Friday gate opens at 9am.
 
The music starts Friday around 3pm and goes almost round the clock till Sunday around dark. Refer to the website for a full schedule of the music and plan your hours accordingly. Blue Heron weekend traditionally has very late-night business both Friday & Saturday. Breakfasts are also very popular every morning.
 
AFTER VENDORS ARE APPROVED THERE WILL BE A FEW MORE STEPS. Here's the list!
 
-Submit a Certificate of Liability 
-Submit a Certificate of Authority to Collect NYS Sales Tax 
-Submit a Business Certificate or NYS Filing Receipt
-Sign the Concessionaire Agreement
-Contact Chautauqua County Dept of Health to get your Temporary Food Vendor Permit
 
That about covers it! Thanks for your interest in being with us this season!
 
Email: vending@TheHeron.org  Phone:716-761-7190
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Terms & Conditions

All vendors are responsible for collecting and paying sales tax to New York State. Our tax rate is 8%.
Clothing items are tax exempt in Chautauqua County.
This is a rain or shine event.
Vendor fees are non-refundable.
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Prices

20' frontage x 20' $1,600 Non-refundable Fees include wristbands for your staff, plus parking/camping stickers for your vehicles. Vendors in 20' x 20' spaces are allotted 5 wristbands and 2 stickers. If you need more wristbands or camping stickers than allotted, buy those ahead of time on-line or at the gate on arrival. There is no charge for putting extra vehicles in the Red Lot.
10' frontage x 20' $1,000 Non-refundable Fees include wristbands for your staff, plus parking/camping stickers for your vehicles. Vendors in 10' x 20' spaces are allotted 3 wristbands and 2 stickers. If you need more wristbands or camping stickers than allotted, buy those ahead of time on-line or at the gate on arrival. There is no charge for putting extra vehicles in the Red Lot.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Tell us what's on your menu?
  • Upload your menu, if you have one.
  • Have you been a vendor here before?
  • Submit links to your website and social media pages.
  • Describe your set up, include space needed and especially your electricity needs/requirements.
  • Tell us how many vehicles you will bring on-site and how large they are.
  • What else would you like us to know?

Picture requirements

  • Minimum pictures required: 3
Food Vendor Application -June 30, July 1 & 2 Geat Blue Heron Festival
Food Vendor Application -June 30, July 1 & 2 Geat Blue Heron Festival
Great Blue Heron Music Festival 2023
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