Application deadline has passed
Application

Spring '23 Food Vendor Application

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Deadline: Mar 03, 2023 9:00 am (GMT-04:00) Eastern Time (US & Canada)
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Date: May 04, 2023 9:00 am - May 07, 2023 12:00 am (EDT)
place
Pittsboro, North Carolina
attach_money
$350+

About the event

The Shakori Hills GrassRoots Festival of Music & Dance is a collaboration between the Shakori Hills Community Arts Center and the GrassRoots Festival Organization, providing a family-friendly celebration of music, dance, art and education. Activities for all ages! Yoga classes, sustainability discussions, food vendors, local beverages, demonstrations, workshops and much more! There are a variety of camp site options on a bucolic 72 acre site in Pittsboro, North Carolina.
Finger Lakes GrassRoots Festival
Finger Lakes GrassRoots Festival
Finger Lakes GrassRoots Festival
Finger Lakes GrassRoots Festival

About the application

The festival strives to bring diverse cuisine from local vendors!
Thank you for applying to be a Food Vendor at the upcoming Shakori Hills GrassRoots Festival, May 4-7th 2023.  
 
Please read the below information carefully before submitting your application!  
 
Chatham County Health Department forms must be completed and submitted upon confirmation of participation.

All TFE applications must arrive at the Health Department no later than 15 days before the festival. The NC Health Department charges a $75.00 fee for each Temporary Food Establishment permit issued.
 
Insurance Certificate: You must have General Liability of $1,000,000 per occurrence, $2,000,000 Aggregate with Shakori Hills Community Arts Center and Finger Lakes GrassRoots Festival named as additional insured.
 
All vendors must keep booths intact and open until 6pm on Sunday. Absolutely no early breakdown! You may, however, stay open later, if you please. Total electrical amperage: No more than 20 amps per booth. And all cooking equipment must be non- electric. No generator usage permitted. 
 
Fees: $350 and 10% of total sales (settlement report required)
$25 Wifi Access fee
Included with participation: electricity, one parking pass, and four weekend passes.
 
​***All serving materials given to your customers must be recyclable or compostable.***
ITEMS YOU CAN USE FOR SERVING: *Waxed Paper *Paper or wood *Aluminum Foil *Engineered
compostables (please see attachment for more info)
ITEMS YOU CANNOT USE FOR SERVING: *#6 Polystyrene (Styrofoam) *Plastic Drink Straws or Lids *Any
plastics (including Cutlery) *Individual packets of condiments
Any exceptions must be approved by festival staff.
 
Each vendor has full responsibility for the security of his or her goods, property and booth at all times. Each vendor also has full responsibility for workers while at the festival.
 
Each vendor must provide trash and recycling containers, with lids, and liners for his or her booth area, and must keep his or her site clean! It is expected that each site is in the same condition upon departure as it was upon arrival; all debris removed, and all trash and recycling placed in trash receptacles and recycling bins.
 
North Carolina tax is the responsibility of the food vendor.
 
 

Terms & Conditions

Taxes: It is the sole responsibility of the vendors to abide by all NC state sales and use tax laws.

Prices

Food Court Vending $350 Non-refundable Fees: The vendor fee is $350 for all four days of the festival. This fee includes: (4) 4-day tickets, one (1) vendor parking pass. If you need additional admission wristbands, you will be able to purchase them at a discounted rate. 10% of gross sales will be due by Monday 5/8/23 at 12pm with settlement reports.
Wifi Access $25 Non-refundable Wireless Internet: For access to high-speed wireless internet on-site, a $25 WiFi fee will be added onto your booth fee.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe your food truck! Description of cuisine and offerings encouraged. If selected for participation, this description will be featured in our event booklet.
  • By signing your name, you agree to our terms and conditions.

Picture requirements

  • Minimum pictures required: 3
  • Each application must include at least 3 to 5 color photos of your products, at least one photo of your booth set-up, and at least one photo of you making your items or of your work space.
Spring '23 Food  Vendor Application
Spring '23 Food Vendor Application
Shakori Hills GrassRoots Festival of Music & Dance Spring '23
Application deadline has passed