2020 Locally Grown Application & Agreement

The Locally Grown area is for non-restaurant organizations within the food system to engage with the community through an interactive booth focused on food production, education, and distribution. *Please download the "ABOUT LOCALLY GROWN" PDF and review the presentation before applying.* We have a limited number of booth spaces available for this new area, so we will be accepting Locally Grown applicants based on the following criteria: 1. Organization's relevance to food production, education and distribution 2. Entertainment value added to the event 3. Meeting City's application deadline & guidelines 4. Production location's proximity to Alpharetta IMPORTANT DATES Application Deadline.........................................March 13 Notification of Acceptance...............................March 23 Taste of Alpharetta.................................................May 7 Return Ticket Box By.............................................May 13 For any questions regarding this application process, please reach out to Hilary Lew at hlew@alpharetta.ga.us or 678-297-6382.

GENERAL INFORMATION & AGREEMENT By reading the information below and submitting this online Locally Grown Application & Agreement, you are agreeing to abide by all rules and regulations set forth by the event organizers in the 2020 Taste of Alpharetta and made a part hereof by reference. 1) LOCALLY GROWN BOOTH SPACE IS LIMITED. The Taste of Alpharetta committee will review each application and notify the organization of acceptance to the festival by email on March 23, 2020. The Taste of Alpharetta committee has control over the applications accepted to the festival and reserves the right to limit booths of similar type. ALL DECISIONS OF THE COMMITTEE ARE FINAL. Please understand the City of Alpharetta is unable to discuss acceptance or non-acceptance by telephone or email. 2) ONLY ACTIVITIES AND DISPLAYS indicated on this application can be featured at the event. The vendor/participant must be present at the event booth throughout the festival unless other arrangements have been made with festival organizers. Vendors/participants must describe/list on the application all activities to take place and items to be sold at the festival. If a vendor/participant conducts activities or features displays that were not listed on the application OR has misrepresented their organization in any way, the festival organizers reserve the right to ask the organization to leave the festival and forfeit the booth fee. 3) RAIN OR SHINE the Taste of Alpharetta will be held. 4) A 10’ x 10’ BOOTH SPACE, including a tent, one 6' table, and two chairs, will be provided to each vendor/participant unless a larger space is requested and approved in advance. We highly recommend bringing battery operated lights to illuminate your booth space after dark. Organizations requesting electricity on their application must bring two heavy-duty outdoor, 100-ft. extension cords for each outlet and a low-gauge power strip. Electric and special requests must be submitted in advance on this application and are not guaranteed. Payment for booth space will not be processed until the vendor/participant is accepted to the festival. Booth/application fees are non-refundable. No booth sharing. 5) BOOTH ASSIGNMENT and load-in instructions will be completed and emailed prior to the event. Many factors are considered, such as electrical requirements, type of activity scheduled and application deadline. We will try our best to accommodate special requests. 6) PRIOR TO THE EVENT, you will be mailed a vehicle pass to drive onto the festival site for unloading. Only one per participant. BOOTH NUMBER WILL BE ON THIS PASS for display on the vehicle dashboard. If an additional pass is needed, please submit a request one month prior. VEHICLES WITHOUT THIS PASS WILL NOT BE PERMITTED ONTO THE EVENT SITE. Please park only in the assigned lot(s) so closer parking is open for festival goers. 7) FOOD TASTINGS: Any food tastings offered must be part of an educational experience and limited to small sample sizes or for take-home use (i.e. fresh ingredients) ONLY. All food-handling MUST follow Fulton County Health Department Guidelines: http://bit.ly/FultonCoHealth. Hand washing stations at each restaurant booth will be REQUIRED in 2020. Details to follow in application. 8) ALL BOOTHS MUST BE READY BY 4:30 PM as festival goers always arrive early. Locally Grown Vendors/participants MUST keep their booths open from 5-10 PM. Please do not begin breaking down booths prior to 10 PM. At the end of the festival, do not bring your vehicle onto the event site until your booth is completely broken down. 9) ALL TRASH, PAPERS OR BOXES must be placed in a dumpster. Please reference an event map that evening for the location of dumpsters. 10) TICKET EXCHANGE & REIMBURSEMENT: Each ticket holds a value of $0.50. Your activity may be offered for a maximum of eight tickets ($4). Please price your activities in a way that works best for your organization. Activities/services may not be exchanged for cash. The day of the event, bring a box to collect your tickets. Turn your tickets into Special Events at City Hall by Wednesday, May 13, 2020, with company/organization name and ticket count written on the box. Fifty percent (50%) will be reimbursed to your business/organization. A W-9, Vendor Form, and online registration must be completed and returned to receive the reimbursement. If the ticket box is not received by May 29, 2020, you will not receive reimbursement from the City of Alpharetta. 11) THE CITY OF ALPHARETTA cannot be responsible for the loss or damage of merchandise. 12) LIABILITY WAIVER AND RELEASE: Vendors/participants assume all responsibility for, and risks and hazards of, participation in the rental activity planned by organization. In considerations of the City of Alpharetta providing permission to use the space requested, vendors/participants and all members of rental group, do hereby release the City of Alpharetta, including all officials, officers, employees, sponsors, organizers, supervisors, volunteers, participants, and all other agents, of any and all claims, demands, rights, and causes of action of whatever kind and nature, arising from and by reason of, and all known and unknown, foreseen and unforeseen, bodily and personal injuries, damage to property, and the consequences thereof, resulting from participation in the rental activity planned in the City of Alpharetta.